Abacus
Position Title: Project Manager SO# 408
Date: July 21, 2025
End
Date
of Current Term
of Contract:
December 31,
2025
This Service Order ( "SO") is issued pursuant to Contract # 2520280 ( "Contract") between the City of Philadelphia ( "City" or "CoP") and
[Vendor
Name (blank until selected)]
. This Service Order shall automatically terminate upon the earlier of: the termination or expiration of the Contract as it may be extended through renewal terms; the specified End Date set forth below;
OR
when
Services
have
been
performed
under
the
SO
totaling
the
Maximum
Budget
of $162,000
set
forth
below
. Provider is responsible for tracking hours to ensure that the approved number is NOT exceeded. Total hours used and total hours remaining must be reported weekly. The City shall have no obligation to pay for Services under this SO in excess of the Maximum Budget, or for services performed after the termination or expiration of the Contract. The resource(s) covered under this SO will support the: Special Project needs of the CIO, including but not necessarily limited to, initiatives sought and directed by the Mayor. Position overview / Statement of Work The Project Manager for Special Projects is needed to analyze and document business needs and processes, organize around problem/opportunity, plan and remediate troubled special projects, and ensure new initiatives are planned, launched and executed correctly in support of efforts by the CIO on behalf of the Mayor. Work activities: Develop, clarify and manage the scope of the project, define contract deliverables and achieve targeted outcomes. Ensure project requirements are achieved in a timely fashion and within budget guidelines. Assemble project team, identify needed resources, assign responsibilities and develop timeframes to facilitate successful completion of project activities and deliverables. Determine project costs/ensure delivery on time and within budgetary guidelines. Ensure compatibility and consistency with existing architectural and enterprise standards. Perform cost/benefit analysis of actions and initiatives. Schedule meetings and document meeting minutes. Follow the Client Project Management practice and prescribed SDLC. Prepare status reports, status summaries and dashboards for presentation to mid and senior level management. Provide support, coaching and mentoring on project management best practices, as requested for project coordinator associates. Skills/experience of the assigned staff:
Required
Demonstrate leadership qualities such as conflict/issue resolution, the ability to run a project or serve as project manager on a program team and can ensure a successful project lifecycle Communicate (verbally and in writing) effectively with stakeholders and senior business leadership of departments and agencies participating in this project. Organize and work effectively with project teams of staff from department and agencies participating in this effort Demonstrate experience and relevant expertise in the design and building of distributed and enterprise solutions Plan, organize and direct the work activities of outside consultants and/or systems analysis and programming personnel assigned on a team. Demonstrate presentation skills, strategic thinking, and high professional ethics. Establish and maintain effective working relationships with associates, departmental officials, outside consultants and vendors. Demonstrate proficiency with the principles of project management, systems delivery life cycle, and budgeting. Concepts and applications of servers, storage, mainframes, monitoring, ITIL, metrics and performance management, disaster recovery, data center facilities management, managed services, and cloud computing. IT project management best practice, principles and techniques. (PMBOK) Highly Desired/Preferred Completion of a Bachelors degree program at an accredited college or university with a major course work in Computer Science, Information Technology or a closely related field. Minimum of 3-5 years Project Management experience managing multiple, large, cross-functional teams or projects 4-6 years of applicable business experience PMP certification or Master's Certificate in Project Management preferred. Any equivalent combination of education and experience determined to be acceptable by the Office of Innovation & Technology and Human Resources.
Expected duration: (or his/her designee): 12 Months Additional Background and On-Boarding Details Item
Response
Is this SO for a new position? Yes Is an onsite interview a must or is the hiring manager open to screening over a Skype (or other) video call for out of state candidates? The initial interview will be a video call. However, the second interview will be in- person. How many interview rounds will be conducted for the position? Maximum of two Is there a chance of extension in the duration of the assignment, beyond the budget/duration included in the SO? Yes Will the position require the candidate to be onsite completely or there is a possibility of working remotely (partially/completely)? Position will be required to report primarily onsite Can a vendor suggest a different Resource Title based on the position and budget assigned to that position, if the position requires a niche skill? No
Services and/or Deliverables shall be subject to acceptance by the City. Within
30
days following the completion of Services and/or Deliverables required under this Service Order, the City shall issue its written statement of Acceptance of the Services and/or Deliverables, provided that the Services and/or Deliverables meet all performance standards and criteria set out in this Service Order or elsewhere in the Contract.
Start Date (estimated)
End Date
08/04/2025
12/31/2025 The location for the position is:
City of Philadelphia
Office of Innovation & Technology
1234 Market Street, 18 th FL
Philadelphia, PA 19107
Screening Questions to Include
1. Business Understanding
How do you typically gather business requirements from departments that aren't technical? What strategies do you use to make sure you're capturing what they truly need?
2. Stakeholder Communication
Can you give an example of a time you had to explain a technical concept or decision to a business stakeholder or executive? How did you tailor your message? How did you handle pushback?
3. Balancing Priorities
Describe a time when technical teams and business stakeholders had competing priorities. How did you manage the situation?
How do you ensure all teams are set to meet deadlines, especially in high pressure environments?
4. Comfort Outside Tech Teams
Would you be comfortable leading discovery sessions or meetings with stakeholders from departments like Finance, HR, or City Planning? What experience do you have doing that?
