Russell Tobin
This range is provided by Russell Tobin. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $21.00/hr - $22.00/hr
Direct message the job poster from Russell Tobin
Russell Tobin is seeking a proactive and detail-oriented
Administrative Assistant
to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred.
Job title:
Administrative Assistant
Location:
Houston, TX
Duration:
6 months
Pay rate:
$21-$22/hour
Responsibilities
Calendar and travel management for executives
Expense processing and timely expense management
Meeting coordination and scheduling
Handling confidential information
Coordinating and scheduling meetings and conference calls across multiple time zones
Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
Calendar management for bankers (Associate level+)
Coordinating room bookings for internal/external meetings and VCs across multiple locations
Coordinating travel arrangements for the team, including visa applications, international flight and accommodation bookings
Taking on ad‑hoc tasks while maintaining workflow
Supporting teams in day‑to‑day issues, needs and queries
Skills
Excellent Microsoft Word, Excel and Outlook skills
Can manage competing time‑sensitive priorities and tasks
Demonstrates dependability and high attention to detail along with the ability to multi‑task
Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
Comfortable working with people at all organizational levels, internally and externally
Team player that works well under pressure within a changing environment
Flexible and adaptable to work and support across multiple teams
Resourceful and able to use own initiative in solving issues
Proactive attitude when managing diaries
Discretion to deal with confidential business matters
Friendly, polite and approachable with a "can do" attitude
Zero to one year of experience
Hours of Work Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential.
Education High School Diploma Required
Bachelor's Degree Preferred
Benefits Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k) retirement savings plan, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
Seniority level Entry level
Employment type Contract
Job function Administrative, Finance, and Consulting
Industries Administrative and Support Services, Banking, and Investment Banking
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Base pay range $21.00/hr - $22.00/hr
Direct message the job poster from Russell Tobin
Russell Tobin is seeking a proactive and detail-oriented
Administrative Assistant
to support executives within a fast-paced Asset & Wealth Management team. Responsibilities include calendar and travel management, expense processing, meeting coordination, and handling confidential information. Must have excellent communication, multitasking skills, and proficiency in Microsoft Office and SAP Concur. Prior experience in financial services or similar high-pressure environments is preferred.
Job title:
Administrative Assistant
Location:
Houston, TX
Duration:
6 months
Pay rate:
$21-$22/hour
Responsibilities
Calendar and travel management for executives
Expense processing and timely expense management
Meeting coordination and scheduling
Handling confidential information
Coordinating and scheduling meetings and conference calls across multiple time zones
Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
Calendar management for bankers (Associate level+)
Coordinating room bookings for internal/external meetings and VCs across multiple locations
Coordinating travel arrangements for the team, including visa applications, international flight and accommodation bookings
Taking on ad‑hoc tasks while maintaining workflow
Supporting teams in day‑to‑day issues, needs and queries
Skills
Excellent Microsoft Word, Excel and Outlook skills
Can manage competing time‑sensitive priorities and tasks
Demonstrates dependability and high attention to detail along with the ability to multi‑task
Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
Comfortable working with people at all organizational levels, internally and externally
Team player that works well under pressure within a changing environment
Flexible and adaptable to work and support across multiple teams
Resourceful and able to use own initiative in solving issues
Proactive attitude when managing diaries
Discretion to deal with confidential business matters
Friendly, polite and approachable with a "can do" attitude
Zero to one year of experience
Hours of Work Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential.
Education High School Diploma Required
Bachelor's Degree Preferred
Benefits Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k) retirement savings plan, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
Seniority level Entry level
Employment type Contract
Job function Administrative, Finance, and Consulting
Industries Administrative and Support Services, Banking, and Investment Banking
#J-18808-Ljbffr