County of Maui
Salary:
Depends on Qualifications Location :
Maui County (various), HI Job Type:
Non Civil Service Job Number:
2024 - CDBG-DR Program SPC II Department:
Office of the Mayor Opening Date:
12/20/2024 Closing Date:
Continuous
Description IMPORTANT: This is a non-civil service limited-term position. All positions within the Office of the Mayor are appointed. The CDBG-Disaster Recovery Program Specialist II is assigned to the SR-22 salary range. Appointments may be made at any rate within the salary range from $5,258, SR-22-D, to $7,485, SR-22-M, per month at which appropriate qualified applicants can be recruited.
Please attach your resume to your application.
Develops and implements plans, policies, and procedures for monitoring and evaluating compliance with the requirements of federal laws, rules and regulations as they relate to the County's Community Development Block Grant (CDBG) program; participates in the coordination and implementation of the CDBG and other federal programs' activities as assigned; and performs other related duties as required.
Distinguishing Characteristics:
This class differs from the CDBG Program Specialist I in that the CDBG Program Specialist II performs as a staff specialist in performing difficult and complex work in the development and implementation of plans, policies, and procedures to comply with pertinent Federal regulations, guidelines and participatory requirements relative to the CDBG program, and in coordinating and implementing CDBG and other federal programs' activities, and may supervise the work of other staff; whereas, the CDBG Program Specialist I performs moderately difficult work in assisting in the development and implementation of plans, policies and procedures, and program activities relative to the CDBG program. Examples of Duties
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
Develops and implements plans, policies, and procedures for monitoring and evaluating compliance with pertinent federal regulations, policies, guidelines and participatory requirements relative to the CDBG and other federal programs; Develops and implements internal control procedures and establishes and maintains the integrity and accuracy of the financial record-keeping system for program activities/projects; Responsible for the processing and recording of program administration and projects' financial activity processed through the federal on-line information and disbursement system; Maintains appropriate supporting documentation and records to support and validate transactions processed through the financial record-keeping system; Reviews and substantiates all program financial transactions for propriety and recommends approval for processing to CDBG Program Manager; May supervise lower level specialists; Prepares materials and information for and conducts public information meetings, workshops, etc., to inform public and private agencies of program's purpose, regulatory requirements, the availability of federal monies and the procedures and requirements of the application process for accessing such monies; Develops, implements and enforces procedures, requirements, and standards for soliciting, screening, evaluating, and recommending project proposals for funding; Computes and compiles rating scores of eligible project proposals and coordinates the preparation of the annual projects funding recommendation for Mayor and Council review and approval, as directed by the CDBG Program Manager; Develops and prepares grant applications for CDBG and/or other federal program funds; Reviews bid specifications for compliance to appropriate county, state and federal procurement procedures and requirements; Reviews contracts, change orders and payment requests to ensure completeness, accuracy, eligibility of costs, and compliance with program rules, regulations, and procedural requirements; Conducts and/or supervises the environmental review requirements (ERR), including environmental assessments, for compliance to federal regulations; Provides technical assistance to grant recipients relative to the ERR and enforces compliance to such; Participates in developing community development goals and objectives relative to the CDBG program; Participates in developing system(s) for maintaining quality control over funded project progress towards meeting the County's goals and prepares periodic reports and summaries; Provides policy and regulatory interpretations and technical assistance upon request to public and private agencies and the general public; Monitors contracts for compliance with program rules and regulations, federal overlay statutes and project progress; Prepares periodic financial, budgetary and other statistical reports, as well as monthly, quarterly and annual reports for submission to the federal government, County Council and county administration; Keeps abreast of changes to existing or new federal, state or county rules and regulations pertinent to CDBG program requirements; Identifies areas of program risk and exposure and develops recommendations for corrections to CDBG Program Manager for consideration and approval.
Minimum Qualification Requirements Training and Experience: A combination of training and experience substantially equivalent to graduation from an accredited college or university with a bachelor's degree in business or public administration, urban planning, economics, sociology, or a related field, and three years of responsible professional, administrative or analytical experience, which included applying for, monitoring, evaluating and/or administering federal grants.
License Requirement: Possession of a motor vehicle operator's license valid in the State of Hawaii (equivalent to Hawaii Type 3).
