Modern Construction and Facilities Maintenance
Vendor Coordinator
Modern Construction and Facilities Maintenance, Charlotte, North Carolina, United States, 28245
Vendor Coordinator
Modern Construction Services serves a variety of businesses and clients nationwide, managing and scheduling construction and maintenance needs, renovations, upfits, and a wide range of tasks like electrical repairs, plumbing issues, HVAC maintenance, janitorial, and emergency repairs.
We are seeking a proactive and detail-oriented Vendor Coordinator to join our team in support of clients across the country.
Vendor Coordinators play a critical role in supporting our growing company, ensuring our clients receive dependable service as we expand and onboard new accounts. They manage a nationwide network of vendors, tradespeople, and contractors, quickly sourcing the right professional—whether it's an electrician in a major city or a plumber in a small town—while balancing speed, quality, and compliance.
The rate of pay is $25.00/hour and is full-time, hourly, non-exempt, and eligible for overtime pay.
During an initial training and evaluation period this position is in-office and not remote. Afterwards this position offers a hybrid-remote schedule. Position will initially require a daily commute to our location: 5900 Harris Technology Blvd. Charlotte, NC 28269.
The ideal candidate thrives in a fast-paced environment, excels at building relationships, and is highly organized.
Responsibilities
Identify and recruit qualified subcontractors and vendors through online research, networking, and outbound communication
Collaborate with Facilities Management to prioritize vendor needs based on client and geographic requirements
Evaluate vendor qualifications including licensing, insurance, tax documentation, labor rates, and service availability
Manage the end-to-end onboarding process, including application review, document collection, and submission for financial approval
Maintain accurate vendor records in work order and vendor management systems
Foster strong relationships with existing vendors through regular check‑ins and support
Ensure all vendor documentation (COIs, W9s, certifications) is current and compliant with company standards
Coordinate daily with multiple departments to ensure seamless vendor integration and service delivery
Utilize mobile technology (laptops, tablets, smartphones) to manage tasks and access systems
Skills Required
Experience in vendor sourcing, recruiting, or coordination—preferably in facilities maintenance or a related field
Strong communication and organizational skills
Proficiency with vendor management systems and CRMs
Ability to multitask and manage priorities across departments
Preferred
Knowledge of data manipulation and analysis (Excel, SQL, Python, Tableau) is a plus
Knowledge of compliance requirements (COI, W9, licensing) is a plus
Benefits
Annual profit sharing
Medical, vision, and dental
Flexible Spending Account (FSA), Health Saving Account (HSA)
Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance
Voluntary supplemental life insurance
401(k)
Seniority Level Entry level
Employment Type Full-time
Job Function Customer Service
Industries IT Services and IT Consulting
Compensation Base pay range: $52,000.00/yr - $52,000.00/yr
#J-18808-Ljbffr
We are seeking a proactive and detail-oriented Vendor Coordinator to join our team in support of clients across the country.
Vendor Coordinators play a critical role in supporting our growing company, ensuring our clients receive dependable service as we expand and onboard new accounts. They manage a nationwide network of vendors, tradespeople, and contractors, quickly sourcing the right professional—whether it's an electrician in a major city or a plumber in a small town—while balancing speed, quality, and compliance.
The rate of pay is $25.00/hour and is full-time, hourly, non-exempt, and eligible for overtime pay.
During an initial training and evaluation period this position is in-office and not remote. Afterwards this position offers a hybrid-remote schedule. Position will initially require a daily commute to our location: 5900 Harris Technology Blvd. Charlotte, NC 28269.
The ideal candidate thrives in a fast-paced environment, excels at building relationships, and is highly organized.
Responsibilities
Identify and recruit qualified subcontractors and vendors through online research, networking, and outbound communication
Collaborate with Facilities Management to prioritize vendor needs based on client and geographic requirements
Evaluate vendor qualifications including licensing, insurance, tax documentation, labor rates, and service availability
Manage the end-to-end onboarding process, including application review, document collection, and submission for financial approval
Maintain accurate vendor records in work order and vendor management systems
Foster strong relationships with existing vendors through regular check‑ins and support
Ensure all vendor documentation (COIs, W9s, certifications) is current and compliant with company standards
Coordinate daily with multiple departments to ensure seamless vendor integration and service delivery
Utilize mobile technology (laptops, tablets, smartphones) to manage tasks and access systems
Skills Required
Experience in vendor sourcing, recruiting, or coordination—preferably in facilities maintenance or a related field
Strong communication and organizational skills
Proficiency with vendor management systems and CRMs
Ability to multitask and manage priorities across departments
Preferred
Knowledge of data manipulation and analysis (Excel, SQL, Python, Tableau) is a plus
Knowledge of compliance requirements (COI, W9, licensing) is a plus
Benefits
Annual profit sharing
Medical, vision, and dental
Flexible Spending Account (FSA), Health Saving Account (HSA)
Employer-paid Basic Term Life Insurance, Short- and Long-term disability insurance
Voluntary supplemental life insurance
401(k)
Seniority Level Entry level
Employment Type Full-time
Job Function Customer Service
Industries IT Services and IT Consulting
Compensation Base pay range: $52,000.00/yr - $52,000.00/yr
#J-18808-Ljbffr