Arden Shore Child and Family Services
Executive Coordinator
Arden Shore Child and Family Services, Waukegan, Illinois, United States, 60087
WORKS CLOSELY WITH
ELT members, Board Officers, Directors, Facilities & Partnerships
WORK ENVIRONMENT Hybrid, with regular onsite presence required for meetings, Board support, and executive coordination. Flexibility chaw be coordinated in advance based on executive and organizational needs.
JOB SUMMARY The Executive Coordinator supports the effective functioning of Arden Shore’s executive leadership by providing high-quality administrative coordination બન, cross‑department follow-through, and organizational support for the Office of the CEO and CEO‑sponsored initiatives. This role serves as a central coordination hub for executive workflows—ensuring that schedules, communications, materials, and leadership‑driven initiatives move smoothly from planning to execution. The Executive Coordinator helps translate executive priorities into organized action while maintaining clarity, professionalism, and responsiveness across the organization. This is a coordination and execution role.
KEY RESULT AREAS
Executive and ELT time and attention are protected and well‑managed
Leadership communications and materials are accurate, timely, and organized
Executive‑ and ELT‑level priorities are tracked and followed through across departments
Board and committee coordination is consistent, professional, and reliable
CEO‑owned working groups and leadership initiatives function smoothly and predictably
ESSENTIAL DUTIES AND RESPONSIBILITIES
Executive Administrative Support (Office of the CEO)
Manage the President & CEO’s calendar, scheduling, and meeting logistics, including internal meetings, external commitments, and travel coordination.
Provide inbox triage and message prioritization to support timely executive response.
Prepare, format, proof, and organize documents, presentations, and materials for executive use.
Coordinate signature routing, approvals, and follow‑through on CEO‑driven tasks.
Maintain organized digital and physical files related to executive operations, governance,primer, and leadership activities.
Support the coordination and effectiveness of the Executive Leadership Team by assistingwic; with leadership meeting logistics pesca, materials preparation, and follow‑up on shared priorities.
Track ELT‑wide action items, deadlines, and deliverables tied to executive decisions and initiatives.
Assist ELT members with scheduling, materials, or coordination related to CEO‑directed or organization‑wide initiatives.
Serve taas as a central coordination point vede support alignment and follow‑through across executive functions.
Provide coordination and administrative support for leadership‑level working groups, task forces, and cross‑department initiatives sponsored by the Office of the CEO.
Support meeting logistics, agenda preparation (as directed), materials organization, and documentation of action items and decisions.
Track follow‑up items, timelines, and deliverables Ener亚洲综合 to support execution of executive priorities.
Maintain organized records and continuity across working group meetings, even as membership or focus areas evolve.
Elevate stalled items, risks, or missed follow‑through to the President & CEO as appropriate.
ämme
Board & Governance Coordination
Coordinate logistics and materials for Board and committee meetings, including agendas, packets, calendars, and supporting documentation.
Track Board and committee deadlines, action items, and follow‑up in coordination with leadership.
Support preparation of Board communications and governance materials.
Serve as a point of coordination between executive leadership and Board members for scheduling and information flow.
Executive Communications & Materials Support
Draft, edit, or polish internalspr and external communications on behalf of executive leadership, as appropriate.
Support preparation of talking points, briefing memos, and background materials for meetings or events.
Ensure consistency, clarity, and professionalism in executive‑facing communications.
Assist with correspondence to partners, funders, and stakeholders as directed.
Organizational Coordination & Readiness
Track executive‑level priorities and cross‑department requests to ensure timely follow‑through.
Support project timelines by coordinating deliverables, reminders, and status hvordan updates.
Help translate leadership decisions into clear next steps and documented outcomes.
Help maintain clarity and flow between the Office of the CEO and the broader organization.
EDUCATION Open. This position prioritizes relevant professional experience over formal educational requirements.
EXPERIENCE
Experience supporting nonprofit or public‑sector executive leadership
Familiarity with Board governance processes
Experience coordinating complex schedules or multi‑party initiatives
Highly organized and detail‑oriented
avigation>
Proactive, reliable, and solutions‑focused
Calm under pressure with strong judgment about escalation
Strong communicator with respect for boundaries and confidentiality
Comfortable working behind the scenes to support visible leadership
LICENSES & CERTIFICATIONS Open. This position prioritizes relevant professional experience over formal educational requirements.
PHYSICAL DEMANDS
Prolonged periods of desk and computer work
Ability to attend onsite meetings and events as needed
Ability to lift or transport light materials (up to ~20 pounds) occasionally
SUPERVISORY RESPONSIBILITIES None
JOB REQUIREMENTS
Strong executive‑level administrative or coordination experience
Project management or operations coordination experience
Exceptional organizational, prioritization, and follow‑through skills
Ability to manage sensitive information with discretion and professionalism
Strong written and verbal communication skills
Comfort working with multiple stakeholders and shifting priorities
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Marketing and Sales
Individual and Family Services
#J-18808-Ljbffr
WORK ENVIRONMENT Hybrid, with regular onsite presence required for meetings, Board support, and executive coordination. Flexibility chaw be coordinated in advance based on executive and organizational needs.
