CSS
Travel/Compliance Specialist (Multiple Locations)
CSS is hiring a Travel/Compliance Specialist to support the National Oceanic and Atmospheric Administration (NOAA) Office for Coastal Management (OCM). The role involves administrative tasks related to federal travel activities, management, and support, serving as the primary point of contact for all federal travel matters.
All positions are contingent upon contract award to CSS.
Locations: Charleston, SC; Honolulu, HI; or fully remote.
Core Responsibilities (Not Exhaustive)
Provide professional, courteous, timely, and expert travel coordination services including domestic, foreign, invitational, and conference travel for OCM.
Remain a subject matter expert on federal, DOC, NOAA, and NOS travel regulations.
Serve as primary contact for federal travel related matters: travel authorizations, vouchers, airline and hotel reservations, rental car arrangements.
Coordinate and support travel requests and vouchers for OCM federal and invitational travelers, with strong preference for experience using E2 Solutions travel software.
Assist federal staff with passport procurement, renewal, and processing.
Train new federal staff on E2 Solutions, federal travel regulations, credit card rules, general travel processes, and lead times for conferences, passports, and travel authorizations.
Provide support to OCM Division and Regional leadership when requested.
Act as OCM subject matter expert and liaison with NOS/NOAA on conference packages.
Train others on preparation and reporting of conference packages; lead, coordinate, submit, track status and approval for all conference and group travel packages.
Respond to post‑conference audit inquiries and develop process improvements for conference reporting.
Develop, propose, maintain, and update OCM travel processes and SOPs.
Assist with year‑end closeout and new fiscal year start‑up tasks.
Communicate and collaborate with federal and contract travel coordinators for status, guidance, and information, keeping the federal program manager apprised of status and any issues that need addressing.
Support other administrative tasks in OCM as needed.
Qualifications
Bachelor's degree.
5+ years of experience in a related business field.
Proficient with Microsoft Office and Google Workspace/Google Suite applications.
Strong knowledge of laws, regulations, and policies governing federal travel.
Excellent oral and written communication skills; strong interpersonal skills preferred.
Ability to build relationships with federal management, colleagues, and external partners.
Self‑starter who can work independently with minimal guidance.
Experience supporting high‑level management.
Capability to keep data confidential and secure.
Ability to follow and develop standard operating procedures and guidance documents.
Pass a National Agency Check and fingerprinting background check and maintain it throughout employment.
CSS is committed to fostering an inclusive and merit‑based workplace. We provide equal employment opportunities to all individuals, ensuring that hiring and employment decisions are based on qualifications, skills, and performance. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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All positions are contingent upon contract award to CSS.
Locations: Charleston, SC; Honolulu, HI; or fully remote.
Core Responsibilities (Not Exhaustive)
Provide professional, courteous, timely, and expert travel coordination services including domestic, foreign, invitational, and conference travel for OCM.
Remain a subject matter expert on federal, DOC, NOAA, and NOS travel regulations.
Serve as primary contact for federal travel related matters: travel authorizations, vouchers, airline and hotel reservations, rental car arrangements.
Coordinate and support travel requests and vouchers for OCM federal and invitational travelers, with strong preference for experience using E2 Solutions travel software.
Assist federal staff with passport procurement, renewal, and processing.
Train new federal staff on E2 Solutions, federal travel regulations, credit card rules, general travel processes, and lead times for conferences, passports, and travel authorizations.
Provide support to OCM Division and Regional leadership when requested.
Act as OCM subject matter expert and liaison with NOS/NOAA on conference packages.
Train others on preparation and reporting of conference packages; lead, coordinate, submit, track status and approval for all conference and group travel packages.
Respond to post‑conference audit inquiries and develop process improvements for conference reporting.
Develop, propose, maintain, and update OCM travel processes and SOPs.
Assist with year‑end closeout and new fiscal year start‑up tasks.
Communicate and collaborate with federal and contract travel coordinators for status, guidance, and information, keeping the federal program manager apprised of status and any issues that need addressing.
Support other administrative tasks in OCM as needed.
Qualifications
Bachelor's degree.
5+ years of experience in a related business field.
Proficient with Microsoft Office and Google Workspace/Google Suite applications.
Strong knowledge of laws, regulations, and policies governing federal travel.
Excellent oral and written communication skills; strong interpersonal skills preferred.
Ability to build relationships with federal management, colleagues, and external partners.
Self‑starter who can work independently with minimal guidance.
Experience supporting high‑level management.
Capability to keep data confidential and secure.
Ability to follow and develop standard operating procedures and guidance documents.
Pass a National Agency Check and fingerprinting background check and maintain it throughout employment.
CSS is committed to fostering an inclusive and merit‑based workplace. We provide equal employment opportunities to all individuals, ensuring that hiring and employment decisions are based on qualifications, skills, and performance. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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