FIS
Join to apply for the
Senior Corporate Governance Paralegal
role at
FIS .
Type Of Hire:
Experienced (relevant combo of work and education)
Position Type:
Full time
Job Description:
Every day, our teams innovate across the world of finance. We collaborate to work smarter, while making a difference. We believe in diversity and inclusivity, giving a voice to everyone on the team. And we celebrate our success together. If you want to make an impact in fintech, we’d like to know – Are you FIS?
About The Role As a Senior Corporate Governance Paralegal, you will provide confidential paralegal and administrative support to the Chief Legal Officer, Corporate Secretary, Public Company / Securities Legal team, and other senior management legal executives, with a focus on public company board operations, SEC compliance, proxy preparation, and corporate records and subsidiary management.
What You Will Be Doing SEC Filings & Disclosures
Prepare and file periodic SEC reports (Form 8‑K), Section 16 filings (Forms 3, 4, 5), and proxy statements (including managing timeline, distributing sections internally for input, and inputting edits into Workiva)
Support disclosure controls processes and audits with internal team and external auditor
Manage insider trading compliance, including 10b5‑1 plan tracking and managing insider list
Coordinate filings with NYSE for dividends and Annual Stockholder meeting
Board & Committee Support
Prepare, distribute, and organize board and committee meeting materials via board portals such as Boardvantage
Draft meeting agendas, board notices, resolutions, and secretary certificates
Coordinate logistics and materials for Annual Stockholder and Board meetings
Serve as project manager for deliverables for each quarterly Board meeting
Coordinate all scheduling including internal and external meetings, hotel reservations, meeting space, event planning, air travel, ground transportation, etc. for Board meetings and director orientation/onboarding (when needed). Serve as main contact point for all directors’ needs
Handle payment of director fees, equity awards and deferrals
Manage power of attorneys and Edgar codes for directors
Research materials for Board ongoing education and coordinate with directors weekly
Coordinate D&O questionnaires and Board and committee evaluations
Corporate Governance & Entity Maintenance
Maintain corporate minute books, records, and governance databases
Assist, when necessary, with subsidiary formations, annual reports, and entity compliance
Oversee related person transaction processes
Cross-Functional & Transactional Support
Assist with due diligence, corporate transactions, and integration efforts
Support corporate governance policy implementation, and equity plan administration
Additional Duties
Coordinate with transfer agents, stock administration teams, and external advisors
Liaise with HR, finance, investor relations, and IT to ensure seamless governance workflows
Handle apostille, notary and Docusign requests
Maintain high levels of confidentiality with respect to sensitive and complex projects with contacts inside and outside the company
Edit typed material for grammar, punctuation, clarity and sentence structure
What You Will Need
Bachelor’s degree or equivalent combination of education, training, or work experience (paralegal and/or ICSA certification preferred)
8 or more years of work experience in a legal or regulatory environment supporting public company governance, board and SEC matters
Board meetings are held twice a year in Jacksonville and twice a year in New York City. Must be able to travel to assist during board meetings
Advanced skills in Microsoft Office, board portal tools (such as Boardvantage), Workiva, SEC filing systems and legal software applications
Strong attention to detail, organizational skills and excellent project management skills
Knowledge of legal and/or regulatory research techniques and tools, including Harvey and PLC
Ability to write legal/regulatory documents, summaries and other correspondence
Excellent verbal and written communication skills, including the ability to compose memos and correspondence from brief verbal instructions
Ability to maintain confidentiality and carry out assignments that are sensitive in nature
Effective time management skills
A sense of curiosity and a desire for incremental improvement
What We Offer You
Flexible and creative work environment
Diverse and collaborative atmosphere
Professional and personal development resources
Opportunities to volunteer and support charities
Competitive salary and benefits
Privacy Statement FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.
EEOC Statement FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here.
For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer~ In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case‑by‑case basis.
Sourcing Model Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.
#J-18808-Ljbffr
Senior Corporate Governance Paralegal
role at
FIS .
