Armada LTD
Type:
Full Time
Location:
Atlanta, Georgia
Overtime Exempt: No
Reports To:
ARMADA HQ
Security Clearance Required:
Secret; or the ability to obtain one.
**The Administrative Support Assistant** will perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include initiating special reports, composing routine correspondence, compiling statistical and/or budget information, and communicating with personnel at all levels of the region and designated personnel at the FPS HQ level to gather, record and convey information.
Administrative & Office Support
Provide independent administrative and clerical support with minimal supervision
Serve as a liaison for office procedures, services, and administrative inquiries
Answer and route phone calls and emails; welcome visitors and guests
всему
Maintain filing systems (electronic and hard copy) and office records
Provide backup support for the Executive Assistant as needed
Scheduling, Meetings & Coordination
Maintain calendars for senior staff and coordinate meetings, conference calls, and events
Prepare meeting materials, take minutes, and track follow‑thing action items
Coordinate conference rooms, call lines, and meeting logistics
Data Management & Reporting
Collect, enter, track, and maintain program data in automated systemsয় Compile data for recurring reports, deliverables, and management briefings
Perform basic data analysis and prepare draft reports and summaries
Conduct system searches and retrieve information from multiple databases
ต่ํา Timekeeping, Travel & Financial Support
Support timekeeping functions ( renomm » WebTA), including validation, audits, and reporting
Assist with travel coordination and preparation of travel authorizations and expense reports
Track expenditures and assist with draft monthly expense reports
IT, Systems & Administrative Tools
Coordinate IT service requests and track completion
Utilizeotok support systems such as WebTA, Concur,，对于 SharePoint, and other federal platforms
Program & Mission Support
Assist mission support staff, including finance, CORs, property, security, and human capital liaisons
Support training coordination, instructor logistics, and material distribution
Assist with program data collection, compliance tracking, and documentation dissemination
Additional Duties
Perform special projects, research requests, and other administrative duties as assigned
Other duties as assigned
Knowledge, Skills, and Abilities (KSAs)
Ability to obtain, and maintain a Secret security clearance
Ability to use a personal computer and various software applications, including databases used to track organizational information
Accurate typing skills with a minimum speed of 40 words per minute
Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, SharePoint, Visio, and Access
Establishment and maintenance of a comprehensive file system
Knowledge of procedures to formulate, compile, and organize documents and reports
Skilled in oral communication, interpersonal skills, and written communication
Ability to coordinate varied administrative projects simultaneously
Problem‑solving skills and ability to conduct independent research
Minimum Education and Experience
An AA, BS or BA degree is highly preferred
OR in lieu of degree, five years of experience as an Administrative Assistant/Secretary assisting Administrators at an equivalent to GS‑12/GS‑13 grade level
Disclaimer The information above is designed to indicate the general nature and level of work to be performed. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.
Special Notes Relocation is not available(Code for these jobs).
ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including hiring, placement, масс, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Must be able to successfully pass a background check and pre‑employment drug testing. Job offers are contingent upon results of background check and drug testing.
#J-18808-Ljbffr
Full Time
Location:
Atlanta, Georgia
Overtime Exempt: No
Reports To:
ARMADA HQ
Security Clearance Required:
Secret; or the ability to obtain one.
**The Administrative Support Assistant** will perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include initiating special reports, composing routine correspondence, compiling statistical and/or budget information, and communicating with personnel at all levels of the region and designated personnel at the FPS HQ level to gather, record and convey information.
Administrative & Office Support
Provide independent administrative and clerical support with minimal supervision
Serve as a liaison for office procedures, services, and administrative inquiries
Answer and route phone calls and emails; welcome visitors and guests
всему
Maintain filing systems (electronic and hard copy) and office records
Provide backup support for the Executive Assistant as needed
Scheduling, Meetings & Coordination
Maintain calendars for senior staff and coordinate meetings, conference calls, and events
Prepare meeting materials, take minutes, and track follow‑thing action items
Coordinate conference rooms, call lines, and meeting logistics
Data Management & Reporting
Collect, enter, track, and maintain program data in automated systemsয় Compile data for recurring reports, deliverables, and management briefings
Perform basic data analysis and prepare draft reports and summaries
Conduct system searches and retrieve information from multiple databases
ต่ํา Timekeeping, Travel & Financial Support
Support timekeeping functions ( renomm » WebTA), including validation, audits, and reporting
Assist with travel coordination and preparation of travel authorizations and expense reports
Track expenditures and assist with draft monthly expense reports
IT, Systems & Administrative Tools
Coordinate IT service requests and track completion
Utilizeotok support systems such as WebTA, Concur,，对于 SharePoint, and other federal platforms
Program & Mission Support
Assist mission support staff, including finance, CORs, property, security, and human capital liaisons
Support training coordination, instructor logistics, and material distribution
Assist with program data collection, compliance tracking, and documentation dissemination
Additional Duties
Perform special projects, research requests, and other administrative duties as assigned
Other duties as assigned
Knowledge, Skills, and Abilities (KSAs)
Ability to obtain, and maintain a Secret security clearance
Ability to use a personal computer and various software applications, including databases used to track organizational information
Accurate typing skills with a minimum speed of 40 words per minute
Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, SharePoint, Visio, and Access
Establishment and maintenance of a comprehensive file system
Knowledge of procedures to formulate, compile, and organize documents and reports
Skilled in oral communication, interpersonal skills, and written communication
Ability to coordinate varied administrative projects simultaneously
Problem‑solving skills and ability to conduct independent research
Minimum Education and Experience
An AA, BS or BA degree is highly preferred
OR in lieu of degree, five years of experience as an Administrative Assistant/Secretary assisting Administrators at an equivalent to GS‑12/GS‑13 grade level
Disclaimer The information above is designed to indicate the general nature and level of work to be performed. It is not intended to be a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. If you feel you have the knowledge, skills and abilities for this position visit our careers page at www.armadausa.com.
Special Notes Relocation is not available(Code for these jobs).
ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including hiring, placement, масс, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Must be able to successfully pass a background check and pre‑employment drug testing. Job offers are contingent upon results of background check and drug testing.
#J-18808-Ljbffr