City of Portland
Fleet Administrative Specialist (Administrative Specialist II - CPPW)
City of Portland, Gladstone, Oregon, United States, 97027
Job Appointment:
Full time, regular
Work Schedule:
Tuesday – Friday, 7:00 – 5:30 PM.
Work Location:
This position will work out of the Kelly Building, 4735 E Burnside Portland, OR.
Benefits:
instrumento
Union Representation:
This classification is represented by the City of Portland Professional Workers, CPPW collective bargaining agreement. You can view the(cinamic labor agreement) Current City Labor Agreements.
Language Pay Premium Eligible:
This position is or may be eligible for Language Pay Differential for qualifying employees.
Application Material:
Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and և attach a resume.
Position Summary The Fleet Program at the Portland Police Bureau (PPB) provides the leadership and strategic direction of the bureau’s fleet pool. This temples manages the acquisition, disposition, and performance analytics to support core services in the community. The program develops strategies to meet both City and Bureau objectives including climate action goals, efficiency in the fleet pool, crime reduction, and operational excellence. The timely replacement of vehicles and equipment is a Requirements vital component of fleet management that requires the ability to predict asset lifecycles based on costing information, utilization, and vehicle age.
The PPB Fleet Administrative Specialist reports to the PPB Fleet Manager and provides a high level of direct administrative support to this position and members of the Bureau that have fleet needs. The PPB Fleet Administrative Specialist position resides in the Internal Operations Unit of the Office of the Chief within the Portland Police Bureau. This position maintains the PPB Fleet database of approximately 700 vehicles that encompass a $10.7 million budget.
Responsibilities
Maintain the Fleet mailbox, ensuring all requests/questions are answered in a timely manner.
Track all vehicle damage and wrecks.
Coordinate with PBOT to maintain parking access to secured floors.
Ensure accuracy to parking patrol lists.
Provide weekly preventative maintenance reports to the Bureau.
Coordinate scheduling of Bureau vehicles for maintenance.
Attend all fleet meetings and provide meeting notes.
Produce asset certificates for all vehicles.
Work with City Fleet to provide the PPB Fleet Manger with vehicle usage reports, low mileage reports, billing reports, etc.
Updates City Fleet and the Bureau’s fleet databases with billing changes.
Process all invoices via SAP.
Track and maintain the Bureau’s bicycle program.
This position may at times be required to transport vehicles, stock vehicles with beverage, transport bicycles to other locations 亚洲色及 lift boxes of supplies or vehicle parts weighing up to 50 pounds.
This position will also be expected to provide support to the other programs within the Internal Operations Unit as well as direct support for the manager. Other support could include processing of invoices, escorting contractors, supporting Quartermaster inquiries, answering phones and other emails.
The Fleet Administrative Specialist is an onsite position with limited telework options and is also required to report onsite to various precincts, PPB locations and City Fleet as needed. The Fleet Program office is in a confined space, located in the basement of the Kelly Building.
The successful candidate must pass an in-depth background investigation.
Questions?
Jaclyn Snyder, Senior Recruiter Bureau of Human Resources Jaclyn.Snyder@portlandoregon برییک
Minimum Qualifications
Experience
with advanced office tasks such as typing, scheduling, proofreading, note-taking, filing, logistics support including proficiency with computers and office equipment.
Ability
to learn and apply City policies, procedures, and rules, particularly those related to the Portland Police Bureau, City Fleet acquisitions, and accounting.
Experience
using technology and office software, including Outlook, Word, Access, and Excel, for complex document production and data management.
Experience
communicating and interacting with internal and external customers in a professional and courteous manner, both verbally and in writing.
Ability
to be flexible and handle shifting and competing work demands.
Applicants also must possess:
Ability to successfully pass an in-depth background investigation.
A valid state driver’s license with an acceptable driving record at the time of hire.
