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Project Document Manager - San Jose, CA
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Project Document Manager - San Jose, CA
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VetJobs Job Description
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS
- Our organization works with partner companies to source qualified talent for their open roles. The following position is available to
Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Salary Range: $90,990 - $122,830 annually (Determined by function, education, experience, and qualifications of the applicant.)
CA Positions: A 10% salary uplift is provided on top of base salary for positions that are worked in San Jose, CA, and San Francisco, CA, which is subject to change depending on market conditions.
Extraordinary Teams Building Inspiring Projects
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.
Project Overview
Bechtel has been appointed by The Santa Clara Valley Transportation Authority (VTA) to provide Construction Management Services for Phase II (BSVII) of The BART Silicon Valley Program. The Program further extends the BART system from the Berryessa Station in north San Jose, through downtown San Jose, and continuing to Santa Clara University. This landmark project is a six mile, four-station extension, linking the Phase I terminus at the Berryessa/North San Jose BART station to the Santa Clara Station in the City of Santa Clara. BSVII is planned to include a 54-foot single-bore tunnel, three underground stations, one at-grade station and a maintenance facility.
Job Summary
Under the direction of the Project Director/Manager and the Project Field Engineering Manager, the Project Document Manager will establish, plan, control, and direct the full scope of document/records management program activities for the project.
Major Responsibilities
Maintain the Enterprise Content Management System (ECMS) database and support the security model based on project needs, to register, control, distribute, transmit, file, and archive project records for a team in multiple locations.
It may be required to manage multiple content management systems.
Plan the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
Establish a strategy for the execution of tasks outlined in the contract or scope book.
May supervise document/records management team members.
Will work closely with PMT and Client document control teams to ensure effective document management for the project.
Will support User management and distribution matrix.
Development of duties and standards, prepare performance reviews, coach individuals in performance enhancement, and provide input for the ranking process.
Development of and implementation of the records retention and turnover plans.
Development and implementation of other project Document Management processes and procedures (communications plan, handover plan, etc.).
Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined.
Will conduct monthly quality verifications on records produced and captured within project ECMS.
Support quality assurance audits, internal technical reviews, client reviews, and external audits.
Manage project access to the ECMS by creating accounts and inviting users, perform associated tasks with ECMS administration, and train others in these tasks.
Ensure supplier and customer documentation is processed within established schedule standards.
Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
Keep abreast of department technologies, techniques, and services that become available.
Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
Ensure training and training records for project administrative personnel are current.
Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.
Conduct presentations regarding project document management status and work process requirements, both internally and externally.
Develop and implement the Document Management portion of automation and execution plans to include records and information management, document control, office administration, project closeout, records retention, and the ECMS.
May develop and monitor project budgets for document management, prepare trend and scope changes as needed, including staffing forecasts.
Coordinate project close-out activities inclusive of all functional groups represented on project.
Work in an integrated team (Client, partners, suppliers, and Bechtel).
Auto req ID
452468BR
Minimum Education Required
High School/GED
Job_Category
Project Management
Additional Qualifications/Responsibilities
Education and Experience Requirements:
Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9 -12 years of relevant work experience.
Must have project-based experience performing document/records management with a full understanding on the configuration of the ECMS, work processes, and coordination of project workflow with other entities.
Experience using a modern Electronic Document Management System.
Experience must have been obtained within the past 10 years.
Required Knowledge And Skills
Must have advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word. (A proficiency test may be required).
Advanced analytical ability to build and maintain databases and presentations for project and functional management.
Must be able to organize and prioritize assigned document management scope.
Have strong interpersonal and customer service skills.
Have ability to work flexibly and collaboratively across all levels of the organization.
Must be flexible and able to accept and quickly adapt to changes in work focus.
City*
San Jose
State*
California
Job Code
Project Management
Affiliate Sponsor
Bechtel
Salary Range
$75,000-$100,000 Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at VetJobs by 2x Sign in to set job alerts for “Document Manager” roles.
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Project Document Manager - San Jose, CA
role at
VetJobs 1 day ago Be among the first 25 applicants Join to apply for the
Project Document Manager - San Jose, CA
role at
VetJobs Job Description
Job Description
ATTENTION MILITARY AFFILIATED JOB SEEKERS
- Our organization works with partner companies to source qualified talent for their open roles. The following position is available to
Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers . If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Salary Range: $90,990 - $122,830 annually (Determined by function, education, experience, and qualifications of the applicant.)
CA Positions: A 10% salary uplift is provided on top of base salary for positions that are worked in San Jose, CA, and San Francisco, CA, which is subject to change depending on market conditions.
Extraordinary Teams Building Inspiring Projects
Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.
Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.
Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.
