Finance Analyst

Position Summary Under direction and supervision of the Accounting Supervisor, the Finance Analyst is responsible for supporting the District’s purchasing efforts, revenue collections, accounts receivable, accounts payable processing, external payroll processing review including time clock reports, pay registers and HR disbursements. This position will contribute to the preparation for the annual audit by completing client-prepared worksheets, gathering documentation and review of materials. The Finance Analyst will assist with various reporting, identifying budget trends and providing insight related to these trends.

Essential Position Duties & Functions Finance Duties

Reconcile monthly Amazon Business statement and review monthly credit card purchases ensuring compliance with policy

Assist Accounting Supervisor with development and management of P-Card program

Detailed review of Accounts Payable payment batches

Cross-train with Accounts Payable to serve as a backup

Assist Accounting Supervisor with bi-weekly payroll review: time card punches, pay registers and HR disbursements

Review of weekly cash collections

Cross-Train with cash collection entry

General Ledger forecasting: budget to actual analysis; budgeting trends

Assist in preparing financial statements

Assist with management reports

Long-term financial planning

Establish tax-exempt accounts

Maintain and improve current processes within New World Systems ERP

Manage the disposal process of surplus vehicles, equipment and other assets

Inventory and advertise surplus items to County offices; coordinate pickup

Maintain records retention files and coordinate annual disposal according to State protocol

In-house grant management in tandem with Grant Consultant and Accounting Supervisor

Support Accounting Supervisor in tracking and reporting of capital assets

Support Accounting Supervisor with the annual audit process by preparing client-prepared worksheets including:

Risk management

Grants

Capital Assets

Payroll

Various revenue and expense account reconciliations as needed

Consult regularly with Accounting Supervisor, Assistant Director of Finance and Chief Financial and Administrative Officer regarding financial information

Handle sensitive information and maintain a high level of confidentiality

Provide support to Finance Department initiatives and projects as needed/instructed

Other duties as assigned

Procurement Duties

Support the Bonfire E-bidding platform, including all training and updates

Support the public bidding process: prepare files and legal notice, publish documents, amendments and schedules for Invitations to Bid (ITB), Requests for Proposals (RFP), Requests for Qualifications (RFQ); attend pre-bid meetings (as needed), conduct bid openings, manage evaluations and prepare abstracts. Together with department staff, make recommendations for bid award

Conduct follow-up with successful bidder(s): award project, prepare contract, secure certificates of insurance, bonds, etc., ensuring legal compliance as necessary

Maintain project files, contracts and track certificates of insurance

Support Accounting Supervisor in auditing business contracts for compliance

Support departments in planning the timely execution of annual or multi-year contracts and prepare necessary contract documents

Review and manage current utility and service agreements to understand contract limits, annual adjustments and expiration/renewal dates. Coordinate with County Purchasing Department regarding cooperative agreements

Process purchase requisitions

Meet with department directors and managers to assess needs for materials and services; act as resource for procuring needs and participate in supplier interface and negotiation

Qualifications

Minimum Age Requirement: 21 years old

Education: Associate's degree in accounting, finance or closely related field required; Bachelor's degree preferred

Experience: Three (3) years of accounting experience, preferably in governmental accounting

Additional: Knowledge and experience with the New World System is a plus

Compensation and Benefits The hourly pay range for this position is $30.40 - $39.88 with a starting rate of $30.40. This is a non-exempt position (eligible for overtime). This position is eligible for the District’s full-time benefits. Interested applicants may learn more about the District’s competitive compensation program and benefit plans.

How to Apply Apply online at www.kaneforest.com/careers.

ADA Persons requiring reasonable accommodations under the Americans with Disabilities Act are asked to contact the Human Resources Department at 630-208-8662 or by email at HRForest@kaneforest.com.

AN EQUAL OPPORTUNITY EMPLOYER AN EQUAL OPPORTUNITY EMPLOYER.

MISSION It is the mission of the Forest Preserve District of Kane County to acquire, hold, and maintain lands within Kane County, which contribute to the conservation of natural or historic resources and habitats, flora or fauna; and to restore, restock, protect and preserve such lands for the environmental education, recreation, pleasure and well-being of all its citizens. Our goal is to Preserve and Restore the Nature of Kane County.

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