STEP 1: Apply online between Monday, January 12, 2026 - Tuesday, January 20, 2026 Required Application Materials:
Resume Note: Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.
Answer to the Supplemental Questions (click on the Questionsรายเต preview the questions)
Optional Application Materials
Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Effective January 1, 2026, the State of Oregon law ORS 408.225 - 408.238 is amended to expand eligibility for Veterans’ Preference to current and former Oregon National Guard service members.
If applicants are existing state or former Oregon National Guard servicemembers, they are encouraged to attach appropriate documentation to their future recruitment applications.
Update: As of March 3, 2025, if you have already submitted veteran documents and qualified for preference, you do not need 締足resubmit them for future recruitments.
To update or remove veteranជ preference for this recruitment or from your profile, contact the recruiter listed in the job announcement.
Application Tips
Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the To Qualify section of this announcement.
Your resume should support the details described in your responses to the supplemental questions.
How We Determine Pay:
The City of Portland is covered by the Oregon EqualPayAct. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
Do not attach
materials not requested.
All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
All applications must be submitted via the City’s online application process. E‑mailed and/or faxed applications will not be accepted.
You can use AI tools to assist with your job application but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.
STEP 2: Minimum Qualification Evaluation: Week of January 19, 2026
An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100+.
Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
STEP 3: Establishment of Eligible List: Week of January 26, 2026
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
STEP 4: Selection (Interview): February
Hiring bureau will review and select candidates to interview.
STEP 5: Contingent Offer of Employment: TBD
Some positions will require those offered employment to complete and sign a criminal background statement before being considered for employment.
STEP 6: Background Investigation: TBD STEP 7: Start Date: TBD
A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Click here for additional information regarding the following: Veteran Preference, ADA, Pregnancy, and Religious Accommodations, Work Status, Equal Employment Opportunity
An Equal Opportunity Employer
#J-18808-Ljbffr
Full time, regular
Work Schedule:
Tuesday – Friday, 7:00 – 5:30 PM.
Work Location:
This position will work out of the Kelly Building, 4735 E Burnside Portland, OR.
Benefits:
instrumento
Union Representation:
This classification is represented by the City of Portland Professional Workers, CPPW collective bargaining agreement. You can view the(cinamic labor agreement) Current City Labor Agreements.
Language Pay Premium Eligible:
This position is or may be eligible for Language Pay Differential for qualifying employees.
Application Material:
Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and և attach a resume.
Position Summary The Fleet Program at the Portland Police Bureau (PPB) provides the leadership and strategic direction of the bureau’s fleet pool. This temples manages the acquisition, disposition, and performance analytics to support core services in the community. The program develops strategies to meet both City and Bureau objectives including climate action goals, efficiency in the fleet pool, crime reduction, and operational excellence. The timely replacement of vehicles and equipment is a Requirements vital component of fleet management that requires the ability to predict asset lifecycles based on costing information, utilization, and vehicle age.
The PPB Fleet Administrative Specialist reports to the PPB Fleet Manager and provides a high level of direct administrative support to this position and members of the Bureau that have fleet needs. The PPB Fleet Administrative Specialist position resides in the Internal Operations Unit of the Office of the Chief within the Portland Police Bureau. This position maintains the PPB Fleet database of approximately 700 vehicles that encompass a $10.7 million budget.
Responsibilities
Maintain the Fleet mailbox, ensuring all requests/questions are answered in a timely manner.
Track all vehicle damage and wrecks.
Coordinate with PBOT to maintain parking access to secured floors.
Ensure accuracy to parking patrol lists.
Provide weekly preventative maintenance reports to the Bureau.
Coordinate scheduling of Bureau vehicles for maintenance.
Attend all fleet meetings and provide meeting notes.
Produce asset certificates for all vehicles.
Work with City Fleet to provide the PPB Fleet Manger with vehicle usage reports, low mileage reports, billing reports, etc.
Updates City Fleet and the Bureau’s fleet databases with billing changes.
