Medical Operations - Scientific Congress & Meeting Support

Job DescriptionMedical Operations - Scientific Congress & Meeting SupportWe are seeking a contract Manager Medical Operations with a focus on supporting scientific congresses and medical meetings across key regions including the U.S., Europe, and Japan. This individual will play a critical operations role in ensuring seamless logistical coordination and cross-functional alignment for congress activities, including Medical Affairs planning, booth and symposium coordination, internal readiness, and post-congress reporting. Scientific Congress & Meeting Operations Project manage Medical Affairs support for scientific congresses and external medical meetings globally. Coordinate internal congress planning meetings and timelines, ensuring alignment across Medical Affairs, Commercial, Legal, and Compliance. Manage submission tracking and deadlines for scientific abstracts, posters, and presentations in partnership with Medical Communications. Liaise with congress organizers to manage logistical details for scientific booth presence, symposiums, and HCP engagements. Support Medical booth staffing, internal training materials, and on-site coordination (virtual or physical). Manage the development of internal congress guides, briefing documents, and post-congress summary reports.Cross-Functional Collaboration Serve as a liaison between Medical Affairs and internal functions (including Commercial, Legal, Regulatory, and Compliance) to ensure compliant execution of all activities. Assist with contracts and vendor coordination for congress-related services (e.g., medical writers, AV support, booth logistics). Ensure timely tracking of congress deliverables, budget tracking, and issue resolution.Compliance & Documentation Ensure congress activities adhere to internal policies and external regulations (PhRMA, OIG, etc.). Manage documentation related to vendor contracts, content approvals, and HCP interactions. Support transparency reporting requirements related to scientific meetings and congresses.Required Skills, Experience and Education: Scientific Congress & Meeting Operations Project manage Medical Affairs support for scientific congresses and external medical meetings globally. Coordinate internal congress planning meetings and timelines, ensuring alignment across Medical Affairs, Commercial, Legal, and Compliance. Manage submission tracking and deadlines for scientific abstracts, posters, and presentations in partnership with Medical Communications. Liaise with congress organizers to manage logistical details for scientific booth presence, symposiums, and HCP engagements. Support Medical booth staffing, internal training materials, and on-site coordination (virtual or physical). Manage the development of internal congress guides, briefing documents, and post-congress summary reports. Cross-Functional Collaboration Serve as a liaison between Medical Affairs and internal functions (including Commercial, Legal, Regulatory, and Compliance) to ensure compliant execution of all activities. Assist with contracts and vendor coordination for congress-related services (e.g., medical writers, AV support, booth logistics). Ensure timely tracking of congress deliverables, budget tracking, and issue resolution. Compliance & Documentation Ensure congress activities adhere to internal policies and external regulations (PhRMA, OIG, etc.). Manage documentation related to vendor contracts, content approvals, and HCP interactions. Support transparency reporting requirements related to scientific meetings and congresses.Preferred Skills: Scientific Congress & Meeting Operations Project manage Medical Affairs support for scientific congresses and external medical meetings globally. Coordinate internal congress planning meetings and timelines, ensuring alignment across Medical Affairs, Commercial, Legal, and Compliance. Manage submission tracking and deadlines for scientific abstracts, posters, and presentations in partnership with Medical Communications. Liaise with congress organizers to manage logistical details for scientific booth presence, symposiums, and HCP engagements. Support Medical booth staffing, internal training materials, and on-site coordination (virtual or physical). Manage the development of internal congress guides, briefing documents, and post-congress summary reports. Cross-Functional Collaboration Serve as a liaison between Medical Affairs and internal functions (including Commercial, Legal, Regulatory, and Compliance) to ensure compliant execution of all activities. Assist with contracts and vendor coordination for congress-related services (e.g., medical writers, AV support, booth logistics). Ensure timely tracking of congress deliverables, budget tracking, and issue resolution. Compliance & Documentation Ensure congress activities adhere to internal policies and external regulations (PhRMA, OIG, etc.). Manage documentation related to vendor contracts, content approvals, and HCP interactions. Support transparency reporting requirements related to scientific meetings and congresses. Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. 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