Project Overview
Bechtel has been appointed by The Santa Clara Valley Transportation Authority (VTA) to provide Construction Management Services for Phase II (BSVII) of The BART Silicon Valley Program. The Program further extends the BART system from the Berryessa Station in north San Jose, through downtown San Jose, and continuing to Santa Clara University. This landmark project is a six mile, four-station extension, linking the Phase I terminus at the Berryessa/North San Jose BART station to the Santa Clara Station in the City of Santa Clara. BSVII is planned to include a 54-foot single-bore tunnel, three underground stations, one at-grade station and a maintenance facility.
Job Summary
Under the direction of the Project Director/Manager and the Project Field Engineering Manager, the Project Document Manager will establish, plan, control, and direct the full scope of document/records management program activities for the project.
Major Responsibilities
Maintain the Enterprise Content Management System (ECMS) database and support the security model based on project needs, to register, control, distribute, transmit, file, and archive project records for a team in multiple locations.
It may be required to manage multiple content management systems.
Plan the scope of document/records management work, establish priorities, and train personnel to perform their assigned duties for project.
Establish a strategy for the execution of tasks outlined in the contract or scope book.
May supervise document/records management team members.
Will work closely with PMT and Client document control teams to ensure effective document management for the project.
Will support User management and distribution matrix.
Development of duties and standards, prepare performance reviews, coach individuals in performance enhancement, and provide input for the ranking process.
Development of and implementation of the records retention and turnover plans.
Development and implementation of other project Document Management processes and procedures (communications plan, handover plan, etc.).
Communicate effectively with project team members, client, and field personnel to ensure quality, schedule and budget are met as defined.
Will conduct monthly quality verifications on records produced and captured within project ECMS.
Support quality assurance audits, internal technical reviews, client reviews, and external audits.
Manage project access to the ECMS by creating accounts and inviting users, perform associated tasks with ECMS administration, and train others in these tasks.
Ensure supplier and customer documentation is processed within established schedule standards.
Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
Keep abreast of department technologies, techniques, and services that become available.
Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication, and all other project document types.
Ensure training and training records for project administrative personnel are current.
Compile information, analyze and prepare reports, and establish metrics for document/records management and administrative activities.
Conduct presentations regarding project document management status and work process requirements, both internally and externally.
Develop and implement the Document Management portion of automation and execution plans to include records and information management, document control, office administration, project closeout, records retention, and the ECMS.
May develop and monitor project budgets for document management, prepare trend and scope changes as needed, including staffing forecasts.
Coordinate project close-out activities inclusive of all functional groups represented on project.
Work in an integrated team (Client, partners, suppliers, and Bechtel).
Auto req ID
452468BR
Minimum Education Required
High School/GED
Job_Category
Project Management
Additional Qualifications/Responsibilities
Education and Experience Requirements:
Requires bachelor's degree (or international equivalent) and 5-8 years of relevant experience or 9 -12 years of relevant work experience.
Must have project-based experience performing document/records management with a full understanding on the configuration of the ECMS, work processes, and coordination of project workflow with other entities.
Experience using a modern Electronic Document Management System.
Experience must have been obtained within the past 10 years.
Required Knowledge And Skills
Must have advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word. (A proficiency test may be required).
Advanced analytical ability to build and maintain databases and presentations for project and functional management.
Must be able to organize and prioritize assigned document management scope.
Have strong interpersonal and customer service skills.
Have ability to work flexibly and collaboratively across all levels of the organization.
Must be flexible and able to accept and quickly adapt to changes in work focus.
City*
San Jose
State*
California
Job Code
Project Management
Affiliate Sponsor
Bechtel
Salary Range
$75,000-$100,000 Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Referrals increase your chances of interviewing at VetJobs by 2x Sign in to set job alerts for “Document Manager” roles.
Pleasanton, CA $110,000.00-$148,800.00 1 week ago San Francisco Bay Area $120,000.00-$170,000.00 2 weeks ago San Jose, CA $105,000.00-$130,000.00 1 week ago San Jose, CA $90,990.00-$122,830.00 1 week ago San Francisco Bay Area $25.00-$28.00 2 weeks ago Construction Manager 1 - SLAC Office of Project Management
Palo Alto, CA $130,000.00-$180,000.00 3 weeks ago Technical Program Manager, Data Center Construction, Content Delivery
Sunnyvale, CA $156,000.00-$229,000.00 1 week ago Sr Staff Designer, Document Cloud Mobile
San Jose, CA $157,300.00-$292,200.00 2 days ago TikTok E-Commerce Governance and Experience, Business Analyst- USDS
San Jose, CA $96,000.00-$217,023.00 1 week ago Copy of Manager, Technical Customer Support, Focused Services
San Jose, CA $152,500.00-$262,350.00 3 months ago Palo Alto, CA $120,000.00-$180,000.00 3 weeks ago Clinical Research Project Manager, Consultant
Business Analyst, Operations and Governance
Mountain View, CA $118,000.00-$155,000.00 3 weeks ago Santa Clara, CA $61.00-$61.00 3 months ago San Jose, CA $135,000.00-$165,000.00 3 days ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr