Kaiser Permanente
Administrative Specialist III
Kaiser Permanente, Los Angeles, California, United States, 90079
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Administrative Specialist III
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Kaiser Permanente Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine work, general instruction on new projects. This position is under review and must follow the guidelines in accordance with the respective collective bargaining agreements and/or NLRB definition of a confidential employee. This position must be reviewed in partnership with HR Consulting prior to posting. Essential Responsibilities
Completes special projects/adhoc reports, including designing graphic presentations, as delegated by management. Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, side reports and presentations. Takes minutes. May perform desktop publishing. Uses a variety of software to compose letters/preußes reports for executive/manager review. Maintains confidential department files and records.
Maintains manager/executives calendar달sendez and travel itineraries. Screens telephone calls/vis жыцця, refers to appropriate staff member. Interprets policies and procedures in response to inquiries. May provide information to top level management, Board Members, etc. Reviews/screens manager/executives mail, researches issues and provides recommendations. May provide training/direction to other non‑exempt personnel. CLAUSE: Various positions are under review with a joint Management/Union review committee for appropriate Union/Non‑Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement. Basic Qualifications
Minimum three (3) years of secretarial/administrative or comparable experience. Education
High School Diploma or General Education Development (GED) required. Additional Requirements
Advanced writing, reading and arithmetic skills required. piirk>
Ability to respond to top level detenquiries and assemble highly confidential/sensitive information. Strong customer service skills required to communicate effectively with all levels of management मौternal/external. Initiative and analytical ability to research and prepare reports. Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel). ուժ> Proficiency in MS Word & MS Excel must be demonstrated through testing. Word processing speed: 40 wpm required. Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications
Business school/college level courses highly preferred. Seniority Level
Mid‑Senior level Employment Type
Full‑time Job Function
Administrative Industries
Hospitals and Health Care Referrals increase your chances of interviewing at Kaiser Permanente by 2x Get notified about new Administrative Specialist jobs in
Los Angeles, CA .
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Administrative Specialist III
role at
Kaiser Permanente Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine work, general instruction on new projects. This position is under review and must follow the guidelines in accordance with the respective collective bargaining agreements and/or NLRB definition of a confidential employee. This position must be reviewed in partnership with HR Consulting prior to posting. Essential Responsibilities
Completes special projects/adhoc reports, including designing graphic presentations, as delegated by management. Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, side reports and presentations. Takes minutes. May perform desktop publishing. Uses a variety of software to compose letters/preußes reports for executive/manager review. Maintains confidential department files and records.
Maintains manager/executives calendar달sendez and travel itineraries. Screens telephone calls/vis жыцця, refers to appropriate staff member. Interprets policies and procedures in response to inquiries. May provide information to top level management, Board Members, etc. Reviews/screens manager/executives mail, researches issues and provides recommendations. May provide training/direction to other non‑exempt personnel. CLAUSE: Various positions are under review with a joint Management/Union review committee for appropriate Union/Non‑Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement. Basic Qualifications
Minimum three (3) years of secretarial/administrative or comparable experience. Education
High School Diploma or General Education Development (GED) required. Additional Requirements
Advanced writing, reading and arithmetic skills required. piirk>
Ability to respond to top level detenquiries and assemble highly confidential/sensitive information. Strong customer service skills required to communicate effectively with all levels of management मौternal/external. Initiative and analytical ability to research and prepare reports. Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel). ուժ> Proficiency in MS Word & MS Excel must be demonstrated through testing. Word processing speed: 40 wpm required. Must be able to work in a Labor/Management Partnership environment. Preferred Qualifications
Business school/college level courses highly preferred. Seniority Level
Mid‑Senior level Employment Type
Full‑time Job Function
Administrative Industries
Hospitals and Health Care Referrals increase your chances of interviewing at Kaiser Permanente by 2x Get notified about new Administrative Specialist jobs in
Los Angeles, CA .
#J-18808-Ljbffr