Beth Israel Deaconess Medical Center
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
Beth Israel Deaconess Medical Center, Boston, Massachusetts, us, 02298
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
Join to apply for the
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
role at
Beth Israel Deaconess Medical Center Executive Assistant to the Chief Academic Officer for BIDMC/BILH
4 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
role at
Beth Israel Deaconess Medical Center Get AI-powered advice on this job and more exclusive features. Job Type:
Regular
Time Type:
Full time
Work Shift:
Day (United States of America)
FLSA Status:
Exempt
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
This position will support the Chief Academic Officer, BIDMC/BLH with occasional support for other leaders in the office. The Executive Assistant will proactively interpret needs in a fast-paced environment. Duties will include managing international teaching and presentation commitments of the CAO and professional affiliations; stewarding the relationship with the Dean's Office at Harvard Medical School; and, creating presentations and keeping agendas for standing meetings. Experience in maintaining the Harvard CV is preferred. Position is 5 days a week on site at BIDMC.
Job Description:
Job Summary:
Provides complex administrative support and oversees projects in support of an executive. Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations.
Essential Responsibilities:
Represents Executive to high level internal and external constituents. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions. Establishes and maintains influential and strategic relationships at all levels of the organization.
Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment.
Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access.
Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data.
Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and preparation of materials for presentations.
Identifies projects to improve operations of the business (department), develops and implements action plan.
Required Qualifications:
Associate's degree; Bachelor's degree preferred
5-8 Years Related Work Experience Required.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Competencies:
Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
Written Communications:
Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
Oral Communications:
Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
Knowledge:
Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
Team Work:
Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
Customer Service:
Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Hospitals and Health Care Referrals increase your chances of interviewing at Beth Israel Deaconess Medical Center by 2x Sign in to set job alerts for “Executive Assistant” roles.
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Join to apply for the
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
role at
Beth Israel Deaconess Medical Center Executive Assistant to the Chief Academic Officer for BIDMC/BILH
4 days ago Be among the first 25 applicants Join to apply for the
Executive Assistant to the Chief Academic Officer for BIDMC/BILH
role at
Beth Israel Deaconess Medical Center Get AI-powered advice on this job and more exclusive features. Job Type:
Regular
Time Type:
Full time
Work Shift:
Day (United States of America)
FLSA Status:
Exempt
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
This position will support the Chief Academic Officer, BIDMC/BLH with occasional support for other leaders in the office. The Executive Assistant will proactively interpret needs in a fast-paced environment. Duties will include managing international teaching and presentation commitments of the CAO and professional affiliations; stewarding the relationship with the Dean's Office at Harvard Medical School; and, creating presentations and keeping agendas for standing meetings. Experience in maintaining the Harvard CV is preferred. Position is 5 days a week on site at BIDMC.
Job Description:
Job Summary:
Provides complex administrative support and oversees projects in support of an executive. Independently initiates, organizes, and implements systems and procedures to efficiently manage special projects, reports and presentation preparations.
Essential Responsibilities:
Represents Executive to high level internal and external constituents. Answers policy questions and determines appropriate course of action for sensitive issues and matters of significance that have organization-wide visibility and potential cost or organizational repercussions. Establishes and maintains influential and strategic relationships at all levels of the organization.
Gathers information on behalf of Executive, researches and writes memos, letters, and reports which are often complex in nature, utilizing independent judgment.
Coordinates meetings with community leaders, government agencies, legal and consulting firms; provides them with information of a sensitive nature; must use discretion and judgment in responding to questions and determining issues on medical center access.
Generates reports determining appropriate data inclusion and output criteria; reviews for validity and accuracy of information and data.
Manages on-line appointment schedule, coordinates arrangements for multiple meetings, and maintains files for easy access to background material for daily schedule. Coordinates complex travel arrangements for meetings and preparation of materials for presentations.
Identifies projects to improve operations of the business (department), develops and implements action plan.
Required Qualifications:
Associate's degree; Bachelor's degree preferred
5-8 Years Related Work Experience Required.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.
Competencies:
Decision Making: Ability to make decisions that are guided by general instructions and practices requiring some interpretation. May make recommendations for solving problems of moderate complexity and importance.
Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.
Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.
Written Communications:
Ability to summarize and communicate in English moderately complex information in varied written formats to internal and external customers.
Oral Communications:
Ability to comprehend and communicate complex verbal information in English to medical center staff, patients, families and external customers.
Knowledge:
Ability to demonstrate in-depth knowledge of concepts, practices and policies with the ability to use them in complex varied situations.
Team Work:
Ability to work collaboratively in small teams to improve the operations of immediate work group by offering ideas, identifying issues, and respecting team members.
Customer Service:
Ability to provide a high level of customer service and staff training to meet customer service standards and expectations for the assigned unit(s). Resolves service issues in the assigned unit(s) in a timely and respectful manner.
Physical Nature of the Job:
Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more about this requirement.
More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.
Equal Opportunity Employer/Veterans/Disabled Seniority level
Seniority level Mid-Senior level Employment type
Employment type Full-time Job function
Job function Administrative Industries Hospitals and Health Care Referrals increase your chances of interviewing at Beth Israel Deaconess Medical Center by 2x Sign in to set job alerts for “Executive Assistant” roles.
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Executive Assistant to the Chief Academic Officer for BIDMC/BILH
Boston, MA $85,000.00-$115,000.00 2 weeks ago Waltham, MA $55,000.00-$65,000.00 1 week ago Senior Executive Assistant I, Liberty Mutual Investments
Newton, MA $65,000.00-$85,000.00 1 day ago Contract Office Manager/HR Generalist (Must Have Prior HR Experience)
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr