May Management Services Inc
Administrative Assistant (Temp)
May Management Services Inc, Saint Augustine, Florida, United States, 32092
Job Description
Job Description Description:
Job Title:
Administrative Assistant (Temporary – LOA Coverage) Location:
World Golf Village, St. Augustine - Florida Position Type:
Temporary, Full-Time (with some potential to become permanent in a different compacity) Industry:
Homeowners Association (HOA) Management
About the Role: MAY Management Services is seeking a highly organized and personable
Administrative Assistant
to cover a maternity leave. This temporary position offers full-time hours and the opportunity to transition into a permanent role based on performance and business needs. As the first point of contact for homeowners, vendors, and visitors, the ideal candidate will be professional, detail-oriented, and comfortable handling a fast-paced, customer-facing environment.
Key Responsibilities: Greet and assist walk-in guests and direct calls to appropriate staff members Respond to homeowner inquiries via phone, email, and in-person with a focus on excellent customer service Manage incoming and outgoing mail, deliveries, and packages Maintain the front office area to ensure a clean, welcoming environment Assist with administrative tasks such as scanning, filing, data entry, and document preparation Support Community Managers with various project-based needs Coordinate vendor access and maintain visitor logs Track office supplies and coordinate orders as needed
Requirements:
Qualifications: Prior administrative or front desk experience preferred, ideally in property management or a similar professional services environment Exceptional communication and interpersonal skills Strong organizational skills and attention to detail Proficient in Microsoft Office Suite and comfortable learning new software systems Able to handle multiple priorities with professionalism and poise Details: Temporary position to cover maternity leave (estimated 3–4 months) Full-time schedule (Monday–Friday) Potential for permanent placement based on performance and department needs Friendly, team-oriented work environment
Job Description Description:
Job Title:
Administrative Assistant (Temporary – LOA Coverage) Location:
World Golf Village, St. Augustine - Florida Position Type:
Temporary, Full-Time (with some potential to become permanent in a different compacity) Industry:
Homeowners Association (HOA) Management
About the Role: MAY Management Services is seeking a highly organized and personable
Administrative Assistant
to cover a maternity leave. This temporary position offers full-time hours and the opportunity to transition into a permanent role based on performance and business needs. As the first point of contact for homeowners, vendors, and visitors, the ideal candidate will be professional, detail-oriented, and comfortable handling a fast-paced, customer-facing environment.
Key Responsibilities: Greet and assist walk-in guests and direct calls to appropriate staff members Respond to homeowner inquiries via phone, email, and in-person with a focus on excellent customer service Manage incoming and outgoing mail, deliveries, and packages Maintain the front office area to ensure a clean, welcoming environment Assist with administrative tasks such as scanning, filing, data entry, and document preparation Support Community Managers with various project-based needs Coordinate vendor access and maintain visitor logs Track office supplies and coordinate orders as needed
Requirements:
Qualifications: Prior administrative or front desk experience preferred, ideally in property management or a similar professional services environment Exceptional communication and interpersonal skills Strong organizational skills and attention to detail Proficient in Microsoft Office Suite and comfortable learning new software systems Able to handle multiple priorities with professionalism and poise Details: Temporary position to cover maternity leave (estimated 3–4 months) Full-time schedule (Monday–Friday) Potential for permanent placement based on performance and department needs Friendly, team-oriented work environment