DLA Piper
Legal Executive Assistant at DLA Piper
DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
Summary The Legal Executive Assistant (LEA) supports lawyers by managing the daily functions of an attorney’s practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive‑level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help meet the priorities of the practice and clients. The LEA collaborates with Legal Administrative Assistants (LAA) and Legal Support Assistants (LSA) who provide support to the attorney’s legal team.
This role requires both administrative competence and a thorough understanding of procedures, the relevant business context of tasks, terminology, and documents seen in an attorney’s practice. The Legal Executive Assistant plays a critical role in ensuring the smooth operation of the attorney’s practice area and representing the firm in a professional and positive manner.
Location This position is located in our New York office and offers a hybrid work schedule.
Responsibilities
Provides support and management of the attorney’s projects, ensuring deadlines are met and tasks are completed efficiently. Consults with lawyers and administrative teams to ensure project milestones are adhered to.
Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney.
Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear锐 direction and constructive feedback on projects and assignments. Builds trust, resolves conflicts, and collaborates effectively with people at all levels.
Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport, ensuring timely and accurate completion. Monitors progress and communicates on behalf of the attorney with support teams to ensure successful project outcomes. Delivers service feedback and makes improvement recommendations to firm management.
Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys. Provides mentorship and support to LSAs who assist with projects.
Provides feedback for the professional development of LSAs who assist the attorney’s team. Delivers ongoing feedback and mentoring to provide opportunities for continued improvement.
Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney. Reviews and ensures accuracy of final work product. Provides feedback to internal support teams on completed work to improve outcomes for accurate and timely deliveryný.
Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories, ensuring all work products are easily accessible andឯ up to date.
Conducts research onenced behalf of the attorney and practice group. Compiles information for case preparation and executive briefings. Consults with internal support teams to ensure completion of presentations and other necessary materials.
Oversees meeting planning and coordination with internal and external parties to ensure logistical and critical details are in place. Prepares meeting agenda andそんな presentations and materials needed are accurately prepared and available. Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely manner.
Oversees billing matters including all approval forms and collaboration correspondence, ensuring prebills are processed by the appropriate team accurately and timely; serves as a proxy for attorneys to address questions or issues related to the billing process. Ensures final bills are delivered promptly and initiates follow‑up at the attorney’s request.
Manages the attorney’s calendar, schedules kennt, resolves conflicts, and organizes complex travel itineraries. Communicates potential conflicting priorities to the attorney and offers solutions. Ensures the attorney’s expenses and time entry are assigned to AskLegalSupport and processed correctly and in a timely manner.
Desired Skills The ability to communicate effectively in the native language of the region via e‑mail or voice is essential. Demonstrates initiative to enhance existing and learn additional skills, adapts, and maintains discretion with a commitment to continual development. Exhibits professionalism and discretion, handling confidential information and sensitive legal matters. Possesses in‑depthport knowledge of procedures, documentation and processes to support the firm’s legal operations. Offers solutions and assists with requests and challenges. Showcases effective communication with lawyers, clients, business professionals and support teams. Conveys complex information clearly and concisely in writing and verbally, listens and understands others’ needs, and remains process‑driven. Excellent time management, multitasking, attention to detail, and the ability to work well under pressure and in a demanding/entities environment. Seeks assistance from firm resources to ensure accurate and timely delivery of work product.
Expert experience with technology and firm software is essential. Proficient in research tools, case management software, accounting software, and firm’s core applications (Word, PowerPoint, Excel) as well as third‑party programs. Adapts to application upgrades and AI‑powered tools for document production, review, and case research. Demonstrates proficiency in virtual collaboration tools such as Zoom and Teams to communicate on behalf of the attorney’s practice.
Minimum Education
High School Diploma or GED.
Preferred Education
Bachelor’s degree in legal studies, business administration, or a related field.
Minimum Years Of Experience
5 years of experience in an administrative role within a corporate or legal environment, providing support to upper‑level leadership.
