Wunderlich-Malec Engineering
Project Coordinator
Wunderlich-Malec Engineering, Chesterfield, Missouri, United States, 63005
Wunderlich-Malec Engineering (WM) is a 100% employee-owned ESOP and one of the largest and most well-established engineering companies in the United States. When you join WM you become part of a company that is:
100% employee-owned with 40+ years of industry history
A Top 5 Systems Integrator Giant
ENR Top 500 Firm
We have a Project Coordinator opportunity in our Chesterfield, MO office. This person will assist Wunderlich-Malec Project Managers in achieving the overall strategic objectives of the projects and work assigned. The primary areas of responsibility assigned to the Project Coordinator are project management, project accounting and project delivery. This would include working with numerous resources to properly source various project types, materials, or equipment. These items will typically range from manufacturing to automation equipment and installation services.
Project Responsibilities
Support project managers with daily, weekly, monthly tasks as needed
Meeting management:
Agendas, minutes, action item logs, communication follow up
Project schedule management:
Reporting, status updates
Action items, punch listing
3 week look ahead management
Document management:
Creating project documentation structure and maintaining access, version control, proper filing
Submittal management
Transmittals
Monthly client reports
Project review board reports
Financial management:
Status updates, forecast support, and cost reporting
Creating Purchase Orders and Processing Invoices
Accounts payable support
Subcontract setup, invoicing, payments
Expense report support
Project setups
Personnel logistics support:
Housing issues, travel support, deliveries
Assisting project team with editing documents such as project scopes of work, spreadsheets, budgets, etc.
General administration such as paperwork, copying, printing, office supplies, PPE, and using a computer
Follow‑up with vendors for project status
Office Responsibilities for Westminster, CO Location
Office management:
Supplies, snacks, plant maintenance, mail, deliveries, misc. errands
Office housekeeping and maintenance issues liaison with landlord
Timesheet management for BU81 team
New hire on-boarding support
Provide general support to visitors, meetings
Townhall logistics
Ensure filing systems are maintained and current
Assist with setting up and supporting trade shows
Assist Business Development Manager with marketing and sales pursuits
Maintain a safe and secure working environment
Support budgeting and bookkeeping procedures
Education
High school diploma or GED required with five or more years of administrative support experience
Associates/Bachelors Degree in Administration or Finance is preferred
Skills
Experience with Microsoft Office Suite required
Detail oriented with strong verbal and written communication skills
Time management skills and ability to multi‑task and prioritize work
Strong organizational skills
Physical Demands of Position Seeing, color perception, hearing, clear speech, and dexterity in hands
Working Environment Standard office environment, frequent use of personal computer, copy machines and phones
*Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance.
Benefits
Medical
Dental
Vision
Basic and Supplemental Life and AD&D
Long Term Disability
Voluntary Short Term Disability
Healthcare & Dependent Care Flexible Spending Accounts
Health Savings Account
Paid Time Off (PTO)
Paid Holidays
Tuition Reimbursement
Referral Bonus Program
401(k)/Profit Sharing
100% ESOP (Employee Stock Ownership Plan)
Employee Assistance Program
Will Preparation Resources
Worldwide Travel Assistance
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr
100% employee-owned with 40+ years of industry history
A Top 5 Systems Integrator Giant
ENR Top 500 Firm
We have a Project Coordinator opportunity in our Chesterfield, MO office. This person will assist Wunderlich-Malec Project Managers in achieving the overall strategic objectives of the projects and work assigned. The primary areas of responsibility assigned to the Project Coordinator are project management, project accounting and project delivery. This would include working with numerous resources to properly source various project types, materials, or equipment. These items will typically range from manufacturing to automation equipment and installation services.
Project Responsibilities
Support project managers with daily, weekly, monthly tasks as needed
Meeting management:
Agendas, minutes, action item logs, communication follow up
Project schedule management:
Reporting, status updates
Action items, punch listing
3 week look ahead management
Document management:
Creating project documentation structure and maintaining access, version control, proper filing
Submittal management
Transmittals
Monthly client reports
Project review board reports
Financial management:
Status updates, forecast support, and cost reporting
Creating Purchase Orders and Processing Invoices
Accounts payable support
Subcontract setup, invoicing, payments
Expense report support
Project setups
Personnel logistics support:
Housing issues, travel support, deliveries
Assisting project team with editing documents such as project scopes of work, spreadsheets, budgets, etc.
General administration such as paperwork, copying, printing, office supplies, PPE, and using a computer
Follow‑up with vendors for project status
Office Responsibilities for Westminster, CO Location
Office management:
Supplies, snacks, plant maintenance, mail, deliveries, misc. errands
Office housekeeping and maintenance issues liaison with landlord
Timesheet management for BU81 team
New hire on-boarding support
Provide general support to visitors, meetings
Townhall logistics
Ensure filing systems are maintained and current
Assist with setting up and supporting trade shows
Assist Business Development Manager with marketing and sales pursuits
Maintain a safe and secure working environment
Support budgeting and bookkeeping procedures
Education
High school diploma or GED required with five or more years of administrative support experience
Associates/Bachelors Degree in Administration or Finance is preferred
Skills
Experience with Microsoft Office Suite required
Detail oriented with strong verbal and written communication skills
Time management skills and ability to multi‑task and prioritize work
Strong organizational skills
Physical Demands of Position Seeing, color perception, hearing, clear speech, and dexterity in hands
Working Environment Standard office environment, frequent use of personal computer, copy machines and phones
*Job Descriptions are not exhaustive lists of all skills, responsibilities, or efforts associated with a job. They reflect principal job elements essential for performing the job and evaluating performance.
Benefits
Medical
Dental
Vision
Basic and Supplemental Life and AD&D
Long Term Disability
Voluntary Short Term Disability
Healthcare & Dependent Care Flexible Spending Accounts
Health Savings Account
Paid Time Off (PTO)
Paid Holidays
Tuition Reimbursement
Referral Bonus Program
401(k)/Profit Sharing
100% ESOP (Employee Stock Ownership Plan)
Employee Assistance Program
Will Preparation Resources
Worldwide Travel Assistance
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr