Advanced Aquarium Technologies
Advanced Aquarium Technologies (AAT) is a global leader in the design, construction, and operation of world‑class aquarium and aquatic facilities. AAT’s U.S. office, located in Houston, Texas, plays a key role in supporting our global operations, managing North American projects, and coordinating administrative, financial, and human resource functions for regional and international teams. By maintaining strong internal systems and efficient administrative processes, the Houston office supports the seamless execution of AAT’s projects and ensures compliance with company policies, financial controls, and operational standards.
About the Role The Office Manager will oversee the daily operations of AAT’s Houston office, managing human resources, purchasing, finance coordination, and general administration. This role ensures that all internal functions—ranging from payroll and employee onboarding to procurement and client coordination—run efficiently and in compliance with company standards and applicable U.S. laws. The Office Manager will work closely with AAT’s senior management and the Global Services Centre team in the Philippines to align office operations with AAT’s international processes and Service Level Requirements (SLRs).
Responsibilities
Manage HR administration, including onboarding/offboarding, payroll coordination, benefits administration, employee records, and policy updates
Oversee office operations, facilities, vendors, travel logistics, and general administration
Handle purchasing, inventory, shipping, and logistics coordination, including domestic and international vendors
Support accounting and finance processes such as invoicing, bill entry, payments, reconciliations, and audit support
Coordinate project estimating and tracking in collaboration with engineering and project teams
Maintain client compliance, insurance documentation, COIs, lien waivers, and prequalification records
Drive process improvements aligned with company values and operational best practices
Support leadership with ad‑hoc projects and operational initiatives
Qualifications 10+ years of experience in Office Administration, Operations, or Office Management roles.
Required Skills
Strong understanding of HR processes, payroll, purchasing, and financial coordination
Proven ability to manage multiple priorities with accuracy and discretion
Excellent communication and cross‑functional collaboration skills
Experience supporting compliance with U.S. (Texas) labor and business regulations
Highly organized, proactive, and solutions‑oriented mindset
Preferred Skills
Broad, impactful role with visibility across the business
Opportunity to shape processes and operational standards
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative and Finance
Industries Manufacturing and Construction
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About the Role The Office Manager will oversee the daily operations of AAT’s Houston office, managing human resources, purchasing, finance coordination, and general administration. This role ensures that all internal functions—ranging from payroll and employee onboarding to procurement and client coordination—run efficiently and in compliance with company standards and applicable U.S. laws. The Office Manager will work closely with AAT’s senior management and the Global Services Centre team in the Philippines to align office operations with AAT’s international processes and Service Level Requirements (SLRs).
Responsibilities
Manage HR administration, including onboarding/offboarding, payroll coordination, benefits administration, employee records, and policy updates
Oversee office operations, facilities, vendors, travel logistics, and general administration
Handle purchasing, inventory, shipping, and logistics coordination, including domestic and international vendors
Support accounting and finance processes such as invoicing, bill entry, payments, reconciliations, and audit support
Coordinate project estimating and tracking in collaboration with engineering and project teams
Maintain client compliance, insurance documentation, COIs, lien waivers, and prequalification records
Drive process improvements aligned with company values and operational best practices
Support leadership with ad‑hoc projects and operational initiatives
Qualifications 10+ years of experience in Office Administration, Operations, or Office Management roles.
Required Skills
Strong understanding of HR processes, payroll, purchasing, and financial coordination
Proven ability to manage multiple priorities with accuracy and discretion
Excellent communication and cross‑functional collaboration skills
Experience supporting compliance with U.S. (Texas) labor and business regulations
Highly organized, proactive, and solutions‑oriented mindset
Preferred Skills
Broad, impactful role with visibility across the business
Opportunity to shape processes and operational standards
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Administrative and Finance
Industries Manufacturing and Construction
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