Pacifica Hotels
Front Office Manager
Jamaica Bay Inn, a Tapestry Collection by Hilton, is actively searching for a Front Office Manager to join the team. The Front Office Manager will be responsible for the smooth and efficient day‑to‑day front desk operations of the hotel. Must be willing and able to work evenings, weekends and holidays.
Essential Functions and Responsibilities
Maintain a friendly, cheerful and courteous demeanor at all times, while providing personalized service to hotel guests.
Communicate effectively with guests and fellow team members.
Proficient at all Guest Service systems and processes.
Supervise, train, coach and retrain Guest Service Team on systems, processes, procedures and guest interaction.
Oversee and ensure accountability in all aspects of Guest Service Team’s performance.
Responsible for all front office activity during scheduled shifts.
Monitor and adjust room availability status. Monitor and complete filing of registration cards, reservations, correspondence and no‑shows and signatures on file.
Complete the following individual duties:
Daily Cash Report (DCR)
No‑Shows
Billing disputes
Accounts receivable
Banking
Bad checks, credit card debts
Open, stamp, sort, distribute mail
Accounts payable preparation
Security reports
Check and audit banks
Check travel agent commissions, franchise frequent stay program activity and central reservations.
Check Maid’s List and ensure room availability status is accurate.
Check timecards to posted schedule.
Submit daily report to General Manager (written or verbal).
Maintain good guest relations by keeping abreast of all in‑house and area functions in order to answer questions and concerns with timely and ASSERTIVE responses in person and on the phone.
chaired and maintain established information and communication sources such as department and front desk logbooks in order to enhance department communications and operations.
Provide assistance to other team members and departments to contribute to the best overall performance of the department and hotel.
Perform other duties as assigned, requested or deemed necessary by management.
Knowledge/Education/Experience Minimum of two (2) years hotel experience as Front Desk Manager or progressive front desk responsibility. Strong English skills, both oral and written.
Skills/Abilities/Other Requirements Hotel front desk operations and procedures. Personnel supervision and training. Salesmanship and public relations. Ability to make timely, effective decisions. Ability to prioritize, organize and delegate work assignments. Ability to maintain good team member relations. Ability to develop and maintain effective guest relations. Ability to manage multi‑departmental operations. Ability to direct performance of team members and follow‑up with corrective action where needed. Ability to work long hours, 5 to 6 days a week. Basic accounting procedures. Cash registers, computers and calculators required. Current valid driver’s license, proof of auto liability insurance.
Physical RequirementsChild Some driving, frequently walking indoors, outdoors, up and down stairs, standing, sitting, bending, stooping, twisting, reaching, lifting and carrying. Reaching above, at and below shoulder level. Lifting and carrying unassisted up to 20 lbs.
Health Benefits, Travel Perks & More won medical, dental and vision insurance, 401(k), vacation and sick leave are offered with this position along with a Team Member Travel Program, encouraging each team member to visit sister properties and enjoy exclusive team member rates for rest and relaxation. The client also encourages quarterly team building and giving back to the communities in which they work through regular volunteering, and select charity promotions throughout the year.
Salary Range $72,000–$75,000 annually
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Other
Industry Hospitality
#J-18808-Ljbffr
Essential Functions and Responsibilities
Maintain a friendly, cheerful and courteous demeanor at all times, while providing personalized service to hotel guests.
Communicate effectively with guests and fellow team members.
Proficient at all Guest Service systems and processes.
Supervise, train, coach and retrain Guest Service Team on systems, processes, procedures and guest interaction.
Oversee and ensure accountability in all aspects of Guest Service Team’s performance.
Responsible for all front office activity during scheduled shifts.
Monitor and adjust room availability status. Monitor and complete filing of registration cards, reservations, correspondence and no‑shows and signatures on file.
Complete the following individual duties:
Daily Cash Report (DCR)
No‑Shows
Billing disputes
Accounts receivable
Banking
Bad checks, credit card debts
Open, stamp, sort, distribute mail
Accounts payable preparation
Security reports
Check and audit banks
Check travel agent commissions, franchise frequent stay program activity and central reservations.
Check Maid’s List and ensure room availability status is accurate.
Check timecards to posted schedule.
Submit daily report to General Manager (written or verbal).
Maintain good guest relations by keeping abreast of all in‑house and area functions in order to answer questions and concerns with timely and ASSERTIVE responses in person and on the phone.
chaired and maintain established information and communication sources such as department and front desk logbooks in order to enhance department communications and operations.
Provide assistance to other team members and departments to contribute to the best overall performance of the department and hotel.
Perform other duties as assigned, requested or deemed necessary by management.
Knowledge/Education/Experience Minimum of two (2) years hotel experience as Front Desk Manager or progressive front desk responsibility. Strong English skills, both oral and written.
Skills/Abilities/Other Requirements Hotel front desk operations and procedures. Personnel supervision and training. Salesmanship and public relations. Ability to make timely, effective decisions. Ability to prioritize, organize and delegate work assignments. Ability to maintain good team member relations. Ability to develop and maintain effective guest relations. Ability to manage multi‑departmental operations. Ability to direct performance of team members and follow‑up with corrective action where needed. Ability to work long hours, 5 to 6 days a week. Basic accounting procedures. Cash registers, computers and calculators required. Current valid driver’s license, proof of auto liability insurance.
Physical RequirementsChild Some driving, frequently walking indoors, outdoors, up and down stairs, standing, sitting, bending, stooping, twisting, reaching, lifting and carrying. Reaching above, at and below shoulder level. Lifting and carrying unassisted up to 20 lbs.
Health Benefits, Travel Perks & More won medical, dental and vision insurance, 401(k), vacation and sick leave are offered with this position along with a Team Member Travel Program, encouraging each team member to visit sister properties and enjoy exclusive team member rates for rest and relaxation. The client also encourages quarterly team building and giving back to the communities in which they work through regular volunteering, and select charity promotions throughout the year.
Salary Range $72,000–$75,000 annually
Seniority Level Mid‑Senior level
Employment Type Full‑time
Job Function Other
Industry Hospitality
#J-18808-Ljbffr