City of New York
About the Agency:
The New York City Department of Housing Preservation (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love. HPD is entrusted with fulfilling these objectives through the goals and strategies of Housing Our Neighbors: A Blueprint for Housing and Homelessness, Mayor Adams’ comprehensive housing framework. To support this important work, the administration has committed $5 billion in new capital funding, bringing the 10-year planned investment in housing to $22 billion—the largest in the city’s history. This investment, coupled with a commitment to reduce administrative and regulatory barriers, is a multi‑pronged strategy to tackle New York City’s complex housing crisis, by addressing homelessness and housing instability, promoting economic stability and mobility, increasing homeownership opportunities, improving health and safety, and increasing opportunities for equitable growth.
Maintain building and resident safety and health
Create opportunities for New Yorkers through housing affordability
Engage New Yorkers to build and sustain neighborhood strength and diversity
Your Team: Within HPD’s Office of Legal Affairs (OLA), the Procurement Services Division (PSD) is a client‑focused team that advises and guides agency leaders, managers, and contracting staff on their procurement needs in support of the agency’s mission to comply with all applicable rules, laws, regulations, policies, and related requirements such as the New York City Procurement Policy Board (PPB) Rules. PSD also registers contracts and contract actions, manages procurement systems, and handles several other procurement‑related responsibilities. You will be a member of the Contract Registration Unit (CRU).
Your Impact: As the Contract Analyst for Contract Registration, you will join a team of procurement professionals who provide numerous procurement functions and support to the entire agency.
Your Role: The Contract Registration Unit (CRU) is responsible for managing the registration process for most contract actions, including agency‑level registration and registration by the Bureau of Contract Administration at the Comptroller’s office. The Contract Analyst role is responsible for reviewing all types of contract actions, identifying errors, omissions, and issues with each contract package, and tracking, training, and communicating with Program teams to assist in the correction of problems.
Responsibilities:
Review registration packages for contracts, renewals, contract changes, amendments, task orders, encumbrances, and related contract actions for all award methods prior to submission to the Comptroller’s Office.
Ensure compliance with local laws, the New York City Charter, Rules of the Procurement Policy Board, and the Mayor’s Office of the Contract Services.
Identify errors in the registration packages and provide written notification of such discrepancies to CRU’s Contract Registration Director and contract managers.
Track issues to identify trends in contract submission errors.
Perform data analysis and assist the Director in developing reporting tools for tracking registration issues.
Forecast workloads and streamline processes.
Assist the Director in developing training materials such as checklists and sample contract registration packages by award type.
Provide assistance and training on developing packages in all City procurement systems, including Financial Management System (FMS) and PASSPort.
Assist in developing materials and implementing strategies for improvement in areas where discrepancies are high.
Assist contract managers in the assembly of registration packages during peak contract periods during the fiscal year.
Under the direction of the Director of CRU, provide guidance to agency procurement staff concerning the contract registration process.
Provide technical support to the Director of CRU in activities such as reviewing and approving FMS transactional items.
Preferred Skills:
Significant preference for candidates with experience in procurement and contracting, and knowledge of New York City procurement pursuant to the Procurement Policy Board Rules, as well as the contract registration process.
Excellent written and verbal communication skills.
Ability to work productively and collaboratively as part of a team.
Proficiency in FMS, PASSPort, and PC software such as Microsoft Word, Microsoft Excel, and Outlook.
Familiarity with the City’s contracting rules and statutes, the Procurement Policy Board Rules, and government regulatory compliance requirements.
Excellent analytical, interpersonal, communication, and organizational skills.
Minimum Qualifications:
Graduation from an accredited college with a baccalaureate degree; or
Graduation from an accredited community college plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities; or
A four‑year high school diploma or its educational equivalent plus four years of experience as described in "2" above; or
A satisfactory equivalent combination of education and experience.
Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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Maintain building and resident safety and health
Create opportunities for New Yorkers through housing affordability
Engage New Yorkers to build and sustain neighborhood strength and diversity
Your Team: Within HPD’s Office of Legal Affairs (OLA), the Procurement Services Division (PSD) is a client‑focused team that advises and guides agency leaders, managers, and contracting staff on their procurement needs in support of the agency’s mission to comply with all applicable rules, laws, regulations, policies, and related requirements such as the New York City Procurement Policy Board (PPB) Rules. PSD also registers contracts and contract actions, manages procurement systems, and handles several other procurement‑related responsibilities. You will be a member of the Contract Registration Unit (CRU).
Your Impact: As the Contract Analyst for Contract Registration, you will join a team of procurement professionals who provide numerous procurement functions and support to the entire agency.
Your Role: The Contract Registration Unit (CRU) is responsible for managing the registration process for most contract actions, including agency‑level registration and registration by the Bureau of Contract Administration at the Comptroller’s office. The Contract Analyst role is responsible for reviewing all types of contract actions, identifying errors, omissions, and issues with each contract package, and tracking, training, and communicating with Program teams to assist in the correction of problems.
Responsibilities:
Review registration packages for contracts, renewals, contract changes, amendments, task orders, encumbrances, and related contract actions for all award methods prior to submission to the Comptroller’s Office.
Ensure compliance with local laws, the New York City Charter, Rules of the Procurement Policy Board, and the Mayor’s Office of the Contract Services.
Identify errors in the registration packages and provide written notification of such discrepancies to CRU’s Contract Registration Director and contract managers.
Track issues to identify trends in contract submission errors.
Perform data analysis and assist the Director in developing reporting tools for tracking registration issues.
Forecast workloads and streamline processes.
Assist the Director in developing training materials such as checklists and sample contract registration packages by award type.
Provide assistance and training on developing packages in all City procurement systems, including Financial Management System (FMS) and PASSPort.
Assist in developing materials and implementing strategies for improvement in areas where discrepancies are high.
Assist contract managers in the assembly of registration packages during peak contract periods during the fiscal year.
Under the direction of the Director of CRU, provide guidance to agency procurement staff concerning the contract registration process.
Provide technical support to the Director of CRU in activities such as reviewing and approving FMS transactional items.
Preferred Skills:
Significant preference for candidates with experience in procurement and contracting, and knowledge of New York City procurement pursuant to the Procurement Policy Board Rules, as well as the contract registration process.
Excellent written and verbal communication skills.
Ability to work productively and collaboratively as part of a team.
Proficiency in FMS, PASSPort, and PC software such as Microsoft Word, Microsoft Excel, and Outlook.
Familiarity with the City’s contracting rules and statutes, the Procurement Policy Board Rules, and government regulatory compliance requirements.
Excellent analytical, interpersonal, communication, and organizational skills.
Minimum Qualifications:
Graduation from an accredited college with a baccalaureate degree; or
Graduation from an accredited community college plus two years of experience with administrative, analytic, coordinative, supervisory or liaison responsibilities; or
A four‑year high school diploma or its educational equivalent plus four years of experience as described in "2" above; or
A satisfactory equivalent combination of education and experience.
Public Service Loan Forgiveness As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.
Residency Requirement New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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