Davita Inc.
Position Summary:
Under the direction of the Director of Campus Events Scheduling, the Assistant Director of Events will manage aspects of the planning, implementation, and execution of event logistics for campus events and ceremonial occasions, including commencements and convocations.
This position has extensive contact with external vendors to schedule and provide services needed to implement successful events. Working with and providing exceptional customer service to various on-campus departments in executing the logistics of events is also a key aspect of this role.
This position serves on COCO (The Committee on Ceremonial Occasions) and works closely with the AVP of Events on Commencement logistics.
Position Responsibilities:
Responsible for coordinating and scheduling campus events
Schedules high-profile events in 25LIVE
Collaborate with Registrar to ensure accurate and timely classroom reservation in anticipation of each semester
Strategize to develop timelines and efforts to streamline event management
Responsible for directing the setup and breakdown of events
Determine setup/floor plan using diagrams, optimizing the use of event spaces
Assumes responsibility to ensure issues/concerns will be addressed and monitors them through conclusion
Work with outside vendors to facilitate furniture and equipment rentals as needed for events
Liaise with event venue staff to ensure proper execution and set-up of registration areas, coat-check, cocktail reception area, etc.
Order products as necessary and follow up on orders
Direct facilities staff and management to ensure that event floor plans and setups are complete and accurate
Assists with 25LIVE User Trainings, general troubleshooting issues, and account creation
Assists with running monthly event billing reports and ensuring their accuracy before submitting to University Operations
This position works nights, weekends, and holidays as needed
Experience & Educational Background:
Bachelor's Degree
5 years of experience in event planning is required, preferably at a non-profit organization
Skills & Competencies:
Knowledge of Microsoft Office Suite
Knowledge of 25LIVE
Good judgment and sensitivity, and the wisdom to elevate problems-with good recommendations--to the Director of Campus Events when necessary
Must be able to take initiative
Effectively manages own time and resources
Able to multitask
Speaks clearly and expresses self well in one-on-one conversations and groups
Excellent writing and editing skills
Strong organizational skills and an understanding of the big picture
Assumes responsibility to ensure issues/concerns will be addressed and monitors them through conclusion
Able to take ownership of events and to be proactive in anticipating problems and steering the ship in the right direction
Ability to communicate effectively orally, by phone, in person, and in writing
Salary Range:
$72,000 - $72,500
About Us:
Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.
As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community-students, faculty, staff, alumni, and friends-are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.
Equal Employment Opportunity:
Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.
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Under the direction of the Director of Campus Events Scheduling, the Assistant Director of Events will manage aspects of the planning, implementation, and execution of event logistics for campus events and ceremonial occasions, including commencements and convocations.
This position has extensive contact with external vendors to schedule and provide services needed to implement successful events. Working with and providing exceptional customer service to various on-campus departments in executing the logistics of events is also a key aspect of this role.
This position serves on COCO (The Committee on Ceremonial Occasions) and works closely with the AVP of Events on Commencement logistics.
Position Responsibilities:
Responsible for coordinating and scheduling campus events
Schedules high-profile events in 25LIVE
Collaborate with Registrar to ensure accurate and timely classroom reservation in anticipation of each semester
Strategize to develop timelines and efforts to streamline event management
Responsible for directing the setup and breakdown of events
Determine setup/floor plan using diagrams, optimizing the use of event spaces
Assumes responsibility to ensure issues/concerns will be addressed and monitors them through conclusion
Work with outside vendors to facilitate furniture and equipment rentals as needed for events
Liaise with event venue staff to ensure proper execution and set-up of registration areas, coat-check, cocktail reception area, etc.
Order products as necessary and follow up on orders
Direct facilities staff and management to ensure that event floor plans and setups are complete and accurate
Assists with 25LIVE User Trainings, general troubleshooting issues, and account creation
Assists with running monthly event billing reports and ensuring their accuracy before submitting to University Operations
This position works nights, weekends, and holidays as needed
Experience & Educational Background:
Bachelor's Degree
5 years of experience in event planning is required, preferably at a non-profit organization
Skills & Competencies:
Knowledge of Microsoft Office Suite
Knowledge of 25LIVE
Good judgment and sensitivity, and the wisdom to elevate problems-with good recommendations--to the Director of Campus Events when necessary
Must be able to take initiative
Effectively manages own time and resources
Able to multitask
Speaks clearly and expresses self well in one-on-one conversations and groups
Excellent writing and editing skills
Strong organizational skills and an understanding of the big picture
Assumes responsibility to ensure issues/concerns will be addressed and monitors them through conclusion
Able to take ownership of events and to be proactive in anticipating problems and steering the ship in the right direction
Ability to communicate effectively orally, by phone, in person, and in writing
Salary Range:
$72,000 - $72,500
About Us:
Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.
As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community-students, faculty, staff, alumni, and friends-are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.
Equal Employment Opportunity:
Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.
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