Process all invoices via SAP.
Track and maintain the Bureau’s bicycle program.
This position may at times be required to transport vehicles, stock vehicles with beverage, transport bicycles to other locations 亚洲色及 lift boxes of supplies or vehicle parts weighing up to 50 pounds.
This position will also be expected to provide support to the other programs within the Internal Operations Unit as well as direct support for the manager. Other support could include processing of invoices, escorting contractors, supporting Quartermaster inquiries, answering phones and other emails.
The Fleet Administrative Specialist is an onsite position with limited telework options and is also required to report onsite to various precincts, PPB locations and City Fleet as needed. The Fleet Program office is in a confined space, located in the basement of the Kelly Building.
The successful candidate must pass an in-depth background investigation.
Questions?
Jaclyn Snyder, Senior Recruiter Bureau of Human Resources Jaclyn.Snyder@portlandoregon برییک
Minimum Qualifications
Experience
with advanced office tasks such as typing, scheduling, proofreading, note-taking, filing, logistics support including proficiency with computers and office equipment.
Ability
to learn and apply City policies, procedures, and rules, particularly those related to the Portland Police Bureau, City Fleet acquisitions, and accounting.
Experience
using technology and office software, including Outlook, Word, Access, and Excel, for complex document production and data management.
Experience
communicating and interacting with internal and external customers in a professional and courteous manner, both verbally and in writing.
Ability
to be flexible and handle shifting and competing work demands.
Applicants also must possess:
Ability to successfully pass an in-depth background investigation.
A valid state driver’s license with an acceptable driving record at the time of hire.
STEP 1: Apply online between Monday, January 12, 2026 - Tuesday, January 20, 2026 Required Application Materials:
Resume Note: Do not include your age, date of birth, or the dates you attended or graduated from school. Only provide this information if it is specifically requested to meet job requirements or to follow federal, state, or local laws or rules.
Answer to the Supplemental Questions (click on the Questionsรายเต preview the questions)
Optional Application Materials
Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Effective January 1, 2026, the State of Oregon law ORS 408.225 - 408.238 is amended to expand eligibility for Veterans’ Preference to current and former Oregon National Guard service members.
If applicants are existing state or former Oregon National Guard servicemembers, they are encouraged to attach appropriate documentation to their future recruitment applications.
Update: As of March 3, 2025, if you have already submitted veteran documents and qualified for preference, you do not need 締足resubmit them for future recruitments.
To update or remove veteranជ preference for this recruitment or from your profile, contact the recruiter listed in the job announcement.
Application Tips
Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the To Qualify section of this announcement.
Your resume should support the details described in your responses to the supplemental questions.
How We Determine Pay:
The City of Portland is covered by the Oregon EqualPayAct. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience.
Do not attach
materials not requested.
All completed applications for this position must be submitted no later than on the closing date and time of this recruitment.
All applications must be submitted via the City’s online application process. E‑mailed and/or faxed applications will not be accepted.
You can use AI tools to assist with your job application but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills.
STEP 2: Minimum Qualification Evaluation: Week of January 19, 2026
An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100+.
Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
Additional evaluation may be required prior to establishment of the eligible list and/or final selection.
STEP 3: Establishment of Eligible List: Week of January 26, 2026
Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.
STEP 4: Selection (Interview): February
Hiring bureau will review and select candidates to interview.
STEP 5: Contingent Offer of Employment: TBD
Some positions will require those offered employment to complete and sign a criminal background statement before being considered for employment.
STEP 6: Background Investigation: TBD STEP 7: Start Date: TBD
A start date will be determined after all conditions of employment have been met.
*Timeline is approximate and subject to change*
Click here for additional information regarding the following: Veteran Preference, ADA, Pregnancy, and Religious Accommodations, Work Status, Equal Employment Opportunity
An Equal Opportunity Employer
#J-18808-Ljbffr