JOB SUMMARY The Executive Coordinator supports the effective functioning of Arden Shore’s executive leadership by providing high-quality administrative coordination બન, cross‑department follow-through, and organizational support for the Office of the CEO and CEO‑sponsored initiatives. This role serves as a central coordination hub for executive workflows—ensuring that schedules, communications, materials, and leadership‑driven initiatives move smoothly from planning to execution. The Executive Coordinator helps translate executive priorities into organized action while maintaining clarity, professionalism, and responsiveness across the organization. This is a coordination and execution role.
KEY RESULT AREAS
Executive and ELT time and attention are protected and well‑managed
Leadership communications and materials are accurate, timely, and organized
Executive‑ and ELT‑level priorities are tracked and followed through across departments
Board and committee coordination is consistent, professional, and reliable
CEO‑owned working groups and leadership initiatives function smoothly and predictably
ESSENTIAL DUTIES AND RESPONSIBILITIES
Executive Administrative Support (Office of the CEO)
Manage the President & CEO’s calendar, scheduling, and meeting logistics, including internal meetings, external commitments, and travel coordination.
Provide inbox triage and message prioritization to support timely executive response.
Prepare, format, proof, and organize documents, presentations, and materials for executive use.
Coordinate signature routing, approvals, and follow‑through on CEO‑driven tasks.
Maintain organized digital and physical files related to executive operations, governance,primer, and leadership activities.
Support the coordination and effectiveness of the Executive Leadership Team by assistingwic; with leadership meeting logistics pesca, materials preparation, and follow‑up on shared priorities.
Track ELT‑wide action items, deadlines, and deliverables tied to executive decisions and initiatives.
Assist ELT members with scheduling, materials, or coordination related to CEO‑directed or organization‑wide initiatives.
Serve taas as a central coordination point vede support alignment and follow‑through across executive functions.
Provide coordination and administrative support for leadership‑level working groups, task forces, and cross‑department initiatives sponsored by the Office of the CEO.
Support meeting logistics, agenda preparation (as directed), materials organization, and documentation of action items and decisions.
Track follow‑up items, timelines, and deliverables Ener亚洲综合 to support execution of executive priorities.
Maintain organized records and continuity across working group meetings, even as membership or focus areas evolve.
Elevate stalled items, risks, or missed follow‑through to the President & CEO as appropriate.
ämme
Board & Governance Coordination
Coordinate logistics and materials for Board and committee meetings, including agendas, packets, calendars, and supporting documentation.
Track Board and committee deadlines, action items, and follow‑up in coordination with leadership.
Support preparation of Board communications and governance materials.
Serve as a point of coordination between executive leadership and Board members for scheduling and information flow.
Executive Communications & Materials Support
Draft, edit, or polish internalspr and external communications on behalf of executive leadership, as appropriate.
Support preparation of talking points, briefing memos, and background materials for meetings or events.
Ensure consistency, clarity, and professionalism in executive‑facing communications.
Assist with correspondence to partners, funders, and stakeholders as directed.
Organizational Coordination & Readiness
Track executive‑level priorities and cross‑department requests to ensure timely follow‑through.
Support project timelines by coordinating deliverables, reminders, and status hvordan updates.
Help translate leadership decisions into clear next steps and documented outcomes.
Help maintain clarity and flow between the Office of the CEO and the broader organization.
EDUCATION Open. This position prioritizes relevant professional experience over formal educational requirements.
EXPERIENCE
Experience supporting nonprofit or public‑sector executive leadership
Familiarity with Board governance processes
Experience coordinating complex schedules or multi‑party initiatives
Highly organized and detail‑oriented
avigation>
Proactive, reliable, and solutions‑focused
Calm under pressure with strong judgment about escalation
Strong communicator with respect for boundaries and confidentiality
Comfortable working behind the scenes to support visible leadership
LICENSES & CERTIFICATIONS Open. This position prioritizes relevant professional experience over formal educational requirements.
PHYSICAL DEMANDS
Prolonged periods of desk and computer work
Ability to attend onsite meetings and events as needed
Ability to lift or transport light materials (up to ~20 pounds) occasionally
SUPERVISORY RESPONSIBILITIES None
JOB REQUIREMENTS
Strong executive‑level administrative or coordination experience
Project management or operations coordination experience
Exceptional organizational, prioritization, and follow‑through skills
Ability to manage sensitive information with discretion and professionalism
Strong written and verbal communication skills
Comfort working with multiple stakeholders and shifting priorities
Seniority Level
Mid‑Senior level
Employment Type
Full‑time
Job Function
Marketing and Sales
Individual and Family Services
#J-18808-Ljbffr