Essential Job Expectations
Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
Produce deliverables, answer phone calls, and reply to correspondence efficiently and responsively.
Provide timely, accurate, and quality work hacked.
Meet deadlines, expectations, and perform duties as required.
Foster positive work relationships.
Comply with all firm policies and practices.
Engage in both physical and sedentary activity, such as long periods at a computer, digital/virtual conference calls, and meetings.
Work under pressure and manage competing demands in a fast‑paced environment.
Perform all other duties, tasks or projects as assigned.
Physical Demands Sedentary work: occasionally exerting up to 10 pounds of force, or a negligible amount of force frequently or constantly, to lift, carry, push, pull or otherwise move objects, including a human body. Predominantly seated; walking and standing only occasionally.
Work Environment The selected individual may have the opportunity forefu hybrid work arrangement composed of remote and in‑office work. Requirements will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.
Disclaimer The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at‑will nature of employment.
Application Process Applicants must clicked directly online instead of sending application materials via email.
Accommodation Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.
Agency applications will not be considered.
No immigration sponsorship is available for this position.
The firm’s expected hiring range for this position is $47.39 – $62.79 per hour, depending on the candidate’s geographic location. Non‑exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.
The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer тысячи comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Job Details
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative
Industries: Law Practice
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DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
Summary The Legal Executive Assistant (LEA) supports lawyers by managing the daily functions of an attorney’s practice, allowing them to concentrate on developing and sustaining their practice. The LEA serves as an executive‑level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help meet the priorities of the practice and clients. The LEA collaborates with Legal Administrative Assistants (LAA) and Legal Support Assistants (LSA) who provide support to the attorney’s legal team.
This role requires both administrative competence and a thorough understanding of procedures, the relevant business context of tasks, terminology, and documents seen in an attorney’s practice. The Legal Executive Assistant plays a critical role in ensuring the smooth operation of the attorney’s practice area and representing the firm in a professional and positive manner.
Location This position is located in our New York office and offers a hybrid work schedule.
Responsibilities
Provides support and management of the attorney’s projects, ensuring deadlines are met and tasks are completed efficiently. Consults with lawyers and administrative teams to ensure project milestones are adhered to.
Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately. Utilizes independent judgment and the ability to make sound decisions when responding on behalf of the attorney.
Develops and maintains professional relationships to ensure teams work together efficiently and effectively. Provides clear锐 direction and constructive feedback on projects and assignments. Builds trust, resolves conflicts, and collaborates effectively with people at all levels.
Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport, ensuring timely and accurate completion. Monitors progress and communicates on behalf of the attorney with support teams to ensure successful project outcomes. Delivers service feedback and makes improvement recommendations to firm management.
Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys. Provides mentorship and support to LSAs who assist with projects.
Provides feedback for the professional development of LSAs who assist the attorney’s team. Delivers ongoing feedback and mentoring to provide opportunities for continued improvement.
Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney. Reviews and ensures accuracy of final work product. Provides feedback to internal support teams on completed work to improve outcomes for accurate and timely deliveryný.
Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories, ensuring all work products are easily accessible andឯ up to date.
Conducts research onenced behalf of the attorney and practice group. Compiles information for case preparation and executive briefings. Consults with internal support teams to ensure completion of presentations and other necessary materials.
Oversees meeting planning and coordination with internal and external parties to ensure logistical and critical details are in place. Prepares meeting agenda andそんな presentations and materials needed are accurately prepared and available. Ensures the attorney and meeting attendees have support and requests initiated during the meeting are managed in a timely manner.
Oversees billing matters including all approval forms and collaboration correspondence, ensuring prebills are processed by the appropriate team accurately and timely; serves as a proxy for attorneys to address questions or issues related to the billing process. Ensures final bills are delivered promptly and initiates follow‑up at the attorney’s request.
