University of South Florida Libraries
Job Description
This position performs accounting and administrative duties. The Accounting Specialist performs tasks of moderate complexity, including preparing accounting journal entries and paperwork for approval by others, processing and auditing transactions and journals, running system queries, creating and closing header records, scanning checks in daily deposit, approving batches, preparing accounting reports, monitoring daily and continuous accounting activity, and answering internal and external customer questions. This position is responsible for batch daily Touchnet, alumni credit card, athletics Chase/Amex and WUSF, and will also assist in monthly closing.
Responsibilities
Ensures transactions are administratively compliant with USF policies, procedures, and business processes.
Receives and processes cash, checks, credit card, and electronic fund transactions.
Daily deposit: stamps each check with the assigned deposit number.
Scans checks, prepares deposit slip for cash and/or rejected checks from the scanner, and prepares a daily deposit totalsheet showing the deposit sent to the bank.
Creates header records and updates the monthly deposit log showing all deposits sent to gift processing each day.
Prepares, records, and audits cash collection for Loomis pick‑up.
Separates deposits for Central Records pick‑up and prepares journals for deposits retained in the Business Office.
Assists with logging, review, coding, and auction reconciliations for Foundation Educational Business Activities (EBAs).
Batch each credit‑card transaction separately for alumni, Touchnet, athletics Chase, and Amex, and prepares deposit summaries.
Reconciles to Touchnet/Chase/Amex daily transaction reports.
Creates header records and folders for each batch and updates the monthly deposit log according to the date credit cards were processed.
Reconciles balance‑sheet accounts—expense receipts and reimbursement checks.
Assists with drawing up documentation for internal and external audits or other BFS projects.
Reconciles Touchnet/Chase/Amex to the monthly deposit log, acquires information on all outstanding items weekly, and verifies all items are deposited by month‑end closing.
Assists with coordinating month‑end close related to transactions impacting cash.
Audits and approves open batches in FE and closes header records.
Performs post‑transaction verification of deposit batches prepared by BFS and processed by gift processing.
Notifies gift processing of any discrepancies requiring corrections.
Assists with posting batches and header records.
Runs cash balance sheet daily to ensure cash is balanced.
Prepares journal entries as needed for deposits, data entry, and audit of journals.
Investigates and audits inquiries regarding accounts and funds.
Audits, processes, and records refund transactions.
Interacts with and responds to customers with questions or problems related to specific accounting functions and policies.
Handles more complex issues, possibly referring them to the section supervisor or a Staff Accountant.
Performs other administrative accounting duties as required to support the goals of the unit.
Qualifications This position requires a high‑school diploma and four years of related experience in an accounting function. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants Have Rights Under Federal Employment Laws The University of South Florida is an equal‑opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodations in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity The University of South Florida is an equal‑opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
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Responsibilities
Ensures transactions are administratively compliant with USF policies, procedures, and business processes.
Receives and processes cash, checks, credit card, and electronic fund transactions.
Daily deposit: stamps each check with the assigned deposit number.
Scans checks, prepares deposit slip for cash and/or rejected checks from the scanner, and prepares a daily deposit totalsheet showing the deposit sent to the bank.
Creates header records and updates the monthly deposit log showing all deposits sent to gift processing each day.
Prepares, records, and audits cash collection for Loomis pick‑up.
Separates deposits for Central Records pick‑up and prepares journals for deposits retained in the Business Office.
Assists with logging, review, coding, and auction reconciliations for Foundation Educational Business Activities (EBAs).
Batch each credit‑card transaction separately for alumni, Touchnet, athletics Chase, and Amex, and prepares deposit summaries.
Reconciles to Touchnet/Chase/Amex daily transaction reports.
Creates header records and folders for each batch and updates the monthly deposit log according to the date credit cards were processed.
Reconciles balance‑sheet accounts—expense receipts and reimbursement checks.
Assists with drawing up documentation for internal and external audits or other BFS projects.
Reconciles Touchnet/Chase/Amex to the monthly deposit log, acquires information on all outstanding items weekly, and verifies all items are deposited by month‑end closing.
Assists with coordinating month‑end close related to transactions impacting cash.
Audits and approves open batches in FE and closes header records.
Performs post‑transaction verification of deposit batches prepared by BFS and processed by gift processing.
Notifies gift processing of any discrepancies requiring corrections.
Assists with posting batches and header records.
Runs cash balance sheet daily to ensure cash is balanced.
Prepares journal entries as needed for deposits, data entry, and audit of journals.
Investigates and audits inquiries regarding accounts and funds.
Audits, processes, and records refund transactions.
Interacts with and responds to customers with questions or problems related to specific accounting functions and policies.
Handles more complex issues, possibly referring them to the section supervisor or a Staff Accountant.
Performs other administrative accounting duties as required to support the goals of the unit.
Qualifications This position requires a high‑school diploma and four years of related experience in an accounting function. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Compliance and Federal Notices This position may be subject to a Level 1 or Level 2 criminal background check.
Applicants Have Rights Under Federal Employment Laws The University of South Florida is an equal‑opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.
Family and Medical Leave Act (FMLA) Applicants for USF employment are entitled to request reasonable accommodations in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.
Equal Employment Opportunity The University of South Florida is an equal‑opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.
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