Administrative / Office Assistant Job at Ponca City Development Authority in Pon

Contact for more information: hr@log10.com Job Purpose A support position that assists in ensuring that the administrative needs of the office and business are fulfilled. Duties and Responsibilities The Administrative Assistant will report to the Office Manager and must work closely with all departments, managers, officers, and personnel on the Log10 team. Their job duties will include: Answer, screen, and transfer inbound phone calls or take messages in a professional and courteous manner Receive and direct visitors and clients Conduct general clerical duties including photocopying and mailing Maintain electronic and hard copy filing systems Retrieve documents from filing systems Handle requests for information and data Resolve administrative problems and client inquiries Prepare and modify documents, including work instructions, client instructions, correspondence, reports, drafts, memos, and emails Open, sort and distribute incoming correspondence Coordinate and maintain records for staff Incoming shipment receipt & notification In coordination with Office Manager & Inventory Control oversight of Log10 Shipping Program and completion of monitoring & verification activities AP/AR support for Office Manager Provide administrative assistance to the COO Administrative support to the laboratory to include: Log-In of Laboratory Samples Preparation of Laboratory Reports Collection & Filing of Laboratory Documentation Operation of the business office in the absence of the Office Manager Administrative support for the COO Other Duties as Required Qualifications Minimum Qualifications Education High school diploma or GED A.A or bachelor's degree in management, business, or IT preferred Specialized Knowledge Highly Proficient in QuickBooks Accounting Software (Required) Advanced Computer Skills Proficient in Microsoft Office Suite Skills Ability to Follow Written and Verbal Direction Excellent Written and Verbal Communication Skills Excellent time management skills and ability to multi-task and prioritize work Other Characteristics Attention to Detail Able to Work Independently Able to Make Sound Decisions Positive Attitude and Ability to Work as Part of a Team Professional Certification(s) QuickBooks Certification Administrative Professional or Administrative Assistant certifications, a plus At least 3 years' experience in an office environment in an administrative role Seniority level Mid-Senior level Employment type Full-time Job function Administrative Industries: Administrative and Support Services #J-18808-Ljbffr