Jamieson Wellness Inc.
Office Administrator/Executive Assistant
Jamieson Wellness Inc., Irvine, California, United States, 92713
Company Overview
Nutrawise Health & Beauty, a division of Jamieson Wellness is located in Irvine, California, and is a leading manufacturer of health and wellness supplements, including the award-winning line of Youtheory® products.
Our Youtheory brand is widely distributed online and in club retail locations in the United States and Canada, with a growing global presence.
As a part of Jamieson Wellness Inc., a leading global health and wellness company, and Canada’s #1 VMS brand, our purpose is
Inspiring Better Lives Every Day .
SUMMARY The Office Administrator, Executive Assistant, is responsible for a wide variety of administrative duties in support of senior management members. Duties include but are not limited to front desk/office management, calendaring, arranging travel plans, scheduling appointments and meetings, drafting internal and external correspondence, meeting minute-taking and distribution and HR support. The Executive Assistant and Office Administrator is also required to maintain confidentiality and professionally interact with employees, management and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PRIMARY RESONSIBLITIES Executive Assistant Responsibilities and Duties
Provide direct administrative and office management support to members of the Senior Leadership Team
Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support
Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support
Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events
Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary
Receive and distribute incoming mail
Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support
Facilitate communication from department managers, business unit leaders, and project managers
Complete expense reports and other related duties
Prepare and review presentations, as required
Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons
Office Administrator Responsibilities and Duties
Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization and
Respond to e-mail and in-person inquiries from clients, business partners, and other parties.Scheduleparties. Schedule conference rooms and ensure the appropriate presentation equipment is available
Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings.
Receive mail/packages and direct appropriately.
Hand out employee applications.
Assist in the ordering, receiving, stocking, and distribution of office supplies.
Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams.
Troubleshoot and/or escalation office administration issues as appropriate
HR Support Responsibilities and Duties
Assist with events and planning
Perform other duties as necessary to support HR
Benefits:
Competitive salary, including discretionary performance-bases bonuses
Health Benefits (medical, dental, vision)
Life Insurance
401(k) Matching
Flexible Spending Accounts
Employee Assistance Program
Vacation Time
Employee Recognition Programs
Learning & Development
Work/Life Balance
Fun Company Events
Our Values ACCOUNTABILITY:
We do what we say. We take personal ownership for our work and actions and its impact on others and the business.
RESPECT:
We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives.
EXCELLENCE:
We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality.
AGILITY:
We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.
#J-18808-Ljbffr
Our Youtheory brand is widely distributed online and in club retail locations in the United States and Canada, with a growing global presence.
As a part of Jamieson Wellness Inc., a leading global health and wellness company, and Canada’s #1 VMS brand, our purpose is
Inspiring Better Lives Every Day .
SUMMARY The Office Administrator, Executive Assistant, is responsible for a wide variety of administrative duties in support of senior management members. Duties include but are not limited to front desk/office management, calendaring, arranging travel plans, scheduling appointments and meetings, drafting internal and external correspondence, meeting minute-taking and distribution and HR support. The Executive Assistant and Office Administrator is also required to maintain confidentiality and professionally interact with employees, management and the public. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PRIMARY RESONSIBLITIES Executive Assistant Responsibilities and Duties
Provide direct administrative and office management support to members of the Senior Leadership Team
Maintain work schedules and calendars of executive management, particularly the Senior Leadership Team members that you are assigned to support
Prepare travel schedules, book travel arrangements, and make reservations for the Senior Leadership Team members that you are assigned to support
Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events
Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary
Receive and distribute incoming mail
Review, evaluate, and distribute priority correspondence/emails for the Senior Leadership Team members you are assigned to support
Facilitate communication from department managers, business unit leaders, and project managers
Complete expense reports and other related duties
Prepare and review presentations, as required
Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons
Office Administrator Responsibilities and Duties
Front desk reception duties including answer phones and route calls to the appropriate people, divisions, or departments across the organization and
Respond to e-mail and in-person inquiries from clients, business partners, and other parties.Scheduleparties. Schedule conference rooms and ensure the appropriate presentation equipment is available
Beverage/snack service, including making and setting out coffee, water, and snacks or other meals as indicated for meetings.
Receive mail/packages and direct appropriately.
Hand out employee applications.
Assist in the ordering, receiving, stocking, and distribution of office supplies.
Assist with other related clerical duties such as photocopying, faxing, filing, and collating as requested by Executive leaders, Human Resources, and Accounting teams.
Troubleshoot and/or escalation office administration issues as appropriate
HR Support Responsibilities and Duties
Assist with events and planning
Perform other duties as necessary to support HR
Benefits:
Competitive salary, including discretionary performance-bases bonuses
Health Benefits (medical, dental, vision)
Life Insurance
401(k) Matching
Flexible Spending Accounts
Employee Assistance Program
Vacation Time
Employee Recognition Programs
Learning & Development
Work/Life Balance
Fun Company Events
Our Values ACCOUNTABILITY:
We do what we say. We take personal ownership for our work and actions and its impact on others and the business.
RESPECT:
We do it together authentically and inclusively. We actively listen and engage each other, including diverse perspectives.
EXCELLENCE:
We drive to high standard for product, people and planet. We challenge the status quo and bring forward innovative ideas in the continuous pursuit of quality.
AGILITY:
We embrace change and act with flexibility. We welcome new ideas and feedback, swiftly incorporating them to improve our performance.
#J-18808-Ljbffr