Cancercenterofsouthflorida
Executive Assistant to Chief Administrative Officer/SVP of Strategy
Cancercenterofsouthflorida, West Palm Beach, Florida, United States, 33412
Description
The Executive Administrative Assistant provides high-level administrative support to the Chief Administrative Officer (CAO) and SVP of Strategy, with a strong focus on complex calendar and schedule management. This role requires a highly organized, detail-oriented professional who can effectively manage competing priorities in a fast-paced environment. The ideal candidate is proactive, adaptable, and dependable, with the ability to anticipate needs, coordinate across multiple stakeholders and projects
CORE ESSENTIAL RESPONSIBILITIES
Represent the executive in meetings and communications as appropriate, ensuring alignment, accuracy, and timely follow-through.
Exercise discretion and sound judgment in handling sensitive information, managing confidential matters, and making decisions on behalf of the executive.
Prioritize and manage matters requiring executive attention; track follow-ups and ensure resolution of critical issues.
Monitor and follow up on tasks and projects assigned to others; support progress tracking for initiatives sponsored by the executive.
Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and speaking engagements.
Coordinate travel logistics, including booking arrangements and processing reimbursements and invoices.
Act as a liaison between the executive and internal/external stakeholders, including staff, vendors, consultants, and agencies.
Screen and triage phone calls, emails, and visitors; provide responses or redirections with professionalism and diplomacy.
Draft, edit, and prepare high-quality correspondence, reports, presentations, and executive-level documents.
Compile, analyze, and summarize data from various sources to support informed decision-making.
Coordinate and manage logistics for events, retreats, meetings, and special projects.
Requirements REQUIRED EDUCATION & EXPERIENCE
Bachelor’s degree or comparable relevant experience required.
At least 5 years of experience as an Executive Assistant supporting C-Level Executives preferred
REQUIRED KNOWLEDGE, SKILLS, OR ABILITIES
Proven experience supporting senior executives in a complex, fast-moving, or multi-entity organization (healthcare or physician practice experience strongly preferred).
Exceptional time management and prioritization skills, with the ability to manage highly complex scheduling and multiple priorities with accuracy and composure.
Strong interpersonal and communication skills, with the ability to build and maintain positive, collaborative relationships across all levels of the organization.
High emotional intelligence, professionalism, and tact in managing relationships and navigating ambiguity.
Proactive problem-solver who can work independently, anticipate needs, and take initiative.
Advanced proficiency in Microsoft Office Suite and related productivity tools.
SCHEDULE & WORK LOCATION
Standard business hours, with flexibility required to support the CAOs schedule.
Remote role, but candidates must reside in Florida and be legally authorized to work in the state.
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CORE ESSENTIAL RESPONSIBILITIES
Represent the executive in meetings and communications as appropriate, ensuring alignment, accuracy, and timely follow-through.
Exercise discretion and sound judgment in handling sensitive information, managing confidential matters, and making decisions on behalf of the executive.
Prioritize and manage matters requiring executive attention; track follow-ups and ensure resolution of critical issues.
Monitor and follow up on tasks and projects assigned to others; support progress tracking for initiatives sponsored by the executive.
Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and speaking engagements.
Coordinate travel logistics, including booking arrangements and processing reimbursements and invoices.
Act as a liaison between the executive and internal/external stakeholders, including staff, vendors, consultants, and agencies.
Screen and triage phone calls, emails, and visitors; provide responses or redirections with professionalism and diplomacy.
Draft, edit, and prepare high-quality correspondence, reports, presentations, and executive-level documents.
Compile, analyze, and summarize data from various sources to support informed decision-making.
Coordinate and manage logistics for events, retreats, meetings, and special projects.
Requirements REQUIRED EDUCATION & EXPERIENCE
Bachelor’s degree or comparable relevant experience required.
At least 5 years of experience as an Executive Assistant supporting C-Level Executives preferred
REQUIRED KNOWLEDGE, SKILLS, OR ABILITIES
Proven experience supporting senior executives in a complex, fast-moving, or multi-entity organization (healthcare or physician practice experience strongly preferred).
Exceptional time management and prioritization skills, with the ability to manage highly complex scheduling and multiple priorities with accuracy and composure.
Strong interpersonal and communication skills, with the ability to build and maintain positive, collaborative relationships across all levels of the organization.
High emotional intelligence, professionalism, and tact in managing relationships and navigating ambiguity.
Proactive problem-solver who can work independently, anticipate needs, and take initiative.
Advanced proficiency in Microsoft Office Suite and related productivity tools.
SCHEDULE & WORK LOCATION
Standard business hours, with flexibility required to support the CAOs schedule.
Remote role, but candidates must reside in Florida and be legally authorized to work in the state.
#J-18808-Ljbffr