Penn State University
Administrative Support Manager - Cell and Biological Systems
Penn State University, Hershey, Pennsylvania, United States, 17033
Administrative Support Manager - Cell and Biological Systems
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
Position Overview The Administrative Support Manager oversees the administrative activities in the Department of Cell and Biological Systems; establishes priorities; develops, executes, and assesses processes and procedures; solves problems and approves completed work; prepares, controls, and manages budget; coordinates human resources, faculty recruitment and promotion and tenure functions; plans, publicizes, and coordinates special events; provides assistance and collaborates with other units and staff to achieve unit goals; compiles and analyzes data for a variety of reports and programs.
Lead staff members, including hiring, development, and performance management
Oversee the administrative processes for department, establish and assign priorities, oversee workflows, ensure schedules are maintained and deadlines are met, and develop procedures to ensure operational effectiveness
Manage budgets for assigned areas; approve expenditures, prepare financial and operational reports, and partner with financial offices to plan and forecast short- and long-range budgets
Implement unit-wide projects/initiatives including recommending action steps, leading communication plans, contributing to goals and objectives, and assessing effectiveness
Direct and coordinate facility usage including room reservations, building access, and safety policies; serve as liaison to communicate facility needs
Plan, lead, and direct activities related to event management; develop itineraries, budgets, objectives, and assessment procedures
Collaborate with internal unit and University-wide offices to ensure compliance related to areas of safety, health, risk management, and records; interpret and enforce adherence to administrative and academic policies
Coordinate human resources administration activities including form processing, payroll transactions, and employee record maintenance; provide input and recommendations related to staffing needs for assigned area
Oversee the collection and analysis of data or information to be used in reports, unit communications, and proposals
Coordinate unit or department-wide processes such as hiring, promotion and tenure, visas, and faculty searches; ensure documents are accurate and complete and deadlines are met; translate policies and best practices into unit-specific procedures
Represent the Department with both internal and external stakeholders and strategically foster relationships
Interview, train, and direct the work of other support staff, students, and wage payroll personnel
Use data-driven assessment to identify areas of improvement, optimize operational effectiveness, and make recommendations to leadership on process and procedure changes
Provide input into the unit's strategic plan and long-term initiatives; identify growth opportunities
Requirements Minimum Education: Bachelor’s Degree Experience: 8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted. Required Certifications: None.
Background Checks and Clearances This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
Salary & Benefits Salary range: $51,000.00 – $74,000.00. Penn State provides a competitive benefits package for full-time employees designed to support personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation, and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.
EEO Statement Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
Federal Contractors Labor Law Poster PA State Labor Law Poster
Job Details Seniority level: Mid-Senior level Employment type: Full-time Job function: Project Management and Information Technology Industry: Higher Education
Application Instructions To apply, please sign in to Workday and complete the appropriate application process. Current Penn State employees and students must apply internally via Workday. External applicants should click “Apply” to complete the application process.
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Position Overview The Administrative Support Manager oversees the administrative activities in the Department of Cell and Biological Systems; establishes priorities; develops, executes, and assesses processes and procedures; solves problems and approves completed work; prepares, controls, and manages budget; coordinates human resources, faculty recruitment and promotion and tenure functions; plans, publicizes, and coordinates special events; provides assistance and collaborates with other units and staff to achieve unit goals; compiles and analyzes data for a variety of reports and programs.
Lead staff members, including hiring, development, and performance management
Oversee the administrative processes for department, establish and assign priorities, oversee workflows, ensure schedules are maintained and deadlines are met, and develop procedures to ensure operational effectiveness
Manage budgets for assigned areas; approve expenditures, prepare financial and operational reports, and partner with financial offices to plan and forecast short- and long-range budgets
Implement unit-wide projects/initiatives including recommending action steps, leading communication plans, contributing to goals and objectives, and assessing effectiveness
Direct and coordinate facility usage including room reservations, building access, and safety policies; serve as liaison to communicate facility needs
Plan, lead, and direct activities related to event management; develop itineraries, budgets, objectives, and assessment procedures
Collaborate with internal unit and University-wide offices to ensure compliance related to areas of safety, health, risk management, and records; interpret and enforce adherence to administrative and academic policies
Coordinate human resources administration activities including form processing, payroll transactions, and employee record maintenance; provide input and recommendations related to staffing needs for assigned area
Oversee the collection and analysis of data or information to be used in reports, unit communications, and proposals
Coordinate unit or department-wide processes such as hiring, promotion and tenure, visas, and faculty searches; ensure documents are accurate and complete and deadlines are met; translate policies and best practices into unit-specific procedures
Represent the Department with both internal and external stakeholders and strategically foster relationships
Interview, train, and direct the work of other support staff, students, and wage payroll personnel
Use data-driven assessment to identify areas of improvement, optimize operational effectiveness, and make recommendations to leadership on process and procedure changes
Provide input into the unit's strategic plan and long-term initiatives; identify growth opportunities
Requirements Minimum Education: Bachelor’s Degree Experience: 8+ years of relevant experience, includes 3+ years of supervisory experience; or an equivalent combination of education and experience accepted. Required Certifications: None.
Background Checks and Clearances This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
Salary & Benefits Salary range: $51,000.00 – $74,000.00. Penn State provides a competitive benefits package for full-time employees designed to support personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation, and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.
EEO Statement Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
Federal Contractors Labor Law Poster PA State Labor Law Poster
Job Details Seniority level: Mid-Senior level Employment type: Full-time Job function: Project Management and Information Technology Industry: Higher Education
Application Instructions To apply, please sign in to Workday and complete the appropriate application process. Current Penn State employees and students must apply internally via Workday. External applicants should click “Apply” to complete the application process.
#J-18808-Ljbffr