LJA
Facilities Coordinator – Office Services
Join to apply for the Facilities Coordinator – Office Services role at LJA.
What LJA has to offer: LJA is an employee‑owned organization where structure amplifies your capabilities. Gain the benefits of employee ownership, collaborate daily with skilled and supportive leaders, and grow through hands‑on experience with a broad range of clients and services.
Position Overview As a Facilities Coordinator at LJA Business Solutions, you will keep our offices running smoothly and safely. You will oversee vendor relationships, coordinate maintenance and repairs, support new‑hire and relocation setups, and ensure facilities standards are consistently met.
A Typical Day Might Include
Providing regular updates to stakeholders on facility conditions and service requests.
Reviewing and completing FreshService tickets with accuracy and follow‑through.
Coordinating and scheduling preventive and routine maintenance activities.
Managing vendors—identifying providers, obtaining COIs/W‑9s, reviewing proposals, overseeing performance, and processing invoices.
Supporting HR, IT, and business leaders with workspace setups for new hires, including workstation prep, supplies, access cards, and IT coordination.
Coordinating office relocations, space assignments, and floor plan updates.
Inspecting progress on renovations, build‑outs, and office improvements.
Overseeing preventive maintenance of HVAC systems, office equipment, and facility infrastructure.
Conducting monthly and quarterly site safety inspections.
Providing onsite support to departments with special requests or facility needs.
Required Education / License / Certifications
High school diploma or equivalent.
Valid driver’s license with a clean driving record.
Required Qualifications
1+ years of experience in facilities support.
Strong customer service with excellent written and verbal communication skills.
Ability to multitask, stay organized, and meet demanding deadlines.
Proficiency with Microsoft Office.
Willingness and ability to:
Travel up to 75%.
Lift up to 50 lbs., bend, walk, kneel, push/pull, stand for extended periods, and work on ladders.
Pass background checks, drug screenings, and maintain ongoing eligibility for company travel and security access.
Ideally, You Should Also Have
Experience in facilities coordination, construction support, or vendor management.
Familiarity with preventive maintenance and safety compliance practices.
Experience using FreshService or other ticketing software.
A reputation for being detail‑oriented, adaptable, and proactive in a fast‑paced environment.
Level Up With LJA At LJA, we’re 100% employee‑owned, driving results, rewards ambition, and supporting long‑term success. With almost 100 locations and 3,000+ employee‑owners (and growing), we’re building something big!
Your future grows here.
Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
Comprehensive Benefits: Multiple plan options for health, dental, and pets; along with mental health support.
Family Support: Paid maternity and parental leave.
Education Support: Tuition reimbursement and in‑house courses by our Learning and Development team.
Referral Bonuses: Know great talent? Get rewarded for helping us grow.
Community Impact: Company‑sponsored volunteer days and philanthropic initiatives.
Professional Development: Memberships to industry organizations.
Career Growth: Great internal mobility opportunities.
Fun Culture: Social events, employee sports teams, bring‑your‑kid‑to‑work day, etc.
To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property.
#J-18808-Ljbffr
What LJA has to offer: LJA is an employee‑owned organization where structure amplifies your capabilities. Gain the benefits of employee ownership, collaborate daily with skilled and supportive leaders, and grow through hands‑on experience with a broad range of clients and services.
Position Overview As a Facilities Coordinator at LJA Business Solutions, you will keep our offices running smoothly and safely. You will oversee vendor relationships, coordinate maintenance and repairs, support new‑hire and relocation setups, and ensure facilities standards are consistently met.
A Typical Day Might Include
Providing regular updates to stakeholders on facility conditions and service requests.
Reviewing and completing FreshService tickets with accuracy and follow‑through.
Coordinating and scheduling preventive and routine maintenance activities.
Managing vendors—identifying providers, obtaining COIs/W‑9s, reviewing proposals, overseeing performance, and processing invoices.
Supporting HR, IT, and business leaders with workspace setups for new hires, including workstation prep, supplies, access cards, and IT coordination.
Coordinating office relocations, space assignments, and floor plan updates.
Inspecting progress on renovations, build‑outs, and office improvements.
Overseeing preventive maintenance of HVAC systems, office equipment, and facility infrastructure.
Conducting monthly and quarterly site safety inspections.
Providing onsite support to departments with special requests or facility needs.
Required Education / License / Certifications
High school diploma or equivalent.
Valid driver’s license with a clean driving record.
Required Qualifications
1+ years of experience in facilities support.
Strong customer service with excellent written and verbal communication skills.
Ability to multitask, stay organized, and meet demanding deadlines.
Proficiency with Microsoft Office.
Willingness and ability to:
Travel up to 75%.
Lift up to 50 lbs., bend, walk, kneel, push/pull, stand for extended periods, and work on ladders.
Pass background checks, drug screenings, and maintain ongoing eligibility for company travel and security access.
Ideally, You Should Also Have
Experience in facilities coordination, construction support, or vendor management.
Familiarity with preventive maintenance and safety compliance practices.
Experience using FreshService or other ticketing software.
A reputation for being detail‑oriented, adaptable, and proactive in a fast‑paced environment.
Level Up With LJA At LJA, we’re 100% employee‑owned, driving results, rewards ambition, and supporting long‑term success. With almost 100 locations and 3,000+ employee‑owners (and growing), we’re building something big!
Your future grows here.
Generous Time Off: PTO, paid holidays, and a full office closure between Christmas and New Year’s.
Comprehensive Benefits: Multiple plan options for health, dental, and pets; along with mental health support.
Family Support: Paid maternity and parental leave.
Education Support: Tuition reimbursement and in‑house courses by our Learning and Development team.
Referral Bonuses: Know great talent? Get rewarded for helping us grow.
Community Impact: Company‑sponsored volunteer days and philanthropic initiatives.
Professional Development: Memberships to industry organizations.
Career Growth: Great internal mobility opportunities.
Fun Culture: Social events, employee sports teams, bring‑your‑kid‑to‑work day, etc.
To Executive Search Firms & Staffing Agencies: LJA Engineering, Inc. and its subsidiaries do not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered LJA's property.
#J-18808-Ljbffr