Knowledge of: Federal, State and County laws, rules, regulations, policies and procedures applicable to the County's Community Development Block Grant program and related federal programs; fundamentals of community planning and /or property development; trends in Federal, State and local planning as they affect community planning; research methods and statistical procedures; statutory, regulatory and participatory requirements associated with Federal grants; sources of information relating to Federal grants; report writing; public relations.
Ability to: read, comprehend, interpret and apply complex rules, regulations, policies and procedures; develop and implement operational policies and procedures; organize, plan, coordinate, implement and monitor projects; make effective decisions and recommendations; establish and maintain effective working relationships with others; plan, assign, coordinate, and review the work of others; present ideas clearly, concisely and effectively, orally and in writing.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet health and physical condition standards deemed necessary and proper for the performance of the duties.
Physical Effort Grouping: Light APPLICATIONS MAY BE FILED ONLINE AT:
If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete. EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY
The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services. AN EQUAL OPPORTUNITY EMPLOYER
The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination Pre-Employment/Post-Offer Drug Screening Test:
All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui. Personnel Services Email: 01
Do you have experience involving Community Development Block Grant programs or experience with disaster relief programs?
Yes No
02
If yes, please indicate at which employer did you gain this experience, the specific duties performed, and the percentage of time spent performing those duties. 03
Do you have three (3) years of responsible professional, administrative or analytical experience, which included applying for, monitoring, evaluating and/or administering federal grants?
Yes No
04
If yes, please indicate at which employer did you gain this experience, the specific duties performed, and the percentage of time spent performing those duties. 05
You must attach a copy of your resume to this application. Did you upload your resume?
Yes No
Required Question
Depends on Qualifications Location :
Maui County (various), HI Job Type:
Non Civil Service Job Number:
2024 - CDBG-DR Program SPC II Department:
Office of the Mayor Opening Date:
12/20/2024 Closing Date:
Continuous
Description IMPORTANT: This is a non-civil service limited-term position. All positions within the Office of the Mayor are appointed. The CDBG-Disaster Recovery Program Specialist II is assigned to the SR-22 salary range. Appointments may be made at any rate within the salary range from $5,258, SR-22-D, to $7,485, SR-22-M, per month at which appropriate qualified applicants can be recruited.
Please attach your resume to your application.
Develops and implements plans, policies, and procedures for monitoring and evaluating compliance with the requirements of federal laws, rules and regulations as they relate to the County's Community Development Block Grant (CDBG) program; participates in the coordination and implementation of the CDBG and other federal programs' activities as assigned; and performs other related duties as required.
Distinguishing Characteristics:
This class differs from the CDBG Program Specialist I in that the CDBG Program Specialist II performs as a staff specialist in performing difficult and complex work in the development and implementation of plans, policies, and procedures to comply with pertinent Federal regulations, guidelines and participatory requirements relative to the CDBG program, and in coordinating and implementing CDBG and other federal programs' activities, and may supervise the work of other staff; whereas, the CDBG Program Specialist I performs moderately difficult work in assisting in the development and implementation of plans, policies and procedures, and program activities relative to the CDBG program. Examples of Duties
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
Develops and implements plans, policies, and procedures for monitoring and evaluating compliance with pertinent federal regulations, policies, guidelines and participatory requirements relative to the CDBG and other federal programs; Develops and implements internal control procedures and establishes and maintains the integrity and accuracy of the financial record-keeping system for program activities/projects; Responsible for the processing and recording of program administration and projects' financial activity processed through the federal on-line information and disbursement system; Maintains appropriate supporting documentation and records to support and validate transactions processed through the financial record-keeping system; Reviews and substantiates all program financial transactions for propriety and recommends approval for processing to CDBG Program Manager; May supervise lower level specialists; Prepares materials and information for and conducts public information meetings, workshops, etc., to inform public and private agencies of program's purpose, regulatory requirements, the availability of federal monies and the procedures and requirements of the application process for accessing such monies; Develops, implements and enforces procedures, requirements, and standards for soliciting, screening, evaluating, and recommending project proposals for funding; Computes and compiles rating scores of eligible project proposals and coordinates the preparation of the annual projects funding recommendation for Mayor and Council review and approval, as directed by the CDBG Program Manager; Develops and prepares grant applications for CDBG and/or other federal program funds; Reviews bid specifications for compliance to appropriate county, state and federal procurement procedures and requirements; Reviews contracts, change orders and payment requests to ensure completeness, accuracy, eligibility of costs, and compliance with program rules, regulations, and procedural requirements; Conducts and/or supervises the environmental review requirements (ERR), including environmental assessments, for compliance to federal regulations; Provides technical assistance to grant recipients relative to the ERR and enforces compliance to such; Participates in developing community development goals and objectives relative to the CDBG program; Participates in developing system(s) for maintaining quality control over funded project progress towards meeting the County's goals and prepares periodic reports and summaries; Provides policy and regulatory interpretations and technical assistance upon request to public and private agencies and the general public; Monitors contracts for compliance with program rules and regulations, federal overlay statutes and project progress; Prepares periodic financial, budgetary and other statistical reports, as well as monthly, quarterly and annual reports for submission to the federal government, County Council and county administration; Keeps abreast of changes to existing or new federal, state or county rules and regulations pertinent to CDBG program requirements; Identifies areas of program risk and exposure and develops recommendations for corrections to CDBG Program Manager for consideration and approval.
