Addison Group
Administrative & Operations Specialist
Location: Houston, TX Pay: $31-$36 per hour Job Responsibilities: Prepare and submit expense reports Support project billing and compliance documentation Track and process legal documents, filings, and license renewals Maintain calendars, filing systems, and internal deadlines Oversee vendor relationships, contracts, and onboarding Assist with OSHA/safety compliance and legal tracking Support project set-up, data entry, and database management Liaise between field and corporate teams Troubleshoot IT issues and manage inventory/assets (QuickBase) Identify RFP opportunities and assist in proposal preparation Maintain marketing databases and update digital content (Canva, Excel, etc.) Coordinate with external marketing partners Requirements: Minimum 5 years of office and operations management experience Industry experience in construction or related fields preferred Advanced proficiency in Microsoft Office Suite Familiarity with QuickBooks, QuickBase, Canva, Adobe Creative Suite Strong communication, time management, and problem-solving skills Bilingual preferred Benefits: Medical Dental Vision 401K Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
Location: Houston, TX Pay: $31-$36 per hour Job Responsibilities: Prepare and submit expense reports Support project billing and compliance documentation Track and process legal documents, filings, and license renewals Maintain calendars, filing systems, and internal deadlines Oversee vendor relationships, contracts, and onboarding Assist with OSHA/safety compliance and legal tracking Support project set-up, data entry, and database management Liaise between field and corporate teams Troubleshoot IT issues and manage inventory/assets (QuickBase) Identify RFP opportunities and assist in proposal preparation Maintain marketing databases and update digital content (Canva, Excel, etc.) Coordinate with external marketing partners Requirements: Minimum 5 years of office and operations management experience Industry experience in construction or related fields preferred Advanced proficiency in Microsoft Office Suite Familiarity with QuickBooks, QuickBase, Canva, Adobe Creative Suite Strong communication, time management, and problem-solving skills Bilingual preferred Benefits: Medical Dental Vision 401K Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities, upon request.