Vanderbilt University Medical Center
Administrative Officer - Section Administration and Research (Hybrid Remote)
Vanderbilt University Medical Center, Nashville, Tennessee, United States, 37247
Administrative Officer - Section Administration and Research (Hybrid Remote)
Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged.Passage. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
Section of Surgical Sciences
Job Summary:
In your pivotal role as Administrative Officer within the Section of Surgical Sciences, you will assist the department CBO to achieve departmental goals by coordinating fiscal and human resource activities, equipment purchases, research operations support, and by providing facilities management. This role is critical to maintaining operational efficiency and supporting the Section’s mission. This role serves as thus primary overseer of administrative activities, including WorkDay entries, position requisitions, expense reimbursements, and leave requests, ensuring compliance with institutional policies and accuracy in administrative processes. Your duties will include:
Research Administration: Pre‑award support, outgoing/incoming contracts, VA MOUs/IPAs, space and equipment inventory, and iLab coordination.
Faculty & Staff Support: HR for researchers, Kronos approvals, postdoc appointments, and visa processing for research faculty and staff.
Leadership & Special Projects: Assistance with Section research leadership initiatives and special projects.
By combining administrative oversight and research administration support, this role is indispensable to the Section’s success, ensuring continuity, operational integrity, and advancement of our commitment to excellence in surgical sciences.
Key Responsibilities:
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Serve as a member of the departmental administrative team.
Attendcussion meetings and interact with other departments as requested by the department chairman and/or departmental administrator.
Resolve problems directly, or in consultation with the department chairman/administrator concerning staffing, utilization of facilities, equipment and funds.
Provide sound personnel and payroll administration.
Ensure internal salary equity within the department.
Maintain confidential personnel records for professional and non‑professional staff.
Make staffing recommendations, interview and screen applicants for hiring.
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Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged.Passage. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.
Organization:
Section of Surgical Sciences
Job Summary:
In your pivotal role as Administrative Officer within the Section of Surgical Sciences, you will assist the department CBO to achieve departmental goals by coordinating fiscal and human resource activities, equipment purchases, research operations support, and by providing facilities management. This role is critical to maintaining operational efficiency and supporting the Section’s mission. This role serves as thus primary overseer of administrative activities, including WorkDay entries, position requisitions, expense reimbursements, and leave requests, ensuring compliance with institutional policies and accuracy in administrative processes. Your duties will include:
Research Administration: Pre‑award support, outgoing/incoming contracts, VA MOUs/IPAs, space and equipment inventory, and iLab coordination.
Faculty & Staff Support: HR for researchers, Kronos approvals, postdoc appointments, and visa processing for research faculty and staff.
Leadership & Special Projects: Assistance with Section research leadership initiatives and special projects.
By combining administrative oversight and research administration support, this role is indispensable to the Section’s success, ensuring continuity, operational integrity, and advancement of our commitment to excellence in surgical sciences.
Key Responsibilities:
balloons>
Serve as a member of the departmental administrative team.
Attendcussion meetings and interact with other departments as requested by the department chairman and/or departmental administrator.
Resolve problems directly, or in consultation with the department chairman/administrator concerning staffing, utilization of facilities, equipment and funds.
Provide sound personnel and payroll administration.
Ensure internal salary equity within the department.
Maintain confidential personnel records for professional and non‑professional staff.
Make staffing recommendations, interview and screen applicants for hiring.
#J-18808-Ljbffr