Minimum Qualification Requirements Training and Experience: A combination of training and experience substantially equivalent to graduation from an accredited college or university with a bachelor's degree in business or public administration, urban planning, economics, sociology, or a related field, and three years of responsible professional, administrative or analytical experience, which included applying for, monitoring, evaluating and/or administering federal grants.
License Requirement: Possession of a motor vehicle operator's license valid in the State of Hawaii (equivalent to Hawaii Type 3).
Knowledge of: Federal, State and County laws, rules, regulations, policies and procedures applicable to the County's Community Development Block Grant program and related federal programs; fundamentals of community planning and /or property development; trends in Federal, State and local planning as they affect community planning; research methods and statistical procedures; statutory, regulatory and participatory requirements associated with Federal grants; sources of information relating to Federal grants; report writing; public relations.
Ability to: read, comprehend, interpret and apply complex rules, regulations, policies and procedures; develop and implement operational policies and procedures; organize, plan, coordinate, implement and monitor projects; make effective decisions and recommendations; establish and maintain effective working relationships with others; plan, assign, coordinate, and review the work of others; present ideas clearly, concisely and effectively, orally and in writing.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet health and physical condition standards deemed necessary and proper for the performance of the duties.
Physical Effort Grouping: Light APPLICATIONS MAY BE FILED ONLINE AT:
If you have never applied for a job using the NEOGOV system, you must create an account. You will need a username, password, and working email address to create your account. Your detailed work history is required on the application. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is NOT an acceptable response under the "Work Experience" section. An application containing this response may be deemed incomplete. Applications may be rejected if they are incomplete. EXAMINATIONS ARE ADMINISTERED IN THE COUNTY OF MAUl ONLY
The above examination is being given on an open-competitive basis to establish an eligible list which shall be effective for not more than one year unless extended by the Director of Personnel Services. AN EQUAL OPPORTUNITY EMPLOYER
The County of Maui does not discriminate on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy, arrest and court record, assignment of child support, national guard participation or any other basis covered by state or federal laws governing non-discrimination Pre-Employment/Post-Offer Drug Screening Test:
All applicants, who will enter a safety sensitive position or certain designated categories that the Personnel Services Director has established or who are required by law to be drug tested must pass a pre-employment/post-offer drug screening test as a condition of employment. There is no retesting or re-evaluation process. Cost for the drug screening test shall be borne by the County of Maui. Personnel Services Email: 01
Do you have experience involving Community Development Block Grant programs or experience with disaster relief programs?
Yes No
02
If yes, please indicate at which employer did you gain this experience, the specific duties performed, and the percentage of time spent performing those duties. 03
Do you have three (3) years of responsible professional, administrative or analytical experience, which included applying for, monitoring, evaluating and/or administering federal grants?
Yes No
04
If yes, please indicate at which employer did you gain this experience, the specific duties performed, and the percentage of time spent performing those duties. 05
You must attach a copy of your resume to this application. Did you upload your resume?
Yes No
Required Question