Aston Carter
Join to apply for the
Accounts Payable Clerk
role at
Aston Carter
Location: Menands, New York — Fully ON‑SITE — This position requires 100% on‑site presence.
Must-have Qualifications
Minimum 2 years of hands‑on Accounts Payable experience
Experience processing high volumes of vendor invoices
Proficiency using accounting or ERP software
Strong attention to detail and accuracy
Ability to work full‑time on‑site, Monday through Friday
Core Responsibilities
Accounts Payable Processing
Process invoices, reimbursements, refunds, credits, and related transactions accurately and on time using ERP software
Follow Treasury cash allocation guidance for payment prioritization
Monitor invoices with:
Sensitive payment terms
Rebate or early‑payment discount opportunities
Identify issues requiring escalation and address them promptly
Payment & Documentation Control
Compile, verify, and distribute mailed payments in a timely manner
Ensure all invoices and expense reimbursements contain required approvals and documentation
Enforce supplier file processes to ensure payments are issued to the correct:
Supplier
Location
Payment method
Recordkeeping & Compliance
Maintain tracking databases for invoices unable to be processed in ERP
Review, update, and validate documentation at least weekly
Maintain organized, accessible records to support audits and regulatory compliance
Support & Collaboration
Respond promptly and professionally to inquiries from:
Internal departments
External suppliers
Provide guidance and support regarding invoice processing, payment status, and related policies
Work collaboratively with Supply Chain, Finance, Treasury, and other operational teams to support organizational objectives
Month‑End & Special Projects
Assist with monthly and year‑end close activities, including 1099 preparation
Support identification and recovery of unclaimed funds
Required Qualifications
2+ years of Accounts Payable experience
Associate’s degree or equivalent practical experience
Experience with:
Vendor invoice processing
Accounting or ERP systems
Strong organizational and time‑management skills
Nice‑to‑Have Skills
Microsoft Office proficiency (Excel preferred)
Administrative support experience
Filing, scanning, and document management
High‑volume data entry skills
Strong computer literacy and typing accuracy
Work Environment
Schedule: Monday–Friday, 8:00 AM – 4:30 PM (30‑minute lunch)
Setting: Professional office environment
Team: Accounts Payable group of 15+ employees
Dress Code: Business Casual
Job Type & Location This is a Permanent position based out of Menands, NY.
Pay and Benefits
The pay range for this position is $20.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.
If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type: This is a fully onsite position in Menands, NY.
Application Deadline: This position is anticipated to close on Jan 22, 2026.
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We’re proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
#J-18808-Ljbffr
Accounts Payable Clerk
role at
Aston Carter
Location: Menands, New York — Fully ON‑SITE — This position requires 100% on‑site presence.
Must-have Qualifications
Minimum 2 years of hands‑on Accounts Payable experience
Experience processing high volumes of vendor invoices
Proficiency using accounting or ERP software
Strong attention to detail and accuracy
Ability to work full‑time on‑site, Monday through Friday
Core Responsibilities
Accounts Payable Processing
Process invoices, reimbursements, refunds, credits, and related transactions accurately and on time using ERP software
Follow Treasury cash allocation guidance for payment prioritization
Monitor invoices with:
Sensitive payment terms
Rebate or early‑payment discount opportunities
Identify issues requiring escalation and address them promptly
Payment & Documentation Control
Compile, verify, and distribute mailed payments in a timely manner
Ensure all invoices and expense reimbursements contain required approvals and documentation
Enforce supplier file processes to ensure payments are issued to the correct:
Supplier
Location
Payment method
Recordkeeping & Compliance
Maintain tracking databases for invoices unable to be processed in ERP
Review, update, and validate documentation at least weekly
Maintain organized, accessible records to support audits and regulatory compliance
Support & Collaboration
Respond promptly and professionally to inquiries from:
Internal departments
External suppliers
Provide guidance and support regarding invoice processing, payment status, and related policies
Work collaboratively with Supply Chain, Finance, Treasury, and other operational teams to support organizational objectives
Month‑End & Special Projects
Assist with monthly and year‑end close activities, including 1099 preparation
Support identification and recovery of unclaimed funds
Required Qualifications
2+ years of Accounts Payable experience
Associate’s degree or equivalent practical experience
Experience with:
Vendor invoice processing
Accounting or ERP systems
Strong organizational and time‑management skills
Nice‑to‑Have Skills
Microsoft Office proficiency (Excel preferred)
Administrative support experience
Filing, scanning, and document management
High‑volume data entry skills
Strong computer literacy and typing accuracy
Work Environment
Schedule: Monday–Friday, 8:00 AM – 4:30 PM (30‑minute lunch)
Setting: Professional office environment
Team: Accounts Payable group of 15+ employees
Dress Code: Business Casual
Job Type & Location This is a Permanent position based out of Menands, NY.
Pay and Benefits
The pay range for this position is $20.00 - $24.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.
If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type: This is a fully onsite position in Menands, NY.
Application Deadline: This position is anticipated to close on Jan 22, 2026.
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We’re proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
#J-18808-Ljbffr