Administrative and Communications Consultant

We improve lives The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment. About This Position We are looking for an organized, persuasive and adaptable administrative and communications consultant to join the Regional and Sectoral Data Group within our Research Department. The Regional and Sectoral Data Group (RSD) coordinates and supports the efficient management and governance of regional and sectoral data generated or obtained through research, knowledge, and operational work that is not produced in the Bank’s systems nor owned by the Bank but falls under the responsibility and/or custody of the IDB. This includes both traditional (censuses, surveys, administrative records) and non-traditional (social networks, digital footprints, satellite imagery, etc.) data sources extensively used across various departments. To support the group's operational and strategic activities, we are looking for an Administrative & Communications Consultant to facilitate contract management, resource planning, stakeholder coordination, and internal communication. The consultant will be responsible for processing and managing contracts, coordinating with other departments, overseeing Memoranda of Understanding (MOUs), tracking resources and training programs, and ensuring smooth access to essential resources. Additionally, the consultant will support communication efforts to ensure effective information dissemination across the group and its stakeholders. What you’ll do Process and manage contracts, agreements, and MOUs related to IT services, external partnerships, and data governance initiatives ensuring compliance with institutional policies Monitor contract deliverables and timelines, ensuring adherence to agreed-upon terms Map processes with different departments and units involved Work with IT teams to facilitate system access, software licensing, and resource allocation for RSD members Oversee the provisioning of technical resources such as laptops, software, and cloud storage solutions Support internal and external communications, ensuring effective dissemination of key information Develop and maintain internal communication channels, ensuring timely dissemination of key information Draft and distribute newsletters, reports, and updates on RSD activities and initiatives Support the preparation of presentations, briefing materials, and meeting documentation Facilitate collaboration between RSD and external stakeholders by managing communication protocols What you'll need Education: Bachelor’s degree in Business Administration, Communications, Public Administration, or a related field. Experience: At least 4 years of experience in administration, resource planning, contract management, or communications. Languages: Fluent in English and Spanish; additional knowledge of Portuguese and/or French is a plus. Skills Experience with contract processing, MOU negotiations, and procurement management Familiarity with institutional IT coordination, access management, and stakeholder engagement Experience with process mapping and optimization Proficiency in Microsoft Office and contract tracking systems Excellent organizational and multitasking abilities Strong verbal and written communication skills Ability to coordinate across departments and manage multiple stakeholders Proactive, detail-oriented, and able to work in fast-paced environments Requirements Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents. Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab. Type of contract and duration International consultant full-Time, 12 months with the possibility of extension up to 36 months What we offer The IDB group provides benefits that respond to the different needs and moments of an employee's life. These benefits include: A competitive compensation package. Leaves and vacations: 2 days per month of contract + gender-neutral parental leave. Health Insurance: the IDB Group provides a monthly allowance for the purchase of health insurance Savings plan: The IDB Group cares about your future, depending on the length of the contract, you will receive a monthly savings plan allowance. We offer assistance with relocation and visa applications for you and your family when it applies. Hybrid and flexible work schedules Development support: We offer learning opportunities to boost your professional profile, such as seminars, 1:1 professional counseling, and much more. Health and well-being: Access to our Health Services Center that provides preventive care and health education for employees. Other perks (country specific): Lactation Room, Daycare Center, Gym, Bike Racks, Parking, spouse career support, and others. Our culture At the IDB, we work so everyone brings their best and authentic selves to work while finding their purpose. Our people consistently strive for excellence, and we recognize and celebrate the impact of their contributions. In our efforts to drive innovation, we intentionally include all voices, cultivate a sense of belonging and champion fairness. We welcome individuals from underrepresented groups to join us and share their unique perspectives. We ensure that individuals with disabilities are provided reasonable accommodations to participate in the job interview process. If you require an accommodation to complete this application, please email us at accommodations@iadb.org.

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