Patriot Growth Insurance Services, LLC
About Patriot Growth Insurance Services
Founded in 2019, Patriot Growth Insurance Services (Patriot) is a growth‑focused national insurance services firm that partners with employee benefits and property & casualty agencies across the United States. Patriot is currently ranked as the 25th largest broker in the U.S. by Business Insurance and líkely on the 2025 Inc. 5000 list of fastest‑growing companies. With over 2,100 employees operating in 150+ locations across 45 states, Patriot’s collaborative model delivers resources and strategic support to its agencies.
Position Overview The Executive Assistant serves as the first point of contact for visitors and clients, while also providing administrative support to executives and managers. This role involves managing office communications, scheduling appointments, coordinating meetings, and handling various administrative tasks to facilitate efficient workflow.
Professional Responsibilities
Greet and assist visitors in a professional and friendly manner.
Manage incoming calls, emails, and correspondence, redirecting them as necessary.
Monitor incoming and outgoing faxes, FedEx and USPS packages and mail.
Maintain cleanliness and organizationtara of the reception area, kitchens, and all other shared spaces around the office.
Provide administrative assistance to executives and managers, including calendar management, travel arrangements, and expense reporting.
Prepare and edit correspondence, reports, and presentations as required.
Manage office and kitchen supplies and equipment, ensuring availability and functionality.
Schedule and coordinate meetings, appointments, and conferences.
Prepare meeting agendas, materials, and follow‑up documentation as needed.
Prepare binders, proposal booklets and tabs for account analysts and managers.
Arrange for catering and logistics for meetings and events.
Maintain and update contact lists, databases, and filing systems.
Run and send Motor Vehicle Records, Certificates of Insurance and Auto ID Cards.
Manage confidential information with discretion and integrity.
Collaborate with other administrative staff to ensure seamless office operations.
Assist with special projects and initiatives as assigned.
Qualifications & Requirements
Bachelor's degree in business administration or related field. (Preferred)
Experience in a corporate or executive environment. (Preferred)
Proven experience as a receptionist, administrative assistant, or similar role.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time management abilities.
Attention to detail and problem‑solving skills.
Ability to multitask and prioritize tasks effectively.
Discretion and confidentiality in handling sensitive information.
Why us Patriot offers the opportunity to be a part of one of the fastest‑growing insurance companies since its inception. We strive to create a flexible and collaborative environment for our employees, with a focus on enhanced career opportunities and professional growth.
Benefits
Medical, Dental, and Vision Benefits
Flexible Spending Account (FSA), Health Savings Account (HSA), and Commuter Transit Programs
Company‑paid Short‑Term Disability, Long‑Term Disability, and Group Term Life
Company‑paid Employee Assistance Program
Paid Parental Leave
Paid holidays
Personalized PTO
401(k) with employer match
Patriot Growth Insurance Services is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Hiring decisions are based solely on qualifications, merit, and business needs at the time. For more information, please review our EEO and DE&I Policy at www.patriotgis.com.
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Position Overview The Executive Assistant serves as the first point of contact for visitors and clients, while also providing administrative support to executives and managers. This role involves managing office communications, scheduling appointments, coordinating meetings, and handling various administrative tasks to facilitate efficient workflow.
Professional Responsibilities
Greet and assist visitors in a professional and friendly manner.
Manage incoming calls, emails, and correspondence, redirecting them as necessary.
Monitor incoming and outgoing faxes, FedEx and USPS packages and mail.
Maintain cleanliness and organizationtara of the reception area, kitchens, and all other shared spaces around the office.
Provide administrative assistance to executives and managers, including calendar management, travel arrangements, and expense reporting.
Prepare and edit correspondence, reports, and presentations as required.
Manage office and kitchen supplies and equipment, ensuring availability and functionality.
Schedule and coordinate meetings, appointments, and conferences.
Prepare meeting agendas, materials, and follow‑up documentation as needed.
Prepare binders, proposal booklets and tabs for account analysts and managers.
Arrange for catering and logistics for meetings and events.
Maintain and update contact lists, databases, and filing systems.
Run and send Motor Vehicle Records, Certificates of Insurance and Auto ID Cards.
Manage confidential information with discretion and integrity.
Collaborate with other administrative staff to ensure seamless office operations.
Assist with special projects and initiatives as assigned.
Qualifications & Requirements
Bachelor's degree in business administration or related field. (Preferred)
Experience in a corporate or executive environment. (Preferred)
Proven experience as a receptionist, administrative assistant, or similar role.
Excellent communication and interpersonal skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time management abilities.
Attention to detail and problem‑solving skills.
Ability to multitask and prioritize tasks effectively.
Discretion and confidentiality in handling sensitive information.
Why us Patriot offers the opportunity to be a part of one of the fastest‑growing insurance companies since its inception. We strive to create a flexible and collaborative environment for our employees, with a focus on enhanced career opportunities and professional growth.
Benefits
Medical, Dental, and Vision Benefits
Flexible Spending Account (FSA), Health Savings Account (HSA), and Commuter Transit Programs
Company‑paid Short‑Term Disability, Long‑Term Disability, and Group Term Life
Company‑paid Employee Assistance Program
Paid Parental Leave
Paid holidays
Personalized PTO
401(k) with employer match
Patriot Growth Insurance Services is an equal opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Hiring decisions are based solely on qualifications, merit, and business needs at the time. For more information, please review our EEO and DE&I Policy at www.patriotgis.com.
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