Manages the attorney’s calendar, schedules kennt, resolves conflicts, and organizes complex travel itineraries. Communicates potential conflicting priorities to the attorney and offers solutions. Ensures the attorney’s expenses and time entry are assigned to AskLegalSupport and processed correctly and in a timely manner.
Desired Skills The ability to communicate effectively in the native language of the region via e‑mail or voice is essential. Demonstrates initiative to enhance existing and learn additional skills, adapts, and maintains discretion with a commitment to continual development. Exhibits professionalism and discretion, handling confidential information and sensitive legal matters. Possesses in‑depthport knowledge of procedures, documentation and processes to support the firm’s legal operations. Offers solutions and assists with requests and challenges. Showcases effective communication with lawyers, clients, business professionals and support teams. Conveys complex information clearly and concisely in writing and verbally, listens and understands others’ needs, and remains process‑driven. Excellent time management, multitasking, attention to detail, and the ability to work well under pressure and in a demanding/entities environment. Seeks assistance from firm resources to ensure accurate and timely delivery of work product.
Expert experience with technology and firm software is essential. Proficient in research tools, case management software, accounting software, and firm’s core applications (Word, PowerPoint, Excel) as well as third‑party programs. Adapts to application upgrades and AI‑powered tools for document production, review, and case research. Demonstrates proficiency in virtual collaboration tools such as Zoom and Teams to communicate on behalf of the attorney’s practice.
Minimum Education
High School Diploma or GED.
Preferred Education
Bachelor’s degree in legal studies, business administration, or a related field.
Minimum Years Of Experience
5 years of experience in an administrative role within a corporate or legal environment, providing support to upper‑level leadership.
Essential Job Expectations
Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
Produce deliverables, answer phone calls, and reply to correspondence efficiently and responsively.
Provide timely, accurate, and quality work hacked.
Meet deadlines, expectations, and perform duties as required.
Foster positive work relationships.
Comply with all firm policies and practices.
Engage in both physical and sedentary activity, such as long periods at a computer, digital/virtual conference calls, and meetings.
Work under pressure and manage competing demands in a fast‑paced environment.
Perform all other duties, tasks or projects as assigned.
Physical Demands Sedentary work: occasionally exerting up to 10 pounds of force, or a negligible amount of force frequently or constantly, to lift, carry, push, pull or otherwise move objects, including a human body. Predominantly seated; walking and standing only occasionally.
Work Environment The selected individual may have the opportunity forefu hybrid work arrangement composed of remote and in‑office work. Requirements will be determined in coordination with the hiring manager or supervisor and may be modified in the firm’s discretion in the future.
Disclaimer The purpose of this job description is to provide a concise statement of the work elements and to organize and present the information in a standardized way. It is not intended to describe all the elements of the work that may be performed by every individual in this classification, nor should it serve as the sole criteria for personnel decisions and actions. The job duties, requirements, and expectations for this position may be modified at the Firm’s discretion at any time. This job description does not change the at‑will nature of employment.
Application Process Applicants must clicked directly online instead of sending application materials via email.
Accommodation Reasonable accommodations may be made upon request to permit individuals with a disability to perform the essential functions and responsibilities of the position or to participate in the job selection process. If you have a request for an accommodation during the application process, please contact careers@us.dlapiper.com.
Agency applications will not be considered.
No immigration sponsorship is available for this position.
The firm’s expected hiring range for this position is $47.39 – $62.79 per hour, depending on the candidate’s geographic location. Non‑exempt positions will be paid on an hourly basis and paid overtime in accordance with applicable laws.
The compensation offered for employment will also be dependent on other factors including the candidate’s experience, skills, educational and professional background, and overall qualifications. We offer тысячи comprehensive package of benefits, including medical/dental/vision insurance, and 401(k).
DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Job Details
Seniority level: Mid‑Senior level
Employment type: Full‑time
Job function: Administrative
Industries: Law Practice
#J-18808-Ljbffr