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ProCon

Pre-Construction Coordinator

ProCon, Suwanee, Georgia, United States, 30174

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Position Summary:

The Pre-Construction Coordinator provides administrative and logistical support to the pre-construction team, ensuring that projects are well-organized, fully documented, and ready for execution. This role supports critical tasks such as managing submittals and procurement, coordinating documentation, and supporting project planning. The coordinator plays a key role in maintaining compliance, communication, and workflow efficiency across the team.

Key Responsibilities: 1. Submittals & Documentation

Prepare and track material submittals, shop drawings, and sample requests Create and manage safety plans and as-built drawing sets Maintain accurate records of project submittals and responses Collaborate with vendors and project stakeholders to ensure timely submissions 2. Document Control

Maintain and organize project documentation, including bid data, change orders, invoices, and project schedules Develop and maintain a logical folder structure for internal document sharing Follow up on outstanding documents or required approvals from vendors and subcontractors Support internal audit readiness through complete and orderly document records 3. Procurement Support

Request and follow up on quotes from suppliers and subcontractors Assist with equipment and material procurement, ensuring timely ordering and delivery aligned with project timelines Track purchase orders and delivery schedules to minimize delays Coordinate with field teams to understand and meet project procurement demands 4. Bid Management & Project Scoping Support

Assist in the solicitation and coordination of subcontractor bids Distribute plans and specifications, and track bid scope compliance Work closely with estimators and project managers in defining scopes of work, budgets, and project schedules 5. Communication & Administrative Support

Facilitate clear communication between project stakeholders including clients, architects, engineers, and subcontractors Schedule and coordinate internal meetings, record meeting minutes, and monitor action items Provide general administrative support, including reporting, database management, and coordination of internal approvals Skills and Qualifications:

Strong organizational and time management skills - Ability to manage multiple priorities and deadlines efficiently Excellent communication and interpersonal skills - Comfortable working with cross-functional teams and external partners Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and project management/document control software Attention to detail - Able to track multiple versions of documents and ensure accuracy across submittals and procurement logs Basic knowledge of construction processes and terminology, including bid management, scopes of work, budgeting, scheduling, and safety plans Experience in construction or engineering environments is a plus