El Milagro Inc. (US)
Bilingual HR Receptionist (spanish/english)
El Milagro Inc. (US), Chicago, Illinois, United States, 60290
Bilingual HR Receptionist (Spanish/English)
El Milagro Inc. (US) is looking for a bilingual HR Receptionist to support recruiting and staffing for our manufacturing operations.
Base pay range $20.00/hr - $20.00/hr
Job Summary The HR Receptionist plays a crucial role in managing the administrative tasks related to recruiting and staffing. The position serves as the first point of contact for applicants, visitors, and employees, handling inquiries, scheduling interviews, and maintaining office records. The ideal candidate will be organized, professional, and fluent in both English and Spanish, ensuring smooth communication and efficiency within the office. The role requires strict confidentiality, attention to detail, and flexibility in work schedule between 9:00 am–6:30 pm with rotating Saturdays 8:00 am–2:00 pm.
Key Responsibilities
Front Desk Management: Greet and welcome visitors, applicants, and employees in a friendly and professional manner.
Answer phones, direct calls, and respond to inquiries about job openings and the hiring process.
Maintain confidentiality and handle sensitive information.
Notify personnel of scheduled visitor arrivals.
Provide accurate information in person, via phone, or email to authorized personnel.
Maintain security and telecommunications systems.
Work within policies and procedures of the receptionist role.
Handle customer responses when necessary.
Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
Manage visitor logbook, issue visitor badges, and register information prior to entry.
Schedule and confirm applicant interviews, tests, and other recruiting activities; inform HR department.
Assist in scheduling meetings, interviews, and HR-related appointments.
Receive, sort, and distribute daily mail, deliveries, and packages.
Maintain files related to job applicants, ensuring documentation is complete and stored securely.
Prepare and distribute correspondence, forms, and other HR documents.
Monitor office supplies and order replacements as needed.
Coordinate with external vendors or contractors for office supplies or recruiting services.
Support HR functions including onboarding new employees and maintaining employee records.
Assist with preparing and processing HR documents such as employment contracts and benefits forms.
Arrange travel/accommodation and prepare vouchers.
Assist with the onboarding process: prepare documentation, schedule orientation, and track background checks.
Support event planning and coordination for HR-related activities and employee events.
Document and communicate actions, irregularities, and continuing needs to manager or HR department.
Maintain cleanliness and organization of the reception area.
Organize and maintain office calendars and appointment schedules.
Assist with general office duties: photocopying, filing, faxing, and mail distribution.
Address and resolve basic HR‑related queries from employees, directing complex issues to appropriate HR team members.
Provide and accept job applications and review/verify applications.
Update and maintain applicant tracking systems and HR databases.
Input data accurately to ensure compliance with HR procedures and legal requirements.
Assist HR staff in creating reports on recruiting metrics as needed.
Keep updated records of office expenses and costs.
Qualifications
High school diploma or equivalent; associate's degree or relevant certification preferred.
Fluent in English and Spanish (verbal and written).
Previous experience in an office administrative role, receptionist, front office representative, or related position; HR or office management experience a plus.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Ability to maintain confidentiality and exhibit sound judgment.
Excellent communication and customer service skills.
Strong organizational and multitasking abilities.
Ability to follow HR office policies and procedures.
Flexibility in scheduling and willingness to adapt to recruiting needs.
Resourceful and proactive in problem resolution.
Strong attention to detail and time‑management skills.
Seniority Level Entry level
Employment Type Full‑time
Job Function Administrative
Industry Staffing and Recruiting
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Base pay range $20.00/hr - $20.00/hr
Job Summary The HR Receptionist plays a crucial role in managing the administrative tasks related to recruiting and staffing. The position serves as the first point of contact for applicants, visitors, and employees, handling inquiries, scheduling interviews, and maintaining office records. The ideal candidate will be organized, professional, and fluent in both English and Spanish, ensuring smooth communication and efficiency within the office. The role requires strict confidentiality, attention to detail, and flexibility in work schedule between 9:00 am–6:30 pm with rotating Saturdays 8:00 am–2:00 pm.
Key Responsibilities
Front Desk Management: Greet and welcome visitors, applicants, and employees in a friendly and professional manner.
Answer phones, direct calls, and respond to inquiries about job openings and the hiring process.
Maintain confidentiality and handle sensitive information.
Notify personnel of scheduled visitor arrivals.
Provide accurate information in person, via phone, or email to authorized personnel.
Maintain security and telecommunications systems.
Work within policies and procedures of the receptionist role.
Handle customer responses when necessary.
Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
Manage visitor logbook, issue visitor badges, and register information prior to entry.
Schedule and confirm applicant interviews, tests, and other recruiting activities; inform HR department.
Assist in scheduling meetings, interviews, and HR-related appointments.
Receive, sort, and distribute daily mail, deliveries, and packages.
Maintain files related to job applicants, ensuring documentation is complete and stored securely.
Prepare and distribute correspondence, forms, and other HR documents.
Monitor office supplies and order replacements as needed.
Coordinate with external vendors or contractors for office supplies or recruiting services.
Support HR functions including onboarding new employees and maintaining employee records.
Assist with preparing and processing HR documents such as employment contracts and benefits forms.
Arrange travel/accommodation and prepare vouchers.
Assist with the onboarding process: prepare documentation, schedule orientation, and track background checks.
Support event planning and coordination for HR-related activities and employee events.
Document and communicate actions, irregularities, and continuing needs to manager or HR department.
Maintain cleanliness and organization of the reception area.
Organize and maintain office calendars and appointment schedules.
Assist with general office duties: photocopying, filing, faxing, and mail distribution.
Address and resolve basic HR‑related queries from employees, directing complex issues to appropriate HR team members.
Provide and accept job applications and review/verify applications.
Update and maintain applicant tracking systems and HR databases.
Input data accurately to ensure compliance with HR procedures and legal requirements.
Assist HR staff in creating reports on recruiting metrics as needed.
Keep updated records of office expenses and costs.
Qualifications
High school diploma or equivalent; associate's degree or relevant certification preferred.
Fluent in English and Spanish (verbal and written).
Previous experience in an office administrative role, receptionist, front office representative, or related position; HR or office management experience a plus.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Ability to maintain confidentiality and exhibit sound judgment.
Excellent communication and customer service skills.
Strong organizational and multitasking abilities.
Ability to follow HR office policies and procedures.
Flexibility in scheduling and willingness to adapt to recruiting needs.
Resourceful and proactive in problem resolution.
Strong attention to detail and time‑management skills.
Seniority Level Entry level
Employment Type Full‑time
Job Function Administrative
Industry Staffing and Recruiting
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