Mecklenburg County
Contract Coordinator - Ryan White Program - HIV/STD division
Mecklenburg County, Raleigh, North Carolina, United States
Contract Coordinator – Ryan White Program – HIV/STD Division
This is a grant funded position, via the Ryan White Program Grant through 2/29/2028.
Salary Range: $76,327.60 – $100,179.97. This is an exempt (salaried) position. Pay rates are based on education, skill, experience level and internal equity.
This role is on‑site 5 days a week, 8:00 AM to 5:00 PM.
Position Summary This position will perform work involving the coordination, preparation and processing of various contracts related to the Ryan White Part A Program within the HIV/STD Division. Under the supervision of the Sr. Health Program Manager, the Coordinator is responsible for contract administration; sub‑recipient monitoring; invoice review & processing; and for maintaining and auditing a central contract‑resource file to ensure proper procedural controls and contract specifications.
Essential Functions
Manage contracts, including assisting in the development, analysis and monitoring functions to maintain quality services, including monitoring case information.
Create and manage the database for contract information; create and maintain a comprehensive contract management system, including procedure manuals.
Participate with program staff and others to develop appropriate program plans and evaluation systems.
Draft or amend contracts and ensure the contracts are in accordance with Federal and State requirements and County standards.
Partner with the department or program when requests for proposal are issued.
Prepare applicable documents and reports.
Coordinate and participate in special projects related to contract activities.
Develop, audit, compile, calculate and analyze a variety of contract data.
Coordinate management of service contracts and related projects.
Minimum Qualifications
Minimum of four years of related experience.
Bachelor’s degree in Finance, Business Administration, Human Services, or a related field.
Combination of relevant education and relevant experience accepted: Yes.
Valid North Carolina and South Carolina Driver’s License.
County Driving Privileges.
Annual Motor Vehicle Record (MVR) check required.
Preferred Qualifications
Possess comprehensive knowledge of Ryan White HIV/AIDS Programs.
Knowledge
Contract principles.
Federal, State, and local laws, rules, and regulations.
Governmental accounting procedures.
Generally Accepted Accounting Principles.
Arithmetic, algebra, geometry, calculus, statistics, and their applications.
The structure and content of the English language, including spelling and grammar.
Principles and processes for providing customer service, including customer needs assessment and meeting quality standards for services.
Skills
Negotiating and the ability to maintain a consistent negotiating position in the face of opposition.
Oral and written communication skills.
Good presentation and interpersonal relationship skills.
Abilities
Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment.
Building Partnerships: Identifying opportunities and taking action to build strategic relationships.
Collaboration: Working effectively and cooperatively with others.
Communication: Clearly conveying information and ideas through a variety of media.
Decision Making: Identifying and understanding issues, comparing data, and choosing appropriate solutions.
Initiating Action: Taking prompt action to accomplish objectives.
Information Monitoring: Setting up ongoing procedures to collect and review information.
Planning and Organization: Establishing courses of action to ensure work is completed effectively.
Technical/Professional Knowledge and Skills: Maintaining a satisfactory level of technical and professional skill or knowledge in position‑related areas.
Computer Skills
Intermediate proficiency in various computer applications, including Microsoft Office.
Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Disclaimer Statement This is not intended to be an all‑inclusive list of job‑related responsibilities, duties, skills, requirements, or working conditions. Other duties may be assigned based on business need and the supervisor’s request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.
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Salary Range: $76,327.60 – $100,179.97. This is an exempt (salaried) position. Pay rates are based on education, skill, experience level and internal equity.
This role is on‑site 5 days a week, 8:00 AM to 5:00 PM.
Position Summary This position will perform work involving the coordination, preparation and processing of various contracts related to the Ryan White Part A Program within the HIV/STD Division. Under the supervision of the Sr. Health Program Manager, the Coordinator is responsible for contract administration; sub‑recipient monitoring; invoice review & processing; and for maintaining and auditing a central contract‑resource file to ensure proper procedural controls and contract specifications.
Essential Functions
Manage contracts, including assisting in the development, analysis and monitoring functions to maintain quality services, including monitoring case information.
Create and manage the database for contract information; create and maintain a comprehensive contract management system, including procedure manuals.
Participate with program staff and others to develop appropriate program plans and evaluation systems.
Draft or amend contracts and ensure the contracts are in accordance with Federal and State requirements and County standards.
Partner with the department or program when requests for proposal are issued.
Prepare applicable documents and reports.
Coordinate and participate in special projects related to contract activities.
Develop, audit, compile, calculate and analyze a variety of contract data.
Coordinate management of service contracts and related projects.
Minimum Qualifications
Minimum of four years of related experience.
Bachelor’s degree in Finance, Business Administration, Human Services, or a related field.
Combination of relevant education and relevant experience accepted: Yes.
Valid North Carolina and South Carolina Driver’s License.
County Driving Privileges.
Annual Motor Vehicle Record (MVR) check required.
Preferred Qualifications
Possess comprehensive knowledge of Ryan White HIV/AIDS Programs.
Knowledge
Contract principles.
Federal, State, and local laws, rules, and regulations.
Governmental accounting procedures.
Generally Accepted Accounting Principles.
Arithmetic, algebra, geometry, calculus, statistics, and their applications.
The structure and content of the English language, including spelling and grammar.
Principles and processes for providing customer service, including customer needs assessment and meeting quality standards for services.
Skills
Negotiating and the ability to maintain a consistent negotiating position in the face of opposition.
Oral and written communication skills.
Good presentation and interpersonal relationship skills.
Abilities
Adaptability: Maintaining effectiveness when experiencing major changes in work responsibilities or environment.
Building Partnerships: Identifying opportunities and taking action to build strategic relationships.
Collaboration: Working effectively and cooperatively with others.
Communication: Clearly conveying information and ideas through a variety of media.
Decision Making: Identifying and understanding issues, comparing data, and choosing appropriate solutions.
Initiating Action: Taking prompt action to accomplish objectives.
Information Monitoring: Setting up ongoing procedures to collect and review information.
Planning and Organization: Establishing courses of action to ensure work is completed effectively.
Technical/Professional Knowledge and Skills: Maintaining a satisfactory level of technical and professional skill or knowledge in position‑related areas.
Computer Skills
Intermediate proficiency in various computer applications, including Microsoft Office.
Reasonable Accommodations Statement To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
Disclaimer Statement This is not intended to be an all‑inclusive list of job‑related responsibilities, duties, skills, requirements, or working conditions. Other duties may be assigned based on business need and the supervisor’s request. Mecklenburg County reserves the right to revise the job description at any time. Designated positions may be required to assist in emergency and/or disaster situations.
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