Greater Houston Partnership
Administrative Assistant, HETI
Greater Houston Partnership, Houston, Texas, United States, 77246
3 days ago Be among the first 25 applicants
Summary We are looking for an Administrative Assistant that will provide administrative and operational support to the SVP, Energy Transition & ED of Houston Energy Transition Imitative (HETI) and the HETI team. The Administrative Assistant will serve as a schedule manager, coordinator, and assistant to enhance the executive’s effectiveness throughout the Partnership. They will provide high‑level general and administrative support for the HETI Team by preparing reports, handling information requests, managing HETI committee rosters, scheduling HETI committee meetings, and performing administrative functions such as preparing correspondence, receiving visitors and members, arranging conference calls, and scheduling virtual and in‑person meetings and appointments and business details.
Primary Duties And Responsibilities
Perform a wide variety of administrative duties as required by daily operations of the office of the SVP
Independently respond to letters and general correspondence of a routine nature
Organize and maintain file system and files correspondence and other records
Receive and screen communications to the SVP including telephone calls and e‑mail messages and help determine those requiring priority attention
Prepare reports, agendas, letters, and other documents, using word processing, spreadsheet, database, and/or PowerPoint presentation software
Coordinate with various staff for operational support activities; serve as a liaison between the various departments of the Partnership and the SVP in the resolution of day‑to‑day administrative and operational issues
Greets scheduled visitors and directs them to the appropriate area or person
Coordinates complex travel arrangements, meeting, and conference arrangements, maintain appointment schedules and calendars
Provides project management support as assigned
Salesforce and Excel database maintenance of membership directory
Review and summarize miscellaneous reports and documents; prepare background documents and conduct research as necessary for all meetings
Research and analyze routine and special projects and prepare first‑draft reports
Prepares outgoing mail and correspondence, including e‑mail
Review, code, and process payment of invoices prior to presenting to SVP
Maintains good public relations and interacts with members and co‑workers in a respectful and professional manner
Other duties as assigned
Knowledge, Skills, and Abilities
Establish and maintain effective working relationships with the SVPs, CEO and other members of the Board, administration, committees, and all staff, etc.
Expert in Word, Excel (pivot tables, formatting large data sets), Outlook, and PowerPoint
Communicates effectively, both verbally and in writing to a diverse population inside and outside the organization
Experience with virtual meeting applications such as Zoom, Teams, etc.
Able to maintain administrative data and prepare expense reports
Strong knowledge of business English, correspondence formats, spelling, and grammar
Work independently, with a high level of dependability, consistency, and commitment
Able to complete work assignments within tight deadlines
Work constructively with others, be an effective team player
Able to organize, plan, prioritize, and coordinate own work, as well as the SVP’s and other assigned projects
Able to multi‑task and work with frequent interruptions
Maintain the confidentiality of private information
Able to follow general office practices and operate office equipment
Education Requirements Associate's degree or higher from an accredited college or university or equivalent experience.
Preferred Experience
Minimum 5 years’ experience in administrative support, accounting, or related field.
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Summary We are looking for an Administrative Assistant that will provide administrative and operational support to the SVP, Energy Transition & ED of Houston Energy Transition Imitative (HETI) and the HETI team. The Administrative Assistant will serve as a schedule manager, coordinator, and assistant to enhance the executive’s effectiveness throughout the Partnership. They will provide high‑level general and administrative support for the HETI Team by preparing reports, handling information requests, managing HETI committee rosters, scheduling HETI committee meetings, and performing administrative functions such as preparing correspondence, receiving visitors and members, arranging conference calls, and scheduling virtual and in‑person meetings and appointments and business details.
Primary Duties And Responsibilities
Perform a wide variety of administrative duties as required by daily operations of the office of the SVP
Independently respond to letters and general correspondence of a routine nature
Organize and maintain file system and files correspondence and other records
Receive and screen communications to the SVP including telephone calls and e‑mail messages and help determine those requiring priority attention
Prepare reports, agendas, letters, and other documents, using word processing, spreadsheet, database, and/or PowerPoint presentation software
Coordinate with various staff for operational support activities; serve as a liaison between the various departments of the Partnership and the SVP in the resolution of day‑to‑day administrative and operational issues
Greets scheduled visitors and directs them to the appropriate area or person
Coordinates complex travel arrangements, meeting, and conference arrangements, maintain appointment schedules and calendars
Provides project management support as assigned
Salesforce and Excel database maintenance of membership directory
Review and summarize miscellaneous reports and documents; prepare background documents and conduct research as necessary for all meetings
Research and analyze routine and special projects and prepare first‑draft reports
Prepares outgoing mail and correspondence, including e‑mail
Review, code, and process payment of invoices prior to presenting to SVP
Maintains good public relations and interacts with members and co‑workers in a respectful and professional manner
Other duties as assigned
Knowledge, Skills, and Abilities
Establish and maintain effective working relationships with the SVPs, CEO and other members of the Board, administration, committees, and all staff, etc.
Expert in Word, Excel (pivot tables, formatting large data sets), Outlook, and PowerPoint
Communicates effectively, both verbally and in writing to a diverse population inside and outside the organization
Experience with virtual meeting applications such as Zoom, Teams, etc.
Able to maintain administrative data and prepare expense reports
Strong knowledge of business English, correspondence formats, spelling, and grammar
Work independently, with a high level of dependability, consistency, and commitment
Able to complete work assignments within tight deadlines
Work constructively with others, be an effective team player
Able to organize, plan, prioritize, and coordinate own work, as well as the SVP’s and other assigned projects
Able to multi‑task and work with frequent interruptions
Maintain the confidentiality of private information
Able to follow general office practices and operate office equipment
Education Requirements Associate's degree or higher from an accredited college or university or equivalent experience.
Preferred Experience
Minimum 5 years’ experience in administrative support, accounting, or related field.
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