Capstone Real Estate Investments, LLC
Office Manager
Capstone Real Estate Investments, LLC, Birmingham, Alabama, United States, 35275
Office Manager –
Capstone Real Estate Investments, LLC Reporting to the Chief Operating Officer, the Office Manager is responsible for the general operation of the corporate office, ensuring a smooth and efficient work environment.
Description
The Office Manager handles a variety of administrative tasks, supports senior executives, manages vendor relationships, and oversees office operations such as mail management, event coordination, and travel arrangements.
Primary Duties and Responsibilities
Oversee general office operations.
Greet visitors, answer phone calls, and provide exceptional service to employees and vendors.
Coordinate appointments and meetings, including sending reminders and organizing catering and small events.
Arrange domestic and international travel (flight, hotel, car rental).
Plan and execute office events (annual Christmas party, monthly birthday celebrations).
Administer corporate beach condo, coordinate local vendors, communicate with HOA, and manage schedule.
Maintain company vehicles records and schedule routine maintenance.
Purchase office supplies and equipment and maintain stock levels.
Produce reports, compose correspondence, and create corporate binders.
Create presentations and management-level reports.
Maintain corporate accounts and ensure records are organized.
Assist in document organization related to financial transactions (e.g., loan closings).
Support internal corporate communications.
Requirements
Some higher education.
Three years’ experience in office management or a similar role.
Proficiency in Microsoft Office, particularly Excel.
Knowledge, Skills, and Abilities Required
Strong written and verbal communication skills.
Excellent organization and multitasking abilities.
Strong interpersonal skills to interact positively with all employees.
Ability to manage challenges and operate efficiently.
Attention to detail to ensure tasks are completed thoroughly.
Working Conditions
– Work is performed primarily in an indoor office environment.
Seniority Level : Mid-Senior level
Employment Type : Contract
Job Function : Administrative
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Capstone Real Estate Investments, LLC Reporting to the Chief Operating Officer, the Office Manager is responsible for the general operation of the corporate office, ensuring a smooth and efficient work environment.
Description
The Office Manager handles a variety of administrative tasks, supports senior executives, manages vendor relationships, and oversees office operations such as mail management, event coordination, and travel arrangements.
Primary Duties and Responsibilities
Oversee general office operations.
Greet visitors, answer phone calls, and provide exceptional service to employees and vendors.
Coordinate appointments and meetings, including sending reminders and organizing catering and small events.
Arrange domestic and international travel (flight, hotel, car rental).
Plan and execute office events (annual Christmas party, monthly birthday celebrations).
Administer corporate beach condo, coordinate local vendors, communicate with HOA, and manage schedule.
Maintain company vehicles records and schedule routine maintenance.
Purchase office supplies and equipment and maintain stock levels.
Produce reports, compose correspondence, and create corporate binders.
Create presentations and management-level reports.
Maintain corporate accounts and ensure records are organized.
Assist in document organization related to financial transactions (e.g., loan closings).
Support internal corporate communications.
Requirements
Some higher education.
Three years’ experience in office management or a similar role.
Proficiency in Microsoft Office, particularly Excel.
Knowledge, Skills, and Abilities Required
Strong written and verbal communication skills.
Excellent organization and multitasking abilities.
Strong interpersonal skills to interact positively with all employees.
Ability to manage challenges and operate efficiently.
Attention to detail to ensure tasks are completed thoroughly.
Working Conditions
– Work is performed primarily in an indoor office environment.
Seniority Level : Mid-Senior level
Employment Type : Contract
Job Function : Administrative
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