Broward County Sheriff's Office
Administrative Support Specialist
Broward County Sheriff's Office, Fort Lauderdale, Florida, us, 33336
A new vacancy exists in the Department of Law Enforcement - Court Services.
This vacancy is primarily open to current BSO employees holding the
Administrative Support Specialist
classification. To be considered, eligible BSO employees must apply and have completed their probationary period by the listed closing date.
If no applications from BSO employees holding the
Administrative Support Specialist
classification are received, the following candidates will also be considered for the vacancy.
Qualifications
Must be a current BSO employee who has successfully completed their probationary period by the listed closing date.
One (1) year previous experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance ofŵr files and documents, and generating reports, memos, and documents of general or confidential nature.
Demonstrated ability to enter payroll and purchase orders into a payroll/procurement effortless ; PeopleSoft experience preferred.
Possess and maintain a valid Florida driver's license throughout employment without any restrictions that affect job performance.
An equivalent combination of training and experience may be considered. Such experience must be clearly documented for consideration.
Responsibilities
Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit.
Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit.
Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertains the nature of the call, and directs it to the appropriate department; takes telephone messages.
Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions.
Receives, sorts, screens, and distributes incoming mail; prepares outgoing mail.
Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records.
Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature.
Prepares and המרכז process purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.
Maintains records by entering data into the agency-wide personnel/payroll system to include payroll, purchase requisitions, invoices, and position requests.
Operates various office equipment such as computer terminals, printers, scanners, copiers, telephone systems, and facsimile machines.
Acts as liaison between supervisor, other departments, and outside agencies, gathering and relaying information as needed.
Assists other unit personnel in supporting efficient functioning of the work unit.
Performs related duties as directed.
Tasks involve the ability to exert light physical effort in sedentary to light work, but may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5‑10 pounds). May require physical agility and balance for tasks such as climbing, kneeling, bending, stooping, and/or reaching for objects at or above floor level. Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.
Broward Sheriff’s Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff’s Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but notBurned to, evaluation of training and experience; written test; computer‑based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case‑by‑case basis.
BSO is an equal‑opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sexdies or sexual orientation. Veterans' preference per Florida law.
If you encounter issues with your application and need technical assistance, please contact Applicant Support (GovernmentJobs.com) from 9 am to 9 pm EST, Monday‑Friday. You can reach them by phone at 855‑524‑5627 or email support@governmentjobs.com.
Once you successfully submit your application, you will receive a confirmation e‑mail. If you do not receive this e‑mail, please contact Applicant Support for any inquiries.
#J-18808-Ljbffr
This vacancy is primarily open to current BSO employees holding the
Administrative Support Specialist
classification. To be considered, eligible BSO employees must apply and have completed their probationary period by the listed closing date.
If no applications from BSO employees holding the
Administrative Support Specialist
classification are received, the following candidates will also be considered for the vacancy.
Qualifications
Must be a current BSO employee who has successfully completed their probationary period by the listed closing date.
One (1) year previous experience and/or training in administrative support functions to include the use of computer word processing, spreadsheet, and database software for the maintenance ofŵr files and documents, and generating reports, memos, and documents of general or confidential nature.
Demonstrated ability to enter payroll and purchase orders into a payroll/procurement effortless ; PeopleSoft experience preferred.
Possess and maintain a valid Florida driver's license throughout employment without any restrictions that affect job performance.
An equivalent combination of training and experience may be considered. Such experience must be clearly documented for consideration.
Responsibilities
Generates correspondence, memos, agendas, minutes, permits, orders, requisitions, ordinances, reports, claim forms, manuals, annual budgets, news releases, and other relevant materials appropriate to assigned unit.
Compiles, prepares, and may be responsible for distributing daily/weekly/monthly/annual reports, news releases, invoices, public service announcements, and other relevant materials appropriate to assigned unit.
Meets the public, gives standard information and explains well-defined rules; takes telephone inquiries and complaints, ascertains the nature of the call, and directs it to the appropriate department; takes telephone messages.
Arranges scheduling for meetings, interviews, travel, equipment repair and service, and department functions.
Receives, sorts, screens, and distributes incoming mail; prepares outgoing mail.
Maintains departmental program/project records, reports, files, and related documentation, to include fiscal and budget records.
Reviews all documentation submitted for accuracy, completeness, and proper signature prior to submission for departmental signature.
Prepares and המרכז process purchase orders within authorized established threshold for office supplies, equipment, printing, and advertising.
Maintains records by entering data into the agency-wide personnel/payroll system to include payroll, purchase requisitions, invoices, and position requests.
Operates various office equipment such as computer terminals, printers, scanners, copiers, telephone systems, and facsimile machines.
Acts as liaison between supervisor, other departments, and outside agencies, gathering and relaying information as needed.
Assists other unit personnel in supporting efficient functioning of the work unit.
Performs related duties as directed.
Tasks involve the ability to exert light physical effort in sedentary to light work, but may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5‑10 pounds). May require physical agility and balance for tasks such as climbing, kneeling, bending, stooping, and/or reaching for objects at or above floor level. Tasks involve extended periods of time at a keyboard or workstation. Work is performed in usual office conditions with rare exposure to disagreeable environmental factors.
Broward Sheriff’s Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Broward Sheriff’s Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but notBurned to, evaluation of training and experience; written test; computer‑based test; interview; polygraph examination; psychological evaluation; employment record, fingerprint and background check; medical examination; and drug screen. The expected duration of the selection process varies by position and could last 10 to 12 weeks. Reapplication will be determined on a case‑by‑case basis.
BSO is an equal‑opportunity employer and does not discriminate on the basis of age, citizenship status, color, disability, marital status, national origin, race, religion, sexdies or sexual orientation. Veterans' preference per Florida law.
If you encounter issues with your application and need technical assistance, please contact Applicant Support (GovernmentJobs.com) from 9 am to 9 pm EST, Monday‑Friday. You can reach them by phone at 855‑524‑5627 or email support@governmentjobs.com.
Once you successfully submit your application, you will receive a confirmation e‑mail. If you do not receive this e‑mail, please contact Applicant Support for any inquiries.
#J-18808-Ljbffr