Baltimore County
Join to apply for the
Office Assistant - Capital
role at
Baltimore County
A vacancy exists in Property Management, Office of Budget and Finance. A list of eligible applicants will be established based on the examination outlined below. All interested candidates must apply at this time.
Responsibilities
Uses automated office systems to prepare a variety of letters, memos, and other material from draft or specific instructions.
Selects the appropriate letter or memo format, proofreads, edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail.
Originates procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes.
Sets up and maintains office databases and files.
Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records.
Performs queries and compiles routine reports from various data sources.
Assembles data for inclusion in narrative and statistical reports.
Creates and updates office spreadsheets.
Establishes and maintains confidential files and records; locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests, or complaints.
Determines release of information according to established procedures and confidentiality; initiates the process of purging and updating files.
Opens, date stamps, and distributes incoming mail to appropriate staff.
Tracks the handling of correspondence and/or written complaints to completion.
Ensures office responses are completed in a timely manner.
Greets and directs clients and visitors.
Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail.
Collects information regarding more complex inquiries and refers to appropriate staff for follow-up as necessary.
Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space.
Types, photocopies, and distributes meeting agendas and/or minutes.
Prepares or assists in the preparation of personnel related documents and forms.
Performs timekeeping functions for the work unit.
Operates office machinery such as photocopiers, calculators, telephones, scanners, and printers.
Maintains simple financial and statistical records.
Reconciles account balances.
Orders and maintains office supplies.
Prepares and processes purchase orders, direct payments, and invoices.
Verifies procurement card purchases.
MAY take verbatim notes or minutes.
MAY lead and instruct others.
Performs other related duties as required.
Qualifications
Required:
Possession of a high school diploma or an appropriate equivalent.
Plus:
One (1) year typing, word processing, or secretarial experience.
Additional experience as described in the essential duties may be substituted on a year‑for‑year basis for the required education.
Additional education may be substituted on a year‑for‑year basis for the required experience.
Proof of Licenses, Certifications and Education Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org).
Application Procedure Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Benefits Baltimore County General Government offers the following benefits to full-time, merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.
Health Insurance (Medical, Prescription, Dental, Vision).
Flexible Spending Accounts.
Life Insurance.
Participation in the Baltimore County Employees' Retirement System (ERS).
Paid Leave (Sick, Vacation, Personal, Holidays, Bereavement, Jury, Military).
Employment Background Investigation.
Employee Assistance Program.
Educational Assistance (70‑80% tuition reimbursement for approved courses).
Deferred Compensation (457 plan).
Direct Deposit.
Business Credit Union membership.
Other benefits may change at any time and are not guaranteed.
Equal Opportunity Employer Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Contact Mail or deliver documents to:
ATTN: Office Assistant (Property Management) Office of Human Resources Baltimore County Government 308 Allegheny Ave. Towson, MD 21204
#J-18808-Ljbffr
Office Assistant - Capital
role at
Baltimore County
A vacancy exists in Property Management, Office of Budget and Finance. A list of eligible applicants will be established based on the examination outlined below. All interested candidates must apply at this time.
Responsibilities
Uses automated office systems to prepare a variety of letters, memos, and other material from draft or specific instructions.
Selects the appropriate letter or memo format, proofreads, edits documents for grammar, punctuation, and spelling, and prepares documents for distribution or mail.
Originates procedural correspondence such as form letters and routine notices to respond to requests for information or to begin office processes.
Sets up and maintains office databases and files.
Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records.
Performs queries and compiles routine reports from various data sources.
Assembles data for inclusion in narrative and statistical reports.
Creates and updates office spreadsheets.
Establishes and maintains confidential files and records; locates, extracts, and summarizes information from files for preparation of reports or to respond to inquiries, routine requests, or complaints.
Determines release of information according to established procedures and confidentiality; initiates the process of purging and updating files.
Opens, date stamps, and distributes incoming mail to appropriate staff.
Tracks the handling of correspondence and/or written complaints to completion.
Ensures office responses are completed in a timely manner.
Greets and directs clients and visitors.
Responds to inquiries of a routine nature regarding County, department, and/or program policies in person, by telephone, or by regular or electronic mail.
Collects information regarding more complex inquiries and refers to appropriate staff for follow-up as necessary.
Maintains calendars, schedules appointments and meetings, and reserves meeting room facilities or space.
Types, photocopies, and distributes meeting agendas and/or minutes.
Prepares or assists in the preparation of personnel related documents and forms.
Performs timekeeping functions for the work unit.
Operates office machinery such as photocopiers, calculators, telephones, scanners, and printers.
Maintains simple financial and statistical records.
Reconciles account balances.
Orders and maintains office supplies.
Prepares and processes purchase orders, direct payments, and invoices.
Verifies procurement card purchases.
MAY take verbatim notes or minutes.
MAY lead and instruct others.
Performs other related duties as required.
Qualifications
Required:
Possession of a high school diploma or an appropriate equivalent.
Plus:
One (1) year typing, word processing, or secretarial experience.
Additional experience as described in the essential duties may be substituted on a year‑for‑year basis for the required education.
Additional education may be substituted on a year‑for‑year basis for the required experience.
Proof of Licenses, Certifications and Education Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org).
Application Procedure Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Benefits Baltimore County General Government offers the following benefits to full-time, merit or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise.
Health Insurance (Medical, Prescription, Dental, Vision).
Flexible Spending Accounts.
Life Insurance.
Participation in the Baltimore County Employees' Retirement System (ERS).
Paid Leave (Sick, Vacation, Personal, Holidays, Bereavement, Jury, Military).
Employment Background Investigation.
Employee Assistance Program.
Educational Assistance (70‑80% tuition reimbursement for approved courses).
Deferred Compensation (457 plan).
Direct Deposit.
Business Credit Union membership.
Other benefits may change at any time and are not guaranteed.
Equal Opportunity Employer Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants.
Contact Mail or deliver documents to:
ATTN: Office Assistant (Property Management) Office of Human Resources Baltimore County Government 308 Allegheny Ave. Towson, MD 21204
#J-18808-Ljbffr