Operations Coordinator

**Date Posted:**2026-01-13**Country:**United States of America**Location:**MA105: BBN Headquarters 10 Moulton Street , Cambridge, MA, 02138 USA**Position Role Type:**Hybrid**U.S. Citizen, U.S. Person, or Immigration Status Requirements:**U.S. citizenship is required, as only U.S. citizens are authorized to access certain necessary systems.**Security Clearance:**None/Not RequiredWho We AreWho We AreRTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses – Collins Aerospace Systems, Pratt & Whitney, and Raytheon. Its 185,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonics, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, VA.RTX BBN Technologies is one of RTX’s premier research and development centers. Our research portfolio combines the best technologies to deliver innovative, custom solutions with real-world benefit.The Operations team is responsible for the day-to-day oversight of facilities and infrastructure of BBN’s 7 facilities located in: Cambridge, MA; Arlington, VA; Middletown, RI; Columbia, MD; St Louis Park, MN; O’Fallon, IL; Rome, NY. The team supports each site through planning, developing, and implementing capital improvement projects; overseeing environmental health and safety (EHS) programs and regulatory compliance; providing security oversight for asset protection and contract compliance; supporting real estate planning and leasing efforts; and partnering with internal stakeholders to align facilities services with operational and business needs.The Operations Coordinator will be an integral part of the Operations team supporting a wide variety of functions and responsibilities. The successful candidate will demonstrate a strong desire to learn and take on new challenges, possess excellent organizational skills with attention to detail, show the ability to take initiative, and work effectively in a fast-paced, dynamic environment. This position is based in Cambridge, MA and is hybrid (3+ days on-site per week).**What You Will Do*** Manage purchase orders across all locations, including submitting requests, maintaining a status tracker for spend against budget, analyzing data for trends or gaps, resolving invoice issues with vendors and accounts payable, and supporting the annual budget planning process.* Prepare and compile annual property insurance data for review and submission.* Obtain certificates of insurance (COIs) and track expiration dates, as required.* Track property tax invoices for the Cambridge site to ensure timely payment. Manage Cambridge reporting requirements (e.g., dumpster permits, BEUDO reporting, non-PO check requests).* Track utility usage and spending, identify unusual activity or variances and investigate causes. Learn the NUS interface system, obtain access to accounts.* Support operational and capital projects by tracking purchase orders, anticipated delivery dates, received items, and outstanding materials, etc.* Manage contractor EHS documentation and no-escort badge process for all routine and project-based contractors.* Participate in the operations emergency response team, as needed.Perform other duties as assigned.**Qualifications*** Bachelors and minimum of 2 years of relevant work experience or 6 years minimum of relevant work experience in lieu of degree.* Willingness and flexibility to take on a variety of tasks as business needs arise.* Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.* Ability to perform effectively in a fast-paced, dynamic environment with competing priorities.* Collaborative team player who can also work independently with minimal supervision.* Strong written and verbal communication skills.* Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.* Top of Form* Bottom of Form**Qualifications Preferred:*** Experience with SAP/Apex**What We Offer**Whether you’re just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement, and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care.* Relocation Assistance available* ***This position is Onsite at our Cambridge MA. office*****To help you achieve your goals, BBN will provide:*** A strong leadership team well-versed in government R&D.* A collaborative and collegial environment to push state-of-the-art research.* Business development, programmatic, contracting, finance, and HR support..RTX BBN Technologies is one of RTX’s premier research and development centers. Our research portfolio combines the best technologies to deliver innovative, custom solutions with real-world benefit.The Operations team is responsible for the day-to-day oversight of facilities and infrastructure of BBN’s 7 facilities located in: Cambridge, MA; Arlington, VA; Middletown, RI; Columbia, MD; St Louis Park, MN; O’Fallon, IL; Rome, NY. The team supports each site through planning, developing, and implementing capital improvement projects; overseeing environmental health and safety (EHS) programs and regulatory compliance; providing security oversight for asset protection and contract compliance; supporting real estate planning and leasing efforts; and partnering with internal stakeholders to align facilities services with operational and business needs.The Operations Coordinator will be an integral part of the Operations team supporting a wide variety of functions and responsibilities. The successful candidate will demonstrate a strong desire to learn and take on new challenges, possess excellent organizational skills with attention to detail, show the ability to take initiative, and work effectively in a fast-paced, dynamic environment. This position is based in Cambridge, MA and is hybrid (3+ days on-site per week).What You Will DoManage purchase orders across all locations, including submitting requests, maintaining a status tracker for spend against budget, analyzing data for trends or gaps, resolving invoice issues with vendors and accounts payable, and supporting the annual budget planning process.Prepare and compile annual property insurance data for review and submission.Obtain certificates of insurance (COIs) and track expiration dates, as required.Track property tax invoices for the Cambridge site to ensure timely payment. Manage Cambridge reporting requirements (e.g., dumpster permits, BEUDO reporting, non-PO check requests).Track utility usage and spending, identify unusual activity or variances and investigate causes. Learn the NUS interface system, obtain access to accounts.Support operational and capital projects by tracking purchase orders, anticipated delivery dates, received items, and outstanding materials, etc.Manage contractor EHS documentation and no-escort badge process for all routine and project-based contractors.Participate in the operations emergency response team, as needed.Perform other duties as assigned.QualificationsBachelors and minimum of 2 years of relevant work experience or 6 years minimum of relevant work experience in lieu of degree.Willingness and flexibility to take on a variety of tasks as business needs arise.Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.Ability #J-18808-Ljbffr