Beacon Hill
Events and External Engagement Associate
This role is a temporary position (6–7 months) located in Midtown, Manhattan. Executive Services team members will own the planning, execution, and evaluation of external events, requiring a 9:00 am–5:00 pm schedule, 5 days in the office and domestic travel (≈4–6 times per year).
Base Pay $68 /hour
Responsibilities
Develop event concepts, objectives, and engagement plans aligned to client priorities.
Build comprehensive event briefs, logistics plans, timelines, and cost models.
Secure venues and negotiate contracts with hotels, suppliers, production vendors, and related partners.
Ensure budgets are accurately forecasted and managed.
Define event participation model and staffing, including attendee strategies and briefing needs.
Liaise with internal teams and external partners to ensure alignment on objectives, deliverables, and schedules.
Prepare and distribute event guidance, communications, agendas, and planning documents to relevant stakeholders.
Lead onsite setup, staging, registration flow, meeting room preparation, and experiences.
Manage internal staff, contracted support teams, and venue resources.
Anticipate and resolve operational issues to ensure seamless execution and a positive attendee experience.
Prepare detailed reports including financial reconciliation, qualitative feedback, and key success indicators.
Conduct stakeholder debriefs and event reviews.
Provide recommendations and process improvements for future events.
Lead negotiations with hospitality partners, event venues, AV providers, and third‑party agencies.
Evaluate vendor proposals and ensure cost‑efficient and quality‑focused execution.
Maintain strong supplier relationships and enforce service standards.
Establish event budgets, tracking frameworks, payment schedules, and forecast updates.
Assess performance outcomes including attendee engagement, meeting effectiveness, brand visibility, and participation ROI.
Work closely with internal leadership and support teams to define event positioning, messaging, and attendee strategy.
Coordinate executive briefing materials and engagement schedules.
Provide structured visibility into progress, risks, and requirements pre‑event.
Requirements
8+ years of relevant experience in corporate event management, hospitality operations, external relations, or experiential planning.
Demonstrated experience managing large‑scale, multi‑day events from strategy through onsite execution.
Thrives in fast‑paced, high‑pressure environments, consistently meeting tight deadlines and demonstrating flexibility with extended work hours when necessary.
Advanced technical proficiency in crafting comprehensive event proposals and delivering strategic recommendations to C‑suite executives.
Strong contract negotiation experience with hotels, venues, and event suppliers.
Ability to independently lead onsite logistics and manage multiple stakeholders.
Strong budgeting discipline and financial reporting experience.
Exceptional communication, planning, and organizational capabilities.
Experience working with senior executives, VIP attendees, or stakeholder‑sensitive environments.
Background supporting public‑facing, investor‑facing, commercially strategic, or relationship‑driven events.
Experience using event management platforms, CRM systems, or attendee workflow tools.
Prior work within consulting, advisory services, financial institutions, or high‑growth corporate environments.
Global or multi‑regional event experience involving complex travel coordination and international lodging.
Demonstrated capability building event KPIs, ROI models, or impact measurement frameworks.
Beacon Hill is an equal‑opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Base Pay $68 /hour
Responsibilities
Develop event concepts, objectives, and engagement plans aligned to client priorities.
Build comprehensive event briefs, logistics plans, timelines, and cost models.
Secure venues and negotiate contracts with hotels, suppliers, production vendors, and related partners.
Ensure budgets are accurately forecasted and managed.
Define event participation model and staffing, including attendee strategies and briefing needs.
Liaise with internal teams and external partners to ensure alignment on objectives, deliverables, and schedules.
Prepare and distribute event guidance, communications, agendas, and planning documents to relevant stakeholders.
Lead onsite setup, staging, registration flow, meeting room preparation, and experiences.
Manage internal staff, contracted support teams, and venue resources.
Anticipate and resolve operational issues to ensure seamless execution and a positive attendee experience.
Prepare detailed reports including financial reconciliation, qualitative feedback, and key success indicators.
Conduct stakeholder debriefs and event reviews.
Provide recommendations and process improvements for future events.
Lead negotiations with hospitality partners, event venues, AV providers, and third‑party agencies.
Evaluate vendor proposals and ensure cost‑efficient and quality‑focused execution.
Maintain strong supplier relationships and enforce service standards.
Establish event budgets, tracking frameworks, payment schedules, and forecast updates.
Assess performance outcomes including attendee engagement, meeting effectiveness, brand visibility, and participation ROI.
Work closely with internal leadership and support teams to define event positioning, messaging, and attendee strategy.
Coordinate executive briefing materials and engagement schedules.
Provide structured visibility into progress, risks, and requirements pre‑event.
Requirements
8+ years of relevant experience in corporate event management, hospitality operations, external relations, or experiential planning.
Demonstrated experience managing large‑scale, multi‑day events from strategy through onsite execution.
Thrives in fast‑paced, high‑pressure environments, consistently meeting tight deadlines and demonstrating flexibility with extended work hours when necessary.
Advanced technical proficiency in crafting comprehensive event proposals and delivering strategic recommendations to C‑suite executives.
Strong contract negotiation experience with hotels, venues, and event suppliers.
Ability to independently lead onsite logistics and manage multiple stakeholders.
Strong budgeting discipline and financial reporting experience.
Exceptional communication, planning, and organizational capabilities.
Experience working with senior executives, VIP attendees, or stakeholder‑sensitive environments.
Background supporting public‑facing, investor‑facing, commercially strategic, or relationship‑driven events.
Experience using event management platforms, CRM systems, or attendee workflow tools.
Prior work within consulting, advisory services, financial institutions, or high‑growth corporate environments.
Global or multi‑regional event experience involving complex travel coordination and international lodging.
Demonstrated capability building event KPIs, ROI models, or impact measurement frameworks.
Beacon Hill is an equal‑opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
#J-18808-Ljbffr