First American
Who We Are
Join a team that puts its People First! First American's Direct division provides comprehensive title insurance protection and professional settlement services for real estate purchases, refinances and equity loans. Since 1889, First American (NYSE: FAF) has held an unwavering belief in its people. We are passionate about fostering an environment where everyone is supported, empowered, and encouraged to innovate and reach their full potential. Our inclusive culture has earned us the Fortune 100 Best Companies to Work For® list for ten consecutive years and many other accolades.
What We Do Seeking an Administrative Assistant located in Scottsdale, AZ who will provide essential support to ensure the smooth operation of office functions. This role involves managing communications, organizing schedules, maintaining records, and assisting with various administrative tasks across departments.
Key Responsibilities
Manage and distribute internal communications, including memos, emails, and reports
Organize and schedule meetings and appointments
Compile and keep monthly reports organized for future inquiries
Research vendors and negotiate deals for meetings and events
Support onboarding and training logistics for new hires
Request checks and submit invoices for the operation
Order notary stamps and process notary renewals for Escrow Officers
Maintain Birthday/Anniversary calendar and assist with cards/flowers/other acknowledgments by Leadership
Order office supplies, marketing material, business cards, employee appreciation items
Assist with expense reporting
Knowledge & Skills
Excellent written and verbal communication skills
Experience with MS Office suite, including Word, Excel, Access and PowerPoint
Familiarity with relevant company operating systems
Attention to detail and organizational abilities
Customer service orientation
Problem‑solving and analytical skills
Ability to handle sensitive information confidentially
Pay Range $21.24 – $28.31 hourly.
What We Offer First American supports individuality and creates an inclusive workplace for all. We are an equal opportunity employer in every sense of the term. Eligible employees receive a comprehensive benefits package that includes medical, dental, vision, 401(k), paid time off, paid sick leave, and an employee stock purchase plan.
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
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What We Do Seeking an Administrative Assistant located in Scottsdale, AZ who will provide essential support to ensure the smooth operation of office functions. This role involves managing communications, organizing schedules, maintaining records, and assisting with various administrative tasks across departments.
Key Responsibilities
Manage and distribute internal communications, including memos, emails, and reports
Organize and schedule meetings and appointments
Compile and keep monthly reports organized for future inquiries
Research vendors and negotiate deals for meetings and events
Support onboarding and training logistics for new hires
Request checks and submit invoices for the operation
Order notary stamps and process notary renewals for Escrow Officers
Maintain Birthday/Anniversary calendar and assist with cards/flowers/other acknowledgments by Leadership
Order office supplies, marketing material, business cards, employee appreciation items
Assist with expense reporting
Knowledge & Skills
Excellent written and verbal communication skills
Experience with MS Office suite, including Word, Excel, Access and PowerPoint
Familiarity with relevant company operating systems
Attention to detail and organizational abilities
Customer service orientation
Problem‑solving and analytical skills
Ability to handle sensitive information confidentially
Pay Range $21.24 – $28.31 hourly.
What We Offer First American supports individuality and creates an inclusive workplace for all. We are an equal opportunity employer in every sense of the term. Eligible employees receive a comprehensive benefits package that includes medical, dental, vision, 401(k), paid time off, paid sick leave, and an employee stock purchase plan.
Seniority Level Entry level
Employment Type Full-time
Job Function Administrative
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