Date: July 21, 2025
End
Date
of Current Term
of Contract:
December 31,
2025
This Service Order ( "SO") is issued pursuant to Contract # 2520280 ( "Contract") between the City of Philadelphia ( "City" or "CoP") and
[Vendor
Name (blank until selected)]
. This Service Order shall automatically terminate upon the earlier of: the termination or expiration of the Contract as it may be extended through renewal terms; the specified End Date set forth below;
OR
when
Services
have
been
performed
under
the
SO
totaling
the
Maximum
Budget
of $162,000
set
forth
below
. Provider is responsible for tracking hours to ensure that the approved number is NOT exceeded. Total hours used and total hours remaining must be reported weekly. The City shall have no obligation to pay for Services under this SO in excess of the Maximum Budget, or for services performed after the termination or expiration of the Contract. The resource(s) covered under this SO will support the: Special Project needs of the CIO, including but not necessarily limited to, initiatives sought and directed by the Mayor. Position overview / Statement of Work The Project Manager for Special Projects is needed to analyze and document business needs and processes, organize around problem/opportunity, plan and remediate troubled special projects, and ensure new initiatives are planned, launched and executed correctly in support of efforts by the CIO on behalf of the Mayor. Work activities: Develop, clarify and manage the scope of the project, define contract deliverables and achieve targeted outcomes. Ensure project requirements are achieved in a timely fashion and within budget guidelines. Assemble project team, identify needed resources, assign responsibilities and develop timeframes to facilitate successful completion of project activities and deliverables. Determine project costs/ensure delivery on time and within budgetary guidelines. Ensure compatibility and consistency with existing architectural and enterprise standards. Perform cost/benefit analysis of actions and initiatives. Schedule meetings and document meeting minutes. Follow the Client Project Management practice and prescribed SDLC. Prepare status reports, status summaries and dashboards for presentation to mid and senior level management. Provide support, coaching and mentoring on project management best practices, as requested for project coordinator associates. Skills/experience of the assigned staff:
Required
Demonstrate leadership qualities such as conflict/issue resolution, the ability to run a project or serve as project manager on a program team and can ensure a successful project lifecycle Communicate (verbally and in writing) effectively with stakeholders and senior business leadership of departments and agencies participating in this project. Organize and work effectively with project teams of staff from department and agencies participating in this effort Demonstrate experience and relevant expertise in the design and building of distributed and enterprise solutions Plan, organize and direct the work activities of outside consultants and/or systems analysis and programming personnel assigned on a team. Demonstrate presentation skills, strategic thinking, and high professional ethics. Establish and maintain effective working relationships with associates, departmental officials, outside consultants and vendors. Demonstrate proficiency with the principles of project management, systems delivery life cycle, and budgeting. Concepts and applications of servers, storage, mainframes, monitoring, ITIL, metrics and performance management, disaster recovery, data center facilities management, managed services, and cloud computing. IT project management best practice, principles and techniques. (PMBOK) Highly Desired/Preferred Completion of a Bachelors degree program at an accredited college or university with a major course work in Computer Science, Information Technology or a closely related field. Minimum of 3-5 years Project Management experience managing multiple, large, cross-functional teams or projects 4-6 years of applicable business experience PMP certification or Master's Certificate in Project Management preferred. Any equivalent combination of education and experience determined to be acceptable by the Office of Innovation & Technology and Human Resources.
Expected duration: (or his/her designee): 12 Months Additional Background and On-Boarding Details Item
Response
Is this SO for a new position? Yes Is an onsite interview a must or is the hiring manager open to screening over a Skype (or other) video call for out of state candidates? The initial interview will be a video call. However, the second interview will be in- person. How many interview rounds will be conducted for the position? Maximum of two Is there a chance of extension in the duration of the assignment, beyond the budget/duration included in the SO? Yes Will the position require the candidate to be onsite completely or there is a possibility of working remotely (partially/completely)? Position will be required to report primarily onsite Can a vendor suggest a different Resource Title based on the position and budget assigned to that position, if the position requires a niche skill? No
Services and/or Deliverables shall be subject to acceptance by the City. Within
30
days following the completion of Services and/or Deliverables required under this Service Order, the City shall issue its written statement of Acceptance of the Services and/or Deliverables, provided that the Services and/or Deliverables meet all performance standards and criteria set out in this Service Order or elsewhere in the Contract.
Start Date (estimated)
End Date
08/04/2025
12/31/2025 The location for the position is:
City of Philadelphia
Office of Innovation & Technology
1234 Market Street, 18 th FL
Philadelphia, PA 19107
Screening Questions to Include
1. Business Understanding
How do you typically gather business requirements from departments that aren't technical? What strategies do you use to make sure you're capturing what they truly need?
2. Stakeholder Communication
Can you give an example of a time you had to explain a technical concept or decision to a business stakeholder or executive? How did you tailor your message? How did you handle pushback?
3. Balancing Priorities
Describe a time when technical teams and business stakeholders had competing priorities. How did you manage the situation?
How do you ensure all teams are set to meet deadlines, especially in high pressure environments?
4. Comfort Outside Tech Teams
Would you be comfortable leading discovery sessions or meetings with stakeholders from departments like Finance, HR, or City Planning? What experience do you have doing that?