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Office Coordinator
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Top Stack
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Managing Director @ Top StackFinance, Accounting, HR We are seeking a dependable and detail-oriented Office Coordinator to support daily operations and help keep the office running smoothly and efficiently. This role is ideal for someone who enjoys wearing many hats, takes initiative, and thrives in a fast‑paced, collaborative environment. The Office Administrator will serve as a key point of coordination across departments, ensuring organization, communication, and administrative processes are handled with accuracy and professionalism.
Responsibilities Office & Administrative Operations
Manage and maintain day‑to‑day administrative activities to ensure smooth office operations
Coordinate overall office workflow, interactions, and internal processes
Maintain organized filing systems, records, and document management (both digital and physical)
Prepare reports, correspondence, and documentation as needed
Order, track, and maintain office supplies, equipment, and vendor relationships
Communication & Coordination
Serve as a central point of contact for internal and external communications
Manage incoming calls, emails, mail, and correspondence
Schedule and coordinate meetings, appointments, travel, and company events
Support leadership and team members with calendar management and logistics
Human Resources Support
Assist with HR‑related administrative tasks, including hiring, onboarding, and employee documentation
Coordinate new hire onboarding activities and support employee engagement initiatives
Maintain confidentiality of employee records and sensitive information
Facilitate basic IT matters, including coordination with external IT vendors
Assist employees with general office technology needs and troubleshooting
Support system access, onboarding setup, and office technology organization
Qualifications
Proven experience in an office administration, administrative assistant, or similar role
Highly organized with strong attention to detail and follow‑through
Ability to prioritize tasks, manage multiple responsibilities, and work independently
Strong communication and interpersonal skills
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience supporting basic accounting or bookkeeping tasks is a plus
Comfortable working in a fast‑paced environment with shifting priorities
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Staffing and Recruiting
Referrals increase your chances of interviewing at Top Stack by 2x
Get notified about new Office Coordinator jobs in
Montville, NJ .
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Office Coordinator
role at
Top Stack
Direct message the job poster from Top Stack
Managing Director @ Top StackFinance, Accounting, HR We are seeking a dependable and detail-oriented Office Coordinator to support daily operations and help keep the office running smoothly and efficiently. This role is ideal for someone who enjoys wearing many hats, takes initiative, and thrives in a fast‑paced, collaborative environment. The Office Administrator will serve as a key point of coordination across departments, ensuring organization, communication, and administrative processes are handled with accuracy and professionalism.
Responsibilities Office & Administrative Operations
Manage and maintain day‑to‑day administrative activities to ensure smooth office operations
Coordinate overall office workflow, interactions, and internal processes
Maintain organized filing systems, records, and document management (both digital and physical)
Prepare reports, correspondence, and documentation as needed
Order, track, and maintain office supplies, equipment, and vendor relationships
Communication & Coordination
Serve as a central point of contact for internal and external communications
Manage incoming calls, emails, mail, and correspondence
Schedule and coordinate meetings, appointments, travel, and company events
Support leadership and team members with calendar management and logistics
Human Resources Support
Assist with HR‑related administrative tasks, including hiring, onboarding, and employee documentation
Coordinate new hire onboarding activities and support employee engagement initiatives
Maintain confidentiality of employee records and sensitive information
Facilitate basic IT matters, including coordination with external IT vendors
Assist employees with general office technology needs and troubleshooting
Support system access, onboarding setup, and office technology organization
Qualifications
Proven experience in an office administration, administrative assistant, or similar role
Highly organized with strong attention to detail and follow‑through
Ability to prioritize tasks, manage multiple responsibilities, and work independently
Strong communication and interpersonal skills
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience supporting basic accounting or bookkeeping tasks is a plus
Comfortable working in a fast‑paced environment with shifting priorities
Seniority level Mid‑Senior level
Employment type Full‑time
Job function Administrative
Industries Staffing and Recruiting
Referrals increase your chances of interviewing at Top Stack by 2x
Get notified about new Office Coordinator jobs in
Montville, NJ .
#J-18808-Ljbffr