Tift Regional Health System
DEPARTMENT: GME Graduate Medical Education
FACILITY: Tift Regional Medical Center
WORK TYPE: Full Time
SHIFT: Daytime
SALARY MINIMUM BEGINS AT $55,000
SUMMARY:
The GME Program Coordinator (PC) is responsible for managing the administration and the day-to-day operations of the ACGME residency training program. The PC works closely with the Program Director (PD) to ensure compliance with accreditation requirements, institutional GME policies, and program-specific policies, ensuring a quality training experience for residents. The PC serves as the program's point of contact and liaison between the PD, faculty, residents, GME office, participating sites, and other stakeholders/contacts, both internal and external.
RESPONSIBILITIES:
* Meets regularly with the PD to plan, provide updates, and discuss program issues * Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, quality improvement projects, etc.) that support the program's curriculum * Reports accurate and timely program documentation to the ACGME (i.e. annual ADS update, resident milestones) and to the GME office as requested * Ensures compliance with ACGME program requirements, institutional GME and program-specific policies, providing guidance to faculty and residents as needed * Manages and maintains all aspects of the residency management software (RMS) system (faculty and resident block schedules, evaluations, resident demographic data, licensing, certifications, test scores, resident logging of clinical and educational work hours, case logs [if applicable], scholarly activity, program data and reporting, etc.) * Coordinates accreditation activities including ACGME site visits, internal reviews, annual program reviews, etc. * Coordinates program meetings and events (onboarding, orientation, retreats, socials, Match Day, graduation, etc.) * Coordinates the resident/fellow recruitment and selection process including utilization of the associated database systems: ERAS, Thalamus, and the NRMP * Ensures timely distribution of program information to faculty and residents * Organizes and supports ACGME-required committees, including the Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC), ensuring documentation and meeting facilitation. * Tracks program expenditures and manages resident reimbursements per GME policies * Provides administrative support to residents, including lodging arrangements and resources applicable to offsite rotations; troubleshooting RMS issues; ordering supplies for Residents; providing training documentation, etc. * Attends meetings and approved training/conferences applicable to the PC role * Performs other duties as assigned * Keeps abreast of pertinent federal, and state regulations and laws and Tift Regional Health System, Inc. ("TRHS") policies as they presently exist and as they change or are modified. * Understands and adheres to: TRHS' compliance standards as they appear in TRHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy; and HIPAA and TRHS policies regarding privacy and security of protected health information. * Demonstrates the ability to perform tasks that meet the age-specific requirements of the persons, patients, vendors, and staff that the employee is charged to interact with as required by the position. * Offers suggestions on ways to improve operations of department and reduce costs. * Attends all mandatory education programs. * Improves self-knowledge through voluntarily attending continuing education/certification classes. * Maintains required competency levels as identified in written exams, skills checklists, skills labs, annual safety and health requirements as well as service excellence education hours requirements. * Cross-trains in order to better assist co-workers and to provide maximum efficiency in the department. * Volunteers/participates on hospital committees, functions, and department projects. * Manages resources effectively. * Reports equipment in need of repair in order to extend life of equipment and removes malfunctioning equipment out of service with timely reporting to the appropriate personnel. * Makes good use of time so as to not create needless overtime.
EDUCATION:
* Associates or Bachelor's Degree preferred but will consider candidate who has significant administrative experience in lieu of degree
OTHER INFORMATION:
Significant experience in administrative support; GME experience preferred
Southwell/Tift Regional Health System, Inc. is an Equal Opportunity Employer.
FACILITY: Tift Regional Medical Center
WORK TYPE: Full Time
SHIFT: Daytime
SALARY MINIMUM BEGINS AT $55,000
SUMMARY:
The GME Program Coordinator (PC) is responsible for managing the administration and the day-to-day operations of the ACGME residency training program. The PC works closely with the Program Director (PD) to ensure compliance with accreditation requirements, institutional GME policies, and program-specific policies, ensuring a quality training experience for residents. The PC serves as the program's point of contact and liaison between the PD, faculty, residents, GME office, participating sites, and other stakeholders/contacts, both internal and external.
RESPONSIBILITIES:
* Meets regularly with the PD to plan, provide updates, and discuss program issues * Coordinates educational activities (e.g., didactic conference schedule, Grand Rounds, quality improvement projects, etc.) that support the program's curriculum * Reports accurate and timely program documentation to the ACGME (i.e. annual ADS update, resident milestones) and to the GME office as requested * Ensures compliance with ACGME program requirements, institutional GME and program-specific policies, providing guidance to faculty and residents as needed * Manages and maintains all aspects of the residency management software (RMS) system (faculty and resident block schedules, evaluations, resident demographic data, licensing, certifications, test scores, resident logging of clinical and educational work hours, case logs [if applicable], scholarly activity, program data and reporting, etc.) * Coordinates accreditation activities including ACGME site visits, internal reviews, annual program reviews, etc. * Coordinates program meetings and events (onboarding, orientation, retreats, socials, Match Day, graduation, etc.) * Coordinates the resident/fellow recruitment and selection process including utilization of the associated database systems: ERAS, Thalamus, and the NRMP * Ensures timely distribution of program information to faculty and residents * Organizes and supports ACGME-required committees, including the Program Evaluation Committee (PEC) and Clinical Competency Committee (CCC), ensuring documentation and meeting facilitation. * Tracks program expenditures and manages resident reimbursements per GME policies * Provides administrative support to residents, including lodging arrangements and resources applicable to offsite rotations; troubleshooting RMS issues; ordering supplies for Residents; providing training documentation, etc. * Attends meetings and approved training/conferences applicable to the PC role * Performs other duties as assigned * Keeps abreast of pertinent federal, and state regulations and laws and Tift Regional Health System, Inc. ("TRHS") policies as they presently exist and as they change or are modified. * Understands and adheres to: TRHS' compliance standards as they appear in TRHS's Corporate Compliance Policy, Code of Conduct and Conflict of Interest Policy; and HIPAA and TRHS policies regarding privacy and security of protected health information. * Demonstrates the ability to perform tasks that meet the age-specific requirements of the persons, patients, vendors, and staff that the employee is charged to interact with as required by the position. * Offers suggestions on ways to improve operations of department and reduce costs. * Attends all mandatory education programs. * Improves self-knowledge through voluntarily attending continuing education/certification classes. * Maintains required competency levels as identified in written exams, skills checklists, skills labs, annual safety and health requirements as well as service excellence education hours requirements. * Cross-trains in order to better assist co-workers and to provide maximum efficiency in the department. * Volunteers/participates on hospital committees, functions, and department projects. * Manages resources effectively. * Reports equipment in need of repair in order to extend life of equipment and removes malfunctioning equipment out of service with timely reporting to the appropriate personnel. * Makes good use of time so as to not create needless overtime.
EDUCATION:
* Associates or Bachelor's Degree preferred but will consider candidate who has significant administrative experience in lieu of degree
OTHER INFORMATION:
Significant experience in administrative support; GME experience preferred
Southwell/Tift Regional Health System, Inc. is an Equal Opportunity Employer.