Type Of Hire:
Experienced (relevant combo of work and education)
Position Type:
Full time
Job Description:
Every day, our teams innovate across the world of finance. We collaborate to work smarter, while making a difference. We believe in diversity and inclusivity, giving a voice to everyone on the team. And we celebrate our success together. If you want to make an impact in fintech, we’d like to know – Are you FIS?
About The Role As a Senior Corporate Governance Paralegal, you will provide confidential paralegal and administrative support to the Chief Legal Officer, Corporate Secretary, Public Company / Securities Legal team, and other senior management legal executives, with a focus on public company board operations, SEC compliance, proxy preparation, and corporate records and subsidiary management.
What You Will Be Doing SEC Filings & Disclosures
Prepare and file periodic SEC reports (Form 8‑K), Section 16 filings (Forms 3, 4, 5), and proxy statements (including managing timeline, distributing sections internally for input, and inputting edits into Workiva)
Support disclosure controls processes and audits with internal team and external auditor
Manage insider trading compliance, including 10b5‑1 plan tracking and managing insider list
Coordinate filings with NYSE for dividends and Annual Stockholder meeting
Board & Committee Support
Prepare, distribute, and organize board and committee meeting materials via board portals such as Boardvantage
Draft meeting agendas, board notices, resolutions, and secretary certificates
Coordinate logistics and materials for Annual Stockholder and Board meetings
Serve as project manager for deliverables for each quarterly Board meeting
Coordinate all scheduling including internal and external meetings, hotel reservations, meeting space, event planning, air travel, ground transportation, etc. for Board meetings and director orientation/onboarding (when needed). Serve as main contact point for all directors’ needs
Handle payment of director fees, equity awards and deferrals
Manage power of attorneys and Edgar codes for directors
Research materials for Board ongoing education and coordinate with directors weekly
Coordinate D&O questionnaires and Board and committee evaluations
Corporate Governance & Entity Maintenance
Maintain corporate minute books, records, and governance databases
Assist, when necessary, with subsidiary formations, annual reports, and entity compliance
Oversee related person transaction processes
Cross-Functional & Transactional Support
Assist with due diligence, corporate transactions, and integration efforts
Support corporate governance policy implementation, and equity plan administration
Additional Duties
Coordinate with transfer agents, stock administration teams, and external advisors
Liaise with HR, finance, investor relations, and IT to ensure seamless governance workflows
Handle apostille, notary and Docusign requests
Maintain high levels of confidentiality with respect to sensitive and complex projects with contacts inside and outside the company
Edit typed material for grammar, punctuation, clarity and sentence structure
What You Will Need
Bachelor’s degree or equivalent combination of education, training, or work experience (paralegal and/or ICSA certification preferred)
8 or more years of work experience in a legal or regulatory environment supporting public company governance, board and SEC matters
Board meetings are held twice a year in Jacksonville and twice a year in New York City. Must be able to travel to assist during board meetings
Advanced skills in Microsoft Office, board portal tools (such as Boardvantage), Workiva, SEC filing systems and legal software applications
Strong attention to detail, organizational skills and excellent project management skills
Knowledge of legal and/or regulatory research techniques and tools, including Harvey and PLC
Ability to write legal/regulatory documents, summaries and other correspondence
Excellent verbal and written communication skills, including the ability to compose memos and correspondence from brief verbal instructions
Ability to maintain confidentiality and carry out assignments that are sensitive in nature
Effective time management skills
A sense of curiosity and a desire for incremental improvement
What We Offer You
Flexible and creative work environment
Diverse and collaborative atmosphere
Professional and personal development resources
Opportunities to volunteer and support charities
Competitive salary and benefits
Privacy Statement FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.
EEOC Statement FIS is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here supplement document available here.
For positions located in the US, the following conditions apply. If you are made a conditional offer of employment, you will be required to undergo a drug test. ADA Disclaimer~ In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case‑by‑case basis.
Sourcing Model Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any other part of our company.
#J-18808-Ljbffr