Executive Assistant Job at Green Key Resources in Weehawken

A global investment firm is seeking a senior-level Executive Assistant to support a team of senior executives. This is a challenging yet interesting position that allows direct impact at the highest level, working in a collaborative team environment. Ideally, candidates would have experience working within financial services supporting a client facing team.

This role is on-site five days per week in Midtown Manhattan.

Hours 8:30 am - 5:30 pm, with overtime needed on occasion

Base $140-160k plus bonus

Responsibilities

• Support senior executives at a leading investment firm in a dynamic, fast-paced environment.
• Manage complex calendars, coordinate meetings, and ensure seamless communication across multiple time zones.
• Handle travel arrangements, including flights, lodging, and ground transportation, through company travel agency.
• Prepare and process monthly expense reports with accuracy and timeliness.
• Act as the primary contact for clients, screening and managing calls professionally.
• Maintain and update contact lists, ensuring accessibility and organization.
• Organize daily schedules and provide real-time updates to ensure executives stay on track.
• Coordinate internal and external meetings, including catering, guest registration, and IT setup.
• Provide reliable backup support for other executive assistants as needed.

Requirements

• Bachelor of Arts (BA) degree is required.
• Minimum of 5 years of experience in financial services or related field.
• Preferred 7 years of experience in executive assistant roles.
• Proficiency in managing complex calendars and coordinating across time zones.
• Strong organizational skills and ability to handle multiple priorities effectively.
• Excellent communication skills, both verbal and written.
• Experience with expense reporting and travel coordination is essential.