Milwaukee County
Fiscal & Vital Records Supervisor
Milwaukee County, Milwaukee, Wisconsin, United States, 53244
Interested in joining Milwaukee County? Milwaukee County is searching for authentic people who are out to change the game and bring their whole selves to work every day.
Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support, Combined Court Operations, Sheriff's Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and the Zoo. Our departments are also dedicated to our seniors and those with disabilities in Aging and Disability Services, and veterans in Veterans Services. Our employees remain committed to serving the cultural, human, recreational, and social needs of the entire community.
Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. We provide a competitive benefit package and are an Equal Opportunity Employer. If a disability‑related accommodation is needed, please contact 414‑278‑3936. For submitted application inquiries please contact
careers@milwaukeecountywi.gov . Please note: an online application must be submitted for consideration.
We are searching for changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents. We are redefining the way you think about Milwaukee County!
Fiscal and Vital Records Supervisor - Register of Deeds Hourly Pay Rate: $23.68 to $35.52
Closing Date January 19th, 2026, or upon receipt of the first 50 application submissions
Job Summary The Fiscal and Vital Records Supervisor works under the direction of the Fiscal and Vital Records Manager, assisting in daily administrative and fiscal functions. This position also assists with vital records.
Essential Duties and Responsibilities
Share responsibility for management of the operation and performance of the department, oversee the Laredo Internet Access Accounts, manage WI DOR financials, and administer state statutes where applicable.
Daily cash balancing and reconciliations; prepare daily deposits and deliver to County Treasurer.
Perform reconciliation of daily accounting, complete cash receipt entries in Infor, manage ACH payments, compile statistical data and various reports, prepare check requests and journal vouchers, and assist with purchasing.
Assist in training new vital records (VR) staff; provide VR clerk backup during staffing shortages; troubleshoot balancing errors; and provide customers with written or verbal communications regarding vital records and/or administrative functions/requests.
Prepare data entry functions into appropriate categories to record vital records sales and invoice payments; receive large amounts of tender; prepare end‑of‑day cash count slip and balance cash drawer.
Other duties as assigned.
Must be a current resident of Wisconsin.
High School Diploma or GED equivalent.
Two (2) years of work experience in a register of deeds office and/or equivalent related professional business environment.
At least one (1) year of lead or supervisory experience.
Basic knowledge of all related computer and software applications, such as word processing and spreadsheets including Microsoft Excel, Word, Email and On Base.
Additional Knowledge, Skills, and Abilities The employee in this position will become fully trained in all the duties and responsibilities of the Fiscal and Vital Records Manager. In the event of an unexpected vacancy of the Fiscal and Vital Records Manager, the department needs the Fiscal and Vital Records Supervisor to be able to step in to fulfill all the duties and responsibilities of the Fiscal and Vital Records Manager. This position will also perform budget functions alongside the Fiscal and Vital Records Manager.
NOTE This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates must submit a full account of their training and experience (i.e., by submitting an up‑to‑date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.
APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION.
Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy‑related condition, national origin, age, disability, FMLA status, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug‑free workplace and perform pre‑employment substance abuse testing, background checks, and pre‑employment physicals subject to job requirements. If special accommodations are needed, please contact 414‑278‑3936.
Helping all candidates find great careers is our goal. The information you provide here is secure and confidential.
We are now directing you to the original job posting. Please apply directly for this job at the employer’s website.
#J-18808-Ljbffr
Milwaukee County oversees operations from our Airport, Behavioral Health, Child Support, Combined Court Operations, Sheriff's Department, Community Reintegration Center, Human Services, Parks, Public Safety, Public Works, Fleet Operations, Transportation, and the Zoo. Our departments are also dedicated to our seniors and those with disabilities in Aging and Disability Services, and veterans in Veterans Services. Our employees remain committed to serving the cultural, human, recreational, and social needs of the entire community.
Milwaukee County offers a wide variety of interesting jobs for people who want to make a difference in our community. We provide a competitive benefit package and are an Equal Opportunity Employer. If a disability‑related accommodation is needed, please contact 414‑278‑3936. For submitted application inquiries please contact
careers@milwaukeecountywi.gov . Please note: an online application must be submitted for consideration.
We are searching for changemakers to come and join our team and discover our diverse and versatile community of independent spirits and unique talents. We are redefining the way you think about Milwaukee County!
Fiscal and Vital Records Supervisor - Register of Deeds Hourly Pay Rate: $23.68 to $35.52
Closing Date January 19th, 2026, or upon receipt of the first 50 application submissions
Job Summary The Fiscal and Vital Records Supervisor works under the direction of the Fiscal and Vital Records Manager, assisting in daily administrative and fiscal functions. This position also assists with vital records.
Essential Duties and Responsibilities
Share responsibility for management of the operation and performance of the department, oversee the Laredo Internet Access Accounts, manage WI DOR financials, and administer state statutes where applicable.
Daily cash balancing and reconciliations; prepare daily deposits and deliver to County Treasurer.
Perform reconciliation of daily accounting, complete cash receipt entries in Infor, manage ACH payments, compile statistical data and various reports, prepare check requests and journal vouchers, and assist with purchasing.
Assist in training new vital records (VR) staff; provide VR clerk backup during staffing shortages; troubleshoot balancing errors; and provide customers with written or verbal communications regarding vital records and/or administrative functions/requests.
Prepare data entry functions into appropriate categories to record vital records sales and invoice payments; receive large amounts of tender; prepare end‑of‑day cash count slip and balance cash drawer.
Other duties as assigned.
Must be a current resident of Wisconsin.
High School Diploma or GED equivalent.
Two (2) years of work experience in a register of deeds office and/or equivalent related professional business environment.
At least one (1) year of lead or supervisory experience.
Basic knowledge of all related computer and software applications, such as word processing and spreadsheets including Microsoft Excel, Word, Email and On Base.
Additional Knowledge, Skills, and Abilities The employee in this position will become fully trained in all the duties and responsibilities of the Fiscal and Vital Records Manager. In the event of an unexpected vacancy of the Fiscal and Vital Records Manager, the department needs the Fiscal and Vital Records Supervisor to be able to step in to fulfill all the duties and responsibilities of the Fiscal and Vital Records Manager. This position will also perform budget functions alongside the Fiscal and Vital Records Manager.
NOTE This ORIGINAL APPLICATION is open to qualified residents of the State of Wisconsin at the time of application. Candidates must submit a full account of their training and experience (i.e., by submitting an up‑to‑date resume or by fully completing the application) during the application process and may also be asked to take additional written or performance tests as part of the selection process.
APPLICANTS MUST POSSESS MINIMUM QUALIFICATIONS AT TIME OF FILING APPLICATION.
Milwaukee County is committed to fostering an equitable working environment, free from discrimination and harassment, on the basis of any characteristic protected by law. We prohibit any form of discrimination, harassment based on race, color, religion, sex, gender, gender identity or expression, sexual orientation, pregnancy, pregnancy‑related condition, national origin, age, disability, FMLA status, military status, marital status, or any other category or status that is now or in the future protected by federal, state, and local law. We maintain a drug‑free workplace and perform pre‑employment substance abuse testing, background checks, and pre‑employment physicals subject to job requirements. If special accommodations are needed, please contact 414‑278‑3936.
Helping all candidates find great careers is our goal. The information you provide here is secure and confidential.
We are now directing you to the original job posting. Please apply directly for this job at the employer’s website.
#J-18808-Ljbffr