Dana-Farber Cancer Institute
Primary Duties and Responsibilities
Research Administrator II
is responsible for the following primary functions, under limited direction and supervision:
Grant Preparation (pre-award): Responsible for all administrative aspects of grant preparation of sponsored research applications, review sponsor eligibility, coordinate institutional review and submission to sponsors, prepare JIT information and responses to pre-award inquiries.
Portfolio Management (post-award): Responsible for the financial management of sponsored and institutional funds, prepare financial and narrative reports for sponsors, invoice and monitor receivables for clinical trial enrollment, establish billing agreements, track milestones and receivables for industry agreements.
Procurement: Approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard, verify funds are available, review and approve bills for core and center services.
Human Resources: Onboarding – conduct financial analysis to determine availability of funding, assist in developing job descriptions, post positions, approve salary offers, process visa applications and payments as appropriate. Ongoing – process merit, equity and promotions requests, manage salary allocations in adherence to funding guidelines and availability. Offboarding – manage termination process checklist, process termination paperwork.
Compliance: Partners with faculty and researchers to ensure adherence to internal and external policies, including consulting on MTA, DUA and consulting agreement processes, advising on financial conflict of interest and foreign influence, educating new researchers and managing the federal time and effort process.
Cores, Centers and Chargebacks: Assist in pricing development and annual review of pricing, process monthly billing for internal and external customers, manage funds to ensure revenue meets expenditures.
Knowledge, Skills and Abilities
Computer literacy : Proficient with new applications and software programs, proficiency with Excel/Google Sheets preferred.
Organization : Proficient with electronic document and email file storage, able to complete projects accurately and on time, proficient at prioritization and managing multiple priorities simultaneously.
Customer Service : Provides excellent written and verbal communication, demonstrated proficiency with listening, inquiry, follow-up, and problem-solving skills.
Critical Thinking : Demonstrated proficiency assessing increasingly complex situations and developing solutions, analysis of grant data and application of regulations, policies and procedures including NIH and other federal, state and foundation regulations.
Financial : Proficient with budgeting principles, including projections and integration of multiple awards and types with varying project periods.
Teamwork and Collaboration : Proficient cultivating relationships with faculty, research staff, department’s GM team, GM in other departments and central departments.
Institute operations and processes : Proficient directing faculty and researchers to appropriate departmental and institutional resources.
Inclusion, Diversity & Equity : Promotes inclusive community where human differences are valued and celebrated.
Minimum Job Qualifications
Bachelor’s Degree preferred.
2 years of experience.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
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is responsible for the following primary functions, under limited direction and supervision:
Grant Preparation (pre-award): Responsible for all administrative aspects of grant preparation of sponsored research applications, review sponsor eligibility, coordinate institutional review and submission to sponsors, prepare JIT information and responses to pre-award inquiries.
Portfolio Management (post-award): Responsible for the financial management of sponsored and institutional funds, prepare financial and narrative reports for sponsors, invoice and monitor receivables for clinical trial enrollment, establish billing agreements, track milestones and receivables for industry agreements.
Procurement: Approve and/or initiate purchase requests for investigators and laboratory members via Purchase Orders and PCard, verify funds are available, review and approve bills for core and center services.
Human Resources: Onboarding – conduct financial analysis to determine availability of funding, assist in developing job descriptions, post positions, approve salary offers, process visa applications and payments as appropriate. Ongoing – process merit, equity and promotions requests, manage salary allocations in adherence to funding guidelines and availability. Offboarding – manage termination process checklist, process termination paperwork.
Compliance: Partners with faculty and researchers to ensure adherence to internal and external policies, including consulting on MTA, DUA and consulting agreement processes, advising on financial conflict of interest and foreign influence, educating new researchers and managing the federal time and effort process.
Cores, Centers and Chargebacks: Assist in pricing development and annual review of pricing, process monthly billing for internal and external customers, manage funds to ensure revenue meets expenditures.
Knowledge, Skills and Abilities
Computer literacy : Proficient with new applications and software programs, proficiency with Excel/Google Sheets preferred.
Organization : Proficient with electronic document and email file storage, able to complete projects accurately and on time, proficient at prioritization and managing multiple priorities simultaneously.
Customer Service : Provides excellent written and verbal communication, demonstrated proficiency with listening, inquiry, follow-up, and problem-solving skills.
Critical Thinking : Demonstrated proficiency assessing increasingly complex situations and developing solutions, analysis of grant data and application of regulations, policies and procedures including NIH and other federal, state and foundation regulations.
Financial : Proficient with budgeting principles, including projections and integration of multiple awards and types with varying project periods.
Teamwork and Collaboration : Proficient cultivating relationships with faculty, research staff, department’s GM team, GM in other departments and central departments.
Institute operations and processes : Proficient directing faculty and researchers to appropriate departmental and institutional resources.
Inclusion, Diversity & Equity : Promotes inclusive community where human differences are valued and celebrated.
Minimum Job Qualifications
Bachelor’s Degree preferred.
2 years of experience.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other characteristics protected by law.
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