Aston Carter
Accounts Payable Associate
Aston Carter
– Contract to Hire (Collierville, TN)
Responsibilities
Transaction Management: coordinate with the Accounts Payable Supervisor to maintain a seamless AP workflow; receive and process vendor invoices within 48 hours; validate general ledger account coding; obtain proper invoice approval using INDEX software; research and respond to email inquiries within 48 hours based on urgency; obtain required vendor documentation (W‑9, ACH info) and archive; review and reconcile vendor statements; maintain proper storage of payables in the INDEX imaging system; clear portals; clean up and reconcile aging reports weekly.
Payment Management: coordinate with the Accounts Payable Supervisor to streamline payment processes; prepare weekly/daily accounts payable and manual payment cycles as required; apply manual payments/drafts to invoices; process payments via appropriate payment methods; handle voids, stop payments, and resolve payment status issues; process and resolve daily bank exception reports before cut‑off; update CorPay enrollment.
Vendor Management: coordinate with the Accounts Payable Supervisor; maintain the vendor database, including additions and changes; match vendor TIN and store in FB; receive and process vendor invoices within 48 hours; enroll vendors in CorPay; collaborate on Enterprise Vendor solution implementation; participate in AI OCR AP solution development to automate transaction entry.
Additional Responsibilities: assist clients and managers with queries regarding expenses, vendors, etc.; support special projects as assigned; apply a team approach to month‑end reporting tasks; conduct weekly and monthly accounts payable reconciliations; work vendor statements; conduct business in a highly ethical manner aligned with IMC core values; perform other duties as assigned.
Qualifications
Experience in Accounts Payable or a similar role.
Strong knowledge of accounts payable processes and accounting principles.
Effective communication with customers and vendors.
Experience using financial software (INDEX, Great Plains).
Excellent organizational, time‑management, attention‑to‑detail, and problem‑solving skills.
Strong interpersonal skills and teamwork.
Flexibility to adapt to sudden priority changes.
Proficiency with tools and methodologies relevant to AP.
Demonstrated ability to thrive in a fast‑paced environment.
Skills
Accounts payable, invoice processing, accounting, invoicing, reconciliation, payable.
Microsoft Excel, data entry, reporting, Microsoft Office.
Accounts receivable, purchase order, three‑way matching, customer service.
Experience Level Entry Level
Pay and Benefits Pay range: $26.00 – $26.00 per hour.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth contributions available
Life Insurance (Voluntary Life & AD&D)
Short‑term and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Paid time off/leave (PTO, vacation, or sick leave)
Application Deadline This position is anticipated to close on Jan 16, 2026.
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry‑leading companies. With offices in the U.S., Canada, Asia Pacific, and Europe, we serve many Fortune 500 companies and are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Equal Opportunity Employer Statement The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.
Accommodation Request If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interview process due to a disability, please email
astoncarteraccommodation@astoncarter.com
for other accommodation options.
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– Contract to Hire (Collierville, TN)
Responsibilities
Transaction Management: coordinate with the Accounts Payable Supervisor to maintain a seamless AP workflow; receive and process vendor invoices within 48 hours; validate general ledger account coding; obtain proper invoice approval using INDEX software; research and respond to email inquiries within 48 hours based on urgency; obtain required vendor documentation (W‑9, ACH info) and archive; review and reconcile vendor statements; maintain proper storage of payables in the INDEX imaging system; clear portals; clean up and reconcile aging reports weekly.
Payment Management: coordinate with the Accounts Payable Supervisor to streamline payment processes; prepare weekly/daily accounts payable and manual payment cycles as required; apply manual payments/drafts to invoices; process payments via appropriate payment methods; handle voids, stop payments, and resolve payment status issues; process and resolve daily bank exception reports before cut‑off; update CorPay enrollment.
Vendor Management: coordinate with the Accounts Payable Supervisor; maintain the vendor database, including additions and changes; match vendor TIN and store in FB; receive and process vendor invoices within 48 hours; enroll vendors in CorPay; collaborate on Enterprise Vendor solution implementation; participate in AI OCR AP solution development to automate transaction entry.
Additional Responsibilities: assist clients and managers with queries regarding expenses, vendors, etc.; support special projects as assigned; apply a team approach to month‑end reporting tasks; conduct weekly and monthly accounts payable reconciliations; work vendor statements; conduct business in a highly ethical manner aligned with IMC core values; perform other duties as assigned.
Qualifications
Experience in Accounts Payable or a similar role.
Strong knowledge of accounts payable processes and accounting principles.
Effective communication with customers and vendors.
Experience using financial software (INDEX, Great Plains).
Excellent organizational, time‑management, attention‑to‑detail, and problem‑solving skills.
Strong interpersonal skills and teamwork.
Flexibility to adapt to sudden priority changes.
Proficiency with tools and methodologies relevant to AP.
Demonstrated ability to thrive in a fast‑paced environment.
Skills
Accounts payable, invoice processing, accounting, invoicing, reconciliation, payable.
Microsoft Excel, data entry, reporting, Microsoft Office.
Accounts receivable, purchase order, three‑way matching, customer service.
Experience Level Entry Level
Pay and Benefits Pay range: $26.00 – $26.00 per hour.
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth contributions available
Life Insurance (Voluntary Life & AD&D)
Short‑term and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Paid time off/leave (PTO, vacation, or sick leave)
Application Deadline This position is anticipated to close on Jan 16, 2026.
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry‑leading companies. With offices in the U.S., Canada, Asia Pacific, and Europe, we serve many Fortune 500 companies and are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Equal Opportunity Employer Statement The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.
Accommodation Request If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interview process due to a disability, please email
astoncarteraccommodation@astoncarter.com
for other accommodation options.
#J-18808-Ljbffr