Tropicana Brands Group
Executive Assistant & Office Manager
Tropicana Brands Group, Chicago, Illinois, United States, 60607
Fresh-Squeezed Legacy, Bold New Chapter
Tropicana Brands Group is a $3B startup aiming to revolutionize the beverage category. Formed in 2022 as a joint venture between PAI Partners and PepsiCo, our portfolio includes iconic brands like Tropicana, Naked, KeVita, Izze, Copella, and Punica. With over 76 years of global leadership in the orange juice category, we're committed to preserving this legacy while driving innovation in other areas. From reimagining orange juice to creating functional smoothies and driving afternoon refreshments, we are striving to become the undisputed global leader in fresh and chilled beverages.
The Corporate Functions team, spanning Human Resources, Legal, and Communications, is essential to Tropicana Brands Group's success by enabling a strong, values-driven foundation for the business. Together, the team attracts and supports top talent, protects the company's interests, and shapes internal and external messaging that reinforces our brand and culture. By partnering across the organization, this team ensures we operate with integrity, transparency, and alignment, driving performance today and setting the stage for long-term growth.
Your Next Pour: The Opportunity
We are looking to add an Executive Assistant to our Corporate Functions team. This role will provide high-level administrative support to three key executives across Communications, Legal, and Human Resources. In addition to traditional EA responsibilities, this role will serve as the primary point of contact for office operations in our Chicago headquarters and provide billing coordination support in partnership with our Accounts Payable team. This is a dynamic, hybrid position ideal for someone who thrives in a fast-paced environment, excels at multitasking, and takes initiative to solve problems before they arise.
Additional responsibilities include:
Executive Assistant Support Manage executive calendars, travel arrangements, and expense reports (Concur and P-card) Coordinate internal and external meetings, including scheduling, agendas, logistics, and catering Serve as a liaison across other administrative and executive support teams Manage online and offline files including corporate records, reports, and sensitive documentation Support ad hoc projects and manage vendor/third-party relationships on behalf of supported executives Maintain discretion and confidentiality with highly sensitive business information
Billing & Procurement Coordination Open and manage purchase orders using designated systems Ensure timely and accurate processing of invoices, including goods receipting Partner with vendors and internal A/P team to resolve billing inquiries
Office Operations & Event Planning Serve as the Chicago office lead, managing daily operations at 525 W. Van Buren Act as primary liaison with building management and third-party vendors (supplies, snacks, office plants, etc.) Greet and assist office guests in a professional and welcoming manner Organize and coordinate internal and external events, including high-level meetings and company gatherings
The Perfect Blend: Experience
Proven ability to manage multiple and competing priorities in a fast-paced environment Strong organizational skills and high attention to detail Ability to anticipate needs, exercise sound judgment, and follow through proactively Demonstrated discretion in handling confidential and sensitive information Proficient in Microsoft Office Suite (Outlook, Word, Excel) and Adobe Acrobat Excellent interpersonal, communication, time management, and problem-solving skills
Foundational Ingredients: Requirements
Bachelor's degree preferred OR a minimum of 3 years of relevant executive administrative experience Must be legally authorized to work in the United States without the need for employer sponsorship now or in the future Must be located in the Chicago, IL surrounding area or willing to relocate for the duration of employment Willingness to adapt and thrive in a blended work environment with 3-days in office, seamlessly transitioning between remote work and in-office operations Travel up to 5%
Perks That Pack a Punch
TBG is pleased to offer you a comprehensive benefits package which includes a 401(k) plan, medical, dental, vision, company provided life, STD and LTD insurance. In addition, you may also elect to participate in voluntary life, accident, hospital, and critical illness coverages.
The salary range for this position is $60,000 - $80,000 annually.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Tropicana Brands Group is a $3B startup aiming to revolutionize the beverage category. Formed in 2022 as a joint venture between PAI Partners and PepsiCo, our portfolio includes iconic brands like Tropicana, Naked, KeVita, Izze, Copella, and Punica. With over 76 years of global leadership in the orange juice category, we're committed to preserving this legacy while driving innovation in other areas. From reimagining orange juice to creating functional smoothies and driving afternoon refreshments, we are striving to become the undisputed global leader in fresh and chilled beverages.
The Corporate Functions team, spanning Human Resources, Legal, and Communications, is essential to Tropicana Brands Group's success by enabling a strong, values-driven foundation for the business. Together, the team attracts and supports top talent, protects the company's interests, and shapes internal and external messaging that reinforces our brand and culture. By partnering across the organization, this team ensures we operate with integrity, transparency, and alignment, driving performance today and setting the stage for long-term growth.
Your Next Pour: The Opportunity
We are looking to add an Executive Assistant to our Corporate Functions team. This role will provide high-level administrative support to three key executives across Communications, Legal, and Human Resources. In addition to traditional EA responsibilities, this role will serve as the primary point of contact for office operations in our Chicago headquarters and provide billing coordination support in partnership with our Accounts Payable team. This is a dynamic, hybrid position ideal for someone who thrives in a fast-paced environment, excels at multitasking, and takes initiative to solve problems before they arise.
Additional responsibilities include:
Executive Assistant Support Manage executive calendars, travel arrangements, and expense reports (Concur and P-card) Coordinate internal and external meetings, including scheduling, agendas, logistics, and catering Serve as a liaison across other administrative and executive support teams Manage online and offline files including corporate records, reports, and sensitive documentation Support ad hoc projects and manage vendor/third-party relationships on behalf of supported executives Maintain discretion and confidentiality with highly sensitive business information
Billing & Procurement Coordination Open and manage purchase orders using designated systems Ensure timely and accurate processing of invoices, including goods receipting Partner with vendors and internal A/P team to resolve billing inquiries
Office Operations & Event Planning Serve as the Chicago office lead, managing daily operations at 525 W. Van Buren Act as primary liaison with building management and third-party vendors (supplies, snacks, office plants, etc.) Greet and assist office guests in a professional and welcoming manner Organize and coordinate internal and external events, including high-level meetings and company gatherings
The Perfect Blend: Experience
Proven ability to manage multiple and competing priorities in a fast-paced environment Strong organizational skills and high attention to detail Ability to anticipate needs, exercise sound judgment, and follow through proactively Demonstrated discretion in handling confidential and sensitive information Proficient in Microsoft Office Suite (Outlook, Word, Excel) and Adobe Acrobat Excellent interpersonal, communication, time management, and problem-solving skills
Foundational Ingredients: Requirements
Bachelor's degree preferred OR a minimum of 3 years of relevant executive administrative experience Must be legally authorized to work in the United States without the need for employer sponsorship now or in the future Must be located in the Chicago, IL surrounding area or willing to relocate for the duration of employment Willingness to adapt and thrive in a blended work environment with 3-days in office, seamlessly transitioning between remote work and in-office operations Travel up to 5%
Perks That Pack a Punch
TBG is pleased to offer you a comprehensive benefits package which includes a 401(k) plan, medical, dental, vision, company provided life, STD and LTD insurance. In addition, you may also elect to participate in voluntary life, accident, hospital, and critical illness coverages.
The salary range for this position is $60,000 - $80,000 annually.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.