The Ohio State University
Job Title and Department
Administrative Manager – Department of Radiation Oncology
Job Description Functions as the Administrative Manager, Business Operations and reports directly to the Administrator, in the Department of Radiation Oncology; directs and manages administrative operations of the department, including human resources and administrative affairs activities and functions; supervises and monitors day‑to‑day activities of department administrative staff and students; provides technical and administrative guidance and coordination to ensure support staff activities and workflow processes are handled efficiently and timely; manages all recruitment and hiring of administrative staff; hires and assures appropriate training for employees that provide faculty support services; administers and manages performance management activities; plans, assigns and monitors individual workloads and completion of work activities; ensures appropriate staffing levels; evaluates, identifies and makes recommendations for changes in staff numbers or structures; serves as the primary department contact for credentialing, onboarding and off‑boarding physician and faculty; oversees departmental general contracts, including those related to the training center and works with research contacts to create contracts for research faculty; demonstrates effective communication, problem‑solving and conflict‑resolution skills; promotes teamwork; participates and assumes a leadership role for department‑wide projects, including project management and process‑improvement activities; acts as department Human Resources Action (HRA) initiator; serves as liaison with university offices, faculty, staff and outside agencies; manages, processes and monitors visa applications and related documentation for international faculty and staff; serves as primary department contact for immigration attorneys for permanent‑residency petitions based on labor certification for employees; oversees/monitors the applicant experience for all faculty recruits; organizes recruitment events, creates/ manages interview itineraries and assures timely candidate communication; actively participates in all faculty affairs activities, including recruitment of faculty and distinguished researchers; participates in onboarding newly hired faculty and staff; serves as a liaison between faculty and staff; oversees departmental compliance programs; other duties as assigned.
Key Responsibilities
30% Supervise and monitor day‑to‑day activities of department administrative staff and students; provide technical and administrative guidance and coordination.
20% Manage administrative projects across all three mission areas (clinical, research, academic), related to contracts and agreements, including but not limited to the hospital, department, faculty, CCC and OSU‑P, and those specific to the training center.
25% Develop recruitment and onboarding processes for new faculty and staff; serve as primary contact for credentialing, onboarding and off‑boarding of physicians and faculty; track and enter job requisitions.
25% Actively participate in all faculty affairs activities and monitor the applicant experience for all faculty recruits; recruit faculty and distinguished researchers; participate in onboarding newly hired faculty and staff; serve as liaison between faculty and staff; other duties as assigned.
Minimum Required Qualifications Bachelor’s degree or equivalent experience. 3 years of relevant experience required. 4–8 years of relevant experience preferred.
Location James Cancer Hospital (0375). Position type: Regular. Scheduled hours: 40. Shift: First Shift.
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post‑offer process.
Equal Opportunity Employer The university is an equal‑opportunity employer, including veterans and disability. As required by Ohio Revised Code section 3345.0216, Ohio State will educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.
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Job Description Functions as the Administrative Manager, Business Operations and reports directly to the Administrator, in the Department of Radiation Oncology; directs and manages administrative operations of the department, including human resources and administrative affairs activities and functions; supervises and monitors day‑to‑day activities of department administrative staff and students; provides technical and administrative guidance and coordination to ensure support staff activities and workflow processes are handled efficiently and timely; manages all recruitment and hiring of administrative staff; hires and assures appropriate training for employees that provide faculty support services; administers and manages performance management activities; plans, assigns and monitors individual workloads and completion of work activities; ensures appropriate staffing levels; evaluates, identifies and makes recommendations for changes in staff numbers or structures; serves as the primary department contact for credentialing, onboarding and off‑boarding physician and faculty; oversees departmental general contracts, including those related to the training center and works with research contacts to create contracts for research faculty; demonstrates effective communication, problem‑solving and conflict‑resolution skills; promotes teamwork; participates and assumes a leadership role for department‑wide projects, including project management and process‑improvement activities; acts as department Human Resources Action (HRA) initiator; serves as liaison with university offices, faculty, staff and outside agencies; manages, processes and monitors visa applications and related documentation for international faculty and staff; serves as primary department contact for immigration attorneys for permanent‑residency petitions based on labor certification for employees; oversees/monitors the applicant experience for all faculty recruits; organizes recruitment events, creates/ manages interview itineraries and assures timely candidate communication; actively participates in all faculty affairs activities, including recruitment of faculty and distinguished researchers; participates in onboarding newly hired faculty and staff; serves as a liaison between faculty and staff; oversees departmental compliance programs; other duties as assigned.
Key Responsibilities
30% Supervise and monitor day‑to‑day activities of department administrative staff and students; provide technical and administrative guidance and coordination.
20% Manage administrative projects across all three mission areas (clinical, research, academic), related to contracts and agreements, including but not limited to the hospital, department, faculty, CCC and OSU‑P, and those specific to the training center.
25% Develop recruitment and onboarding processes for new faculty and staff; serve as primary contact for credentialing, onboarding and off‑boarding of physicians and faculty; track and enter job requisitions.
25% Actively participate in all faculty affairs activities and monitor the applicant experience for all faculty recruits; recruit faculty and distinguished researchers; participate in onboarding newly hired faculty and staff; serve as liaison between faculty and staff; other duties as assigned.
Minimum Required Qualifications Bachelor’s degree or equivalent experience. 3 years of relevant experience required. 4–8 years of relevant experience preferred.
Location James Cancer Hospital (0375). Position type: Regular. Scheduled hours: 40. Shift: First Shift.
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post‑offer process.
Equal Opportunity Employer The university is an equal‑opportunity employer, including veterans and disability. As required by Ohio Revised Code section 3345.0216, Ohio State will educate students by means of free, open and rigorous intellectual inquiry to seek the truth; equip students with the opportunity to develop intellectual skills to reach their own, informed conclusions; not require, favor, disfavor or prohibit speech or lawful assembly; create a community dedicated to an ethic of civil and free inquiry, which respects the autonomy of each member, supports individual capacities for growth and tolerates differences in opinion; treat all faculty, staff and students as individuals, hold them to equal standards and provide equality of opportunity with regard to race, ethnicity, religion, sex, sexual orientation, gender